Report for September 2020

HSS015

School of Economics Job Study

Milestones

RAG Status

AMBER

Report by Andy Stewart for September 2020

Achievements in the Last Period

• Job Tracking 
  • Currently awaiting for scheduled meeting on 15th October to determine if this can be achieved 
• Future Developments
  • Further discussions have been held regarding the funding of the Abintegro integration

Issues

• In Work Tracking  / Job Application Data 
  • There has been no progress regarding the processing of Job Application data as the developer within Ingeus has been seconded onto other prioritised contract work and will not be available until early October to commence this work 
  • Due to the on-going further delays in commencing this work, it has not been possible to close the project as was initially planned 
  • Additional project budget may be required to enable any further development related activities
• Future Developments 
  • There has been no further updates regarding the funding of the Abintegro integration, despite being advised of a decision by late September

Next Steps

• In Work Tracking 
  • Meeting scheduled for Thursday 15th October to review requirements re In Work Tracking data - Job Application Data 
  • Confirm strategy and revised plans with regards to  Job Application data 
• Future Developments 
  • Decision required on funding for Abintegro integration 
• Finalise OLA with school of Economics / Applications Management 

HSS027

Hope Park Counselling Centre System Implementation

Milestones

RAG Status

AMBER

Report by Andy Stewart for September 2020

Achievements in the Last Period

• Project Status Review 
  • Development of the 3 outstanding issues is underway with UAT scheduled for early October  
    • The booking of continuous sessions should take into account specified ‘Centre Closed’ days
    • Confirmation that the ‘Gift Aid report’ mirrors the requirement of the old ‘Donations report’
    • The ability to incorporate ‘Counsellor Absent’ dropdown function for recording absence
• OLA
  • A further draft of the OLA has been produced by Production Management and circulated for review 

Issues

• None

Next Steps

• Implement outstanding issues 
• Confirm OLA
• Complete project handover to respective support teams within Sales Agility and IS Apps Production
• Sign-Off project closure report 
• Close project  

HSS031

WAMS Business Embedding

Milestones

RAG Status

GREEN

Report by Susan Ridder-Patrick for September 2020

Achievements in the Last Period

• Training needs for schools drafted and shared with CAHSS WAM Forum for confirmation and amendments where needed.
• Data flows and processes documented
• Change requests for WAM investigated and updated
• Requirement to allocate in either Hours or percentages investigated, documented, approved and applied to College WAM
• SMC approval for approach to GH staff
• SMC approval for approach for Research tariff bands
• Draft Test plans work started
• "Narrative" drafted for WAM Forum on how to use/apply the new tariffs in the College WAM

Issues

• Concluding agreement of the Configuration Document took longer than planned as required WAM CAB decision and this took some time to achieve. The project also had to define how tariffs would be allocated - hours, percentages or the option to choose either.
• HR Data continuity risk for BAU and for project using new 21/22 WAM
• Increase in Insufficient budget risk due to programme allocation being below project estimate

Next Steps

• Share Data flows and processes with WAM Forum for feedback
• Complete "narrative" for using the College WAM
• Complete Configuration Document approval
• Book Control Sheet days and review impact to the plan
• Start development of training plan with Supplier
• Further Develop test plans

HSS032

Xerte Pilot - authorisation and business case

Milestones

RAG Status 

SUSPENDED

Report by Muriel Mewissen for September 2020

Achievements in last period

• None. Project is currently suspended

Next Steps

• Project suspension will be reviewed at the next programme meeting

HSS033

Centre for Open Learning - Business Process and Systems Review

Milestones

Will require to be re-planned 

RAG Status

AMBER

Report by Andy Stewart for September 2020

Achievements in the Last Period

• Business Analysis 
  • Work is on-going relating to the To-Be aspirational requirements with the subject matter experts 
  • Investigations are on-going with regards to systems used by other HE establishments  with enquiries made to named contacts at specific universities and through a UCISA mailing list 
  • Investigations are on-going with regards to potential third-party solutions in the marketplace 
  • Discussions have been held with representatives from both Student Services and, People and Money
• Project Governance meeting held to review current progress, revised timescales and budgets
• The project has been re-planned with the adjustments reducing the overrun from 10 weeks to 4 weeks

Issues

• The project is currently projecting an overspend of 10 days which requires to be resolved as the project sponsor has advised that a further budget increase is unlikely

Next Steps

• Business Analysis 
  • Complete Business Analysis 

HSS035

Centre for Open Learning - Migration of CLASS to the cloud

Milestones

RAG Status

Green

Report by Sophie Izard for September 2020

Achievements in the Last Period

• Milestones re-planned and agreed with project team and ratified by WIS
• Test environment successfully accessed by project team and guidance notes created for all users to run the same test.

Issues

• No open issues at present

Next steps

• Run full testing of the test environment with the users
• Migrate the database
• Test the migrated database
• Decommission the locally hosted database