Report for October 2020

HSS015

School of Economics Job Study

Milestones

RAG Status

AMBER

Report by Andy Stewart for October 2020

Achievements in the Last Period

• Job Tracking 
  • The supplier has confirmed that it will be possible to deliver Job Application data for existing cohorts.  The research team has subsequently confirmed the required data and he details have been forwarded back to the supplier
• Project Plan 
  • The project has been extended to enable the Job Application data to be uploaded 
    • Future Developments
      • Further discussions have been held regarding the funding of the Abintegro integration

Issues

• In Work Tracking  / Job Application Data 
  • The project has been extended to the end of the calendar year to enable the Job Application data to be uploaded, along with increasing the project budget to complete the work.
• Future Developments 
  • A decision is still awaited from the supplier's CEO regarding  regarding the funding of the Abintegro integration

Next Steps

• In Work Tracking 
  • Confirm plan regarding the work to process the Job Application process
• Future Developments 
  • Decision required on funding for Abintegro integration 
• Finalise OLA with school of Economics / Applications Management 
• Close project 

HSS027

Hope Park Counselling Centre System Implementation

Milestones

RAG Status

GREEN

Report by Andy Stewart for October 2020

Achievements in the Last Period

• Application Update 
  • The implementation of the remaining 3 outstanding items, as noted below,  has been successfully completed allowing the project to move towards closure:
    • The booking of continuous sessions should take into account specified ‘Centre Closed’ days
    • Confirmation that the ‘Gift Aid report’ mirrors the requirement of the old ‘Donations report’
    • The ability to incorporate ‘Counsellor Absent’ dropdown function for recording absence
• Project Closure Report 
  • The project closure report has been approved by Hope Park representatives 

Issues

• Requirement to extend project timelines to complete deployment of the final changes 
• Still awaiting final confirmation from the project sponsor regarding the latest draft of the OLA

Next Steps

• Confirm OLA
• Close project  

HSS031

WAMS Business Embedding

Milestones

RAG Status

AMBER

Report by Susan Ridder-Patrick for October 2020

Achievements in the Last Period

• Shared Data flows and processes with WAM Forum - these are now a BAU resource for the Forum
• "Narrative" for using the College WAM progressed but not completed
• Configuration Document approval completing the Configuration stage
• Booked Control Sheet days and reviewing impact to the plan
• Training plan being developed
• Test plans further developed

Issues

• Delay in concluding the Configuration Stage has impacted when testing can take place. Impact to the plan is being reviewed with the supplier

Next Steps

• Review impact to plan with WAM Forum and Project Board
• Narrative for WAM to be approved by the project board
• Control Sheet training Days
• Control Sheet review and approval

HSS032

Xerte Pilot - authorisation and business case

Milestones

RAG Status 

SUSPENDED

Report by Muriel Mewissen for October 2020

Achievements in last period

• Following review, the Project suspension is to be continued. A new review will be done in December.

Next Steps

• Project will be reviewed in December.

HSS033

Centre for Open Learning - Business Process and Systems Review

Milestones

Will require to be re-planned 

RAG Status

AMBER

Report by Andy Stewart for October 2020

Achievements in the Last Period

• Business Analysis 
  • The aspirational To-Be analysis has been completed and currently being reviewed and approved by the subject matter experts 
  • Limited feedback was received from other HE establishments regarding current systems - although a constructive discussion was held with a representative from the University of the West of England
  • A desktop review of the market place regarding potential suppliers has been completed.  As a follow up 
    • Two supplier demonstrations have been held and both would appear to provide a business solution 
    • Baseline costs from a number of suppliers have been sought 
  • Discussions have been held with Enterprise Architecture to determine if either of the two UoE supported CRM's (Salesforce and Dynamics) might provide an alternative business solution
  • Discussions have been held with Student Systems to determine any possible future synergies 
  • Discussions have been held with People and Money regarding future integration requirements 
  • As part of the analysis additional documentation has been produced outlining a) Proposed system design; b) Potential systems integration 
• Project governance meeting held 

Issues

• Whilst the project is currently projecting an overspend of 8 days, it is anticipated this can be recovered due to the progress achieved over the past few months

Next Steps

Business Analysis 

• Sign-Off Business Analysis 
• Commence Options Appraisal incorporating 
  • Analysis of potential externally supplied solution
  • Analysis of in-house solution 
  • Evaluation of utilising one of the CRMs

HSS035

Centre for Open Learning - Migration of CLASS to the cloud

Milestones

RAG Status

GREEN

Report by Sophie Izard for October 2020

Achievements in last period

• All users have been able to access the test environment successfully
• The suppliers have been given access to the database

Issues

• No open issues at present

Next steps

• Migrate the database
• Test the migrated database
• Decommission the locally hosted database

HSS037

Replacement of ECA Mini Portfolios - Business Analysis

Milestones

RAG Status

GREEN

Report by Sophie Izard for October 2020

Achievements in last period

• Project started

Issues

• No open issues at present

Next steps

• Complete project planning and initiation