Report for November 2020

Report Date: November 2020

Report by Muriel Mewissen for Fraser Muir (Portfolio Owner)

Section One: Programme Commentary, RAG and Resources Update

During November, one project was succesfully delivered and closed:

HSS027 Hope Park Counselling Centre System Implementation. The closure report is available to view.

Two projects are AMBER:

Ongoing discussion on continued scope in HSS015 School of Economics Job Study which is looking less feasible.
Technical delivery has been achieved HSS035 Centre for Open Learning - Migration of CLASS to the cloud but is subject to final checks and sign off from Production.

Ongoing risks around budget, resourcing and prioritisation across all project work during the Covid-19 pandemic are likely to continue to impact our programme of work for the months to come. In particular, this month the following decisions were made:

HSS036 Scottish Graduate School of Social Science (SGSSS) Systems Business Review will be withdrawn due to lack of budget in this session.
A follow on project to HSS030 Student Voice Platforms Pilot will not be formally initiated due to lack of resourcing/priority that EUSA is able to dedicate to this in the current session.
HSS032 Xerte Pilot - authorisation and business case will remain suspended this session and expected to be revisited next year.

Therefore, the status of the programme is set to AMBER.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Programme RAG Overview & Forward Look - November 2020

Programme Resource to end of November 2020

Section Two: Projects Not Started

Project Info	Core Funding Budget Allocation
Proposed area for projects this session: A project to embed Funnelback into SharePoint (TBC)	CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made, see PRICCL 110: 4 days to cover the remaining work in HSS027 Hope Park Counselling Centre System Implementation 2 days to cover the completion of HSS030 Student Voice Platforms Pilot 79 days to cover continuing work in HSS031 WAMS Business Embedding, with another 15 days set aside as contingency 50 days for the new project HSS037 Replacement of ECA Mini Portfolios - Business Analysis

Project Info

Core Funding Budget Allocation

Proposed area for projects this session:

A project to embed Funnelback into SharePoint (TBC)

CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made, see PRICCL 110:

4 days to cover the remaining work in HSS027 Hope Park Counselling Centre System Implementation
2 days to cover the completion of HSS030 Student Voice Platforms Pilot
79 days to cover continuing work in HSS031 WAMS Business Embedding, with another 15 days set aside as contingency
50 days for the new project HSS037 Replacement of ECA Mini Portfolios - Business Analysis

Section Three: Projects in Progress

Project Info

Project Managers Commentary

HSS015

School of Economics Job Study

Milestones

These will require to be redefined once feedback is received from the supplier

Target Date	Title
04-Dec-2020	Job Seeker Development
18-Dec-2020	Project closure

RAG Status

AMBER

Report by Andy Stewart for November 2020

Achievements in the Last Period

As no communications have been received this month from the supplier, discussions are on-going with the project sponsor regarding the strategy to move forward

Issues

In Work Tracking / Job Application Data
- Having confirmed the required data to to be transferred in late October, there has been no further contact from the supplier
Future Developments
- No further contact has been received from the supplier and a decision is still awaited from the supplier's CEO regarding regarding the funding of the Abintegro integration

Next Steps

In Work Tracking
- Confirm if this work can commence and if so, define the plan
Future Developments
- Decision required on funding for Abintegro integration
Finalise OLA with school of Economics / Applications Management
Close project

HSS027

Hope Park Counselling Centre System Implementation

Milestones

Target Date	Title
06-Nov-2020	Closure

RAG Status

Closed

Report by Andy Stewart for November 2020

Achievements in the Last Period

OLA has been approved and signed-off
Project formally closed. The closure report is available to view.
A news article for the IS website is being created

Issues

None

Next Steps

Publish news article

HSS031

WAMS Business Embedding

Milestones

Target Date	Title
26-Feb-2020	Complete testing and UAT
01-Mar-2020	Approved revised College WAM implemented in Simitive
26-Mar-2021	Project Delivery
14-May-2021	Project Closure approved

RAG Status

GREEN

Report by Susan Ridder-Patrick for November 2020

Achievements in the Last Period

Control Sheet training completed
Control Sheet review and feedback
Test plans further developed
CAHSS WAM Lead role description agreed at Board meeting on 10th November and issued to CAHSS WAM Forum and notes of interest requested
Training requirements gathering completed and planning underway with supplier
Revised plan to project conclusion shared with CAHSS WAM Forum on 9th November and then noted at the Board on 10th November.

Issues

Training costs may be higher than expected, requiring negotiation

Next Steps

Complete Control Sheet approval
Complete Data preparation in schools
Complete training plan with supplier
Schedule training with attendees
Lead WAM Coordinator training 6/7 Jan
Functional testing sign-off - 26th Jan
UAT 29th Jan to 26th Jan

HSS032

Xerte Pilot - authorisation and business case

Milestones

Target Date	Title
11-Dec-2020	Project suspension ends

RAG Status

SUSPENDED

Report by Muriel Mewissen for November 2020

Achievements in last period

Following review, the Project suspension is to be continued. A new review will be done in December.

Next Steps

Project will be reviewed in December.

HSS033

Centre for Open Learning - Business Process and Systems Review

Milestones

Will require to be re-planned

Target date	Title
08-Jan-2021	Sign-off Proposed integrated solution
22-Jan-2021	Project closure

RAG Status

GREEN

Report by Andy Stewart for November 2020

Achievements in the Last Period

Business Analysis
- To-Be analysis signed-off
Options Appraisal Document commenced and will incorporate
- reference to business analysis undertaken
- limited feedback from other HE establishments
- review of the desktop analysis of market based solutions
- review of UoE supported CRM systems - Salesforce and Dynamics
- in-house solution estimates

Issues

None

Next Steps

Complete In-house solution estimate
Complete and circulate the Options Appraisal document
Options Appraisal review scheduled for 15th January 2021

HSS035

Centre for Open Learning - Migration of CLASS to the cloud

Milestones

Target Date	Title
13-Nov-2020	CLASS to Cloud Migration
20-Nov-2020	Migration Review
27-Nov-2020	Project Closure

RAG Status

AMBER

Report by Sophie Izard for November 2020

Achievements in last period

The environment has been migrated

Issues

There is a delay completing the deployment checklist due to problems with resource availability

Next steps

Complete the deployment checklist
Close the project

HSS037

Replacement of ECA Mini Portfolios - Business Analysis

Milestones

Target Date	Title
4-Dec-2020	Planning
5-Jul-2021	Analyse
19-Jul-2021	Deliver
26-Jul-2021	Project Close

RAG Status

GREEN

Report by Sophie Izard for November 2020

Achievements in last period

Project Brief signed off

Issues

No open issues at present

Next steps

Begin analysis phase

Section Four: Closed Projects

Project Info	Project Manager's Commentary
HSS027 Hope Park Counselling Centre System Implementation	This project was started in August 2018 and was closed on the 6 November 2020. The closure report is available to view.
HSS030 Student Voice Platforms Pilot	This project was started in June 2019 and was closed on the 14 August 2020. The closure report is available to view.

Section Five: Programme Risk Register

Risk	RAG	Comments
Risk 10: Disruption from the current Novel coronavirus (Covid-19) outbreak	RED	Since 18 March 2020, all staff, as well business partners, moved to working from home during the coronavirus pandemic and UK lockdown which followed on 24 March 2020. In November 2020, Scotland introduced a Tier system, Edinburgh is currently in Tier 3. WFH remains in place for most and current restrictions are expected to be in place for the next 6 months.

Section Six: Programme Meeting Minutes

Date	Comments
11 November 2020	Programme Review for October 2020 - meeting notes
14 October 2020	Programme Review for August & September 2020 - meeting notes
2 September 2020	Programme Review for July 2020 - meeting notes
22 July 2020	Programme Review for June 2020 - meeting notes
15 June 2020	Programme Review for May 2020 - meeting notes
14 May 2020	Programme Review for April 2020 - meeting notes
15 April 2020	Programme Review for March 2020 - meeting notes
12 March 2020	Programme Review for January & February 2020 - meeting notes
23 January 2020	Programme Review for December 2019 - meeting notes
17 December 2019	Programme Review for November 2019 - meeting notes

Programme Status

RAG Status

Overall: AMBER

Has formal escalation taken place?: No

This article was published on Dec 3, 2020

Section One: Programme Commentary, RAG and Resources Update

Programme RAG Overview & Forward Look - November 2020

Programme Resource to end of November 2020

Section Two: Projects Not Started

Section Three: Projects in Progress

Milestones

RAG Status

Report by Andy Stewart for November 2020

Achievements in the Last Period

Issues

Next Steps

Milestones

RAG Status

Report by Andy Stewart for November 2020

Achievements in the Last Period

Issues

Next Steps

RAG Status

Report by Susan Ridder-Patrick for November 2020

Achievements in the Last Period

Issues

Next Steps

RAG Status

Report by Muriel Mewissen for November 2020

Achievements in last period

Next Steps

RAG Status

Report by Andy Stewart for November 2020

Achievements in the Last Period

Issues

Next Steps

RAG Status

Report by Sophie Izard for November 2020

Achievements in last period

Issues

Next steps

RAG Status

Report by Sophie Izard for November 2020

Achievements in last period

Issues

Next steps

Section Four: Closed Projects

Section Five: Programme Risk Register

Section Six: Programme Meeting Minutes

Programme Info

Documentation