Report for November 2020

Report Date
November 2020

Report by Muriel Mewissen for Fraser Muir (Portfolio Owner)

Section One: Programme Commentary, RAG and Resources Update

During November, one project was succesfully delivered and closed:

Two projects are AMBER:

Ongoing risks around budget, resourcing and prioritisation across all project work during the Covid-19 pandemic are likely to continue to impact our programme of work for the months to come. In particular, this month the following decisions were made:

Therefore, the status of the programme is set to AMBER.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Programme RAG Overview & Forward Look - November 2020

 

Programme Resource to end of November 2020

 

Section Two: Projects Not Started

Project Info Core Funding Budget Allocation

Proposed area for projects this session:

  • A project to embed Funnelback into SharePoint (TBC)

CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made, see PRICCL 110:

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

HSS015

School of Economics Job Study

 

Milestones

These will require to be redefined once feedback is received from the supplier 

Target Date Title
04-Dec-2020 Job Seeker Development 
18-Dec-2020 Project closure

 

RAG Status

AMBER

Report by Andy Stewart for November 2020

Achievements in the Last Period

  • As no communications have been received this month from the supplier, discussions are on-going with the project sponsor regarding the strategy to move forward 

Issues

  • In Work Tracking  / Job Application Data 
    • Having confirmed the required data to to be transferred in late October, there has been no further contact from the supplier 
  • Future Developments 
    • No further contact has been received from the supplier and a decision is still awaited from the supplier's CEO regarding  regarding the funding of the Abintegro integration

Next Steps

  • In Work Tracking 
    • Confirm if this work can commence and if so, define the plan 
  • Future Developments 
    • Decision required on funding for Abintegro integration 
  • Finalise OLA with school of Economics / Applications Management 
  • Close project 

HSS027

Hope Park Counselling Centre System Implementation

 

Milestones
Target Date Title
06-Nov-2020 Closure  
 
RAG Status

Closed

Report by Andy Stewart for November 2020

Achievements in the Last Period

  • OLA has been approved and signed-off
  • Project formally closed. The closure report is available to view.
  • A news article for the IS website is being created 

Issues

  • None

Next Steps

  • Publish news article

HSS031

WAMS Business Embedding

 

Milestones

Target Date Title
26-Feb-2020 Complete testing and UAT
01-Mar-2020 Approved revised College WAM implemented in Simitive
26-Mar-2021 Project Delivery
14-May-2021 Project Closure approved
 
RAG Status

GREEN

Report by Susan Ridder-Patrick for November 2020

Achievements in the Last Period

  • Control Sheet training completed
  • Control Sheet review and feedback
  • Test plans further developed
  • CAHSS WAM Lead role description agreed at Board meeting on 10th November and issued to CAHSS WAM Forum and notes of interest requested
  • Training requirements gathering completed and planning underway with supplier
  • Revised plan to project conclusion shared with CAHSS WAM Forum on 9th November and then noted at the Board on 10th November.

Issues

  • Training costs may be higher than expected, requiring negotiation

Next Steps

  • Complete Control Sheet approval
  • Complete Data preparation in schools
  • Complete training plan with supplier
  • Schedule training with attendees
  • Lead WAM Coordinator training 6/7 Jan
  • Functional testing sign-off - 26th Jan
  • UAT 29th Jan to 26th Jan

HSS032

Xerte Pilot - authorisation and business case

 

Milestones

Target Date Title
11-Dec-2020 Project suspension ends
 
RAG Status 

SUSPENDED

Report by Muriel Mewissen for November 2020

Achievements in last period

Next Steps

  • Project will be reviewed in December.

HSS033

Centre for Open Learning - Business Process and Systems Review

 

Milestones

Will require to be re-planned 

Target date Title
08-Jan-2021 Sign-off Proposed integrated solution
22-Jan-2021 Project closure

 

RAG Status

GREEN

 

Report by Andy Stewart for November 2020

Achievements in the Last Period

  • Business Analysis 
    • To-Be analysis signed-off 
  • Options Appraisal Document commenced and will incorporate 
    • reference to business analysis undertaken 
    • limited feedback from other HE establishments 
    • review of the desktop analysis of market based solutions 
    • review of UoE supported CRM systems - Salesforce and Dynamics
    • in-house solution estimates

Issues

  • None

Next Steps

  • Complete In-house solution estimate 
  • Complete and circulate the Options Appraisal document 
  • Options Appraisal review scheduled for 15th January 2021

HSS035

Centre for Open Learning - Migration of CLASS to the cloud

 

Milestones

Target Date Title
13-Nov-2020 CLASS to Cloud Migration
20-Nov-2020 Migration Review
27-Nov-2020 Project Closure
 
RAG Status

AMBER

Report by Sophie Izard for November 2020

Achievements in last period

  • The environment has been migrated

Issues

  • There is a delay completing the deployment checklist due to problems with resource availability 

Next steps

  • Complete the deployment checklist
  • Close the project

HSS037

Replacement of ECA Mini Portfolios - Business Analysis

 

Milestones

Target Date Title
4-Dec-2020 Planning
5-Jul-2021 Analyse
19-Jul-2021 Deliver
26-Jul-2021 Project Close
 
RAG Status

GREEN

Report by Sophie Izard for November 2020

Achievements in last period

  • Project Brief signed off

Issues

  • No open issues at present

Next steps

  • Begin analysis phase

 

Section Four: Closed Projects

Project Info Project Manager's Commentary
HSS027 Hope Park Counselling Centre System Implementation This project was started in August 2018 and was closed on the 6 November 2020. The closure report is available to view.

HSS030 Student Voice Platforms Pilot

This project was started in June 2019 and was closed on the 14 August 2020. The closure report is available to view.

 

Section Five: Programme Risk Register

Risk RAG Comments
Risk 10: Disruption from the current Novel coronavirus (Covid-19) outbreak RED

Since 18 March 2020, all staff, as well business partners, moved to working from home during the coronavirus pandemic and UK lockdown which followed on 24 March 2020.

In November 2020, Scotland introduced a Tier system, Edinburgh is currently in Tier 3. WFH remains in place for most and current restrictions are expected to be in place for the next 6 months.

 

Section Six: Programme Meeting Minutes

Date Comments
11 November 2020 Programme Review for October 2020 - meeting notes 
14 October 2020 Programme Review for August & September 2020 - meeting notes
2 September 2020 Programme Review for July 2020 - meeting notes
22 July 2020 Programme Review for June 2020 - meeting notes
15 June 2020 Programme Review for May 2020 - meeting notes
14 May 2020 Programme Review for April 2020 - meeting notes
15 April 2020 Programme Review for March 2020 - meeting notes
12 March 2020 Programme Review for January & February 2020 - meeting notes
23 January 2020 Programme Review for December 2019 - meeting notes
17 December 2019 Programme Review for November 2019 - meeting notes
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No

Programme Info

Documentation

Not available.