Report for January 2021

Report Date
January 2021

Report by Muriel Mewissen for Fraser Muir (Portfolio Owner)

Section One: Programme Commentary, RAG and Resources Update

During January, work progressed apace for HSS031 WAMS Business Embedding despite reduced stakeholder availability due to the latest Covid-19 restrictions. This puts the burnt rate slightly higher (62%) than the expected (50%) at mid-year.

Two projects report AMBER:

Therefore, the status of the programme is set to GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Programme RAG Overview & Forward Look - January 2021

 

Programme Resource to end of January 2021

 

Section Two: Projects Not Started

Project Info Core Funding Budget Allocation

Proposed area for projects this session:

  • A project to embed Funnelback into SharePoint (TBC)

CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made, see PRICCL 110:

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

HSS015

School of Economics Job Study

 

Milestones

 

Target Date Title
26-Feb-2021 Job Seeker Development 
19-Mar-2021 Project closure

 

RAG Status

GREEN

Report by Andy Stewart for January 2021

Achievements in the Last Period

  • Meeting held with the business collaborator on 21/01/21 who advised the first draft of the Job Application data would be supplied by Friday 29th January

Issues

  • None.  However, any further delays could be serious as the research funding deadline approaches 

Next Steps

  • Job Application data
    • Confirm development resource available 
    • Complete development
    • Upload Job Application data 
  • Finalise OLA with school of Economics / Applications Management 
  • Close project 

HSS031

WAMS Business Embedding

 

Milestones

Target Date Title
11-Mar-2021 Complete testing and UAT
12-Mar-2021 Approved revised College WAM implemented in Simitive
26-Mar-2021 Project Delivery
14-May-2021 Project Closure approved
 
RAG Status

AMBER

Report by Susan Ridder-Patrick for January 2021

Achievements in the Last Period

  • First set of Lead WAM Coordinator training completed
  • Functional Test Scripts and UAT scripts updated post training
  • Functional Testing completed and re-work required pre-UAT discussed with Supplier
  • Prep and Import of school data continued
  • Agreement reached with supplier about recording of training

Issues

  • Risk raised about availability of key school staff to complete the data preparation for UAT

Next Steps

  • Second set of Lead WAM Coordinators training
  • Complete re-work and re-testing following functional testing
  • Complete UAT scripts post functional testing
  • Prep and Import of remaining school data for User Acceptance testing (UAT)
  • UAT & sign-off of system
  • Training for all roles in College
  • Closure

HSS032

Xerte Pilot - authorisation and business case

 

Milestones

Target Date Title
TBC Project suspension ends
 
RAG Status 

SUSPENDED

Report by Muriel Mewissen for January 2021

Achievements in last period

  •  Advice sought from PMO on long term suspension (to next session) versus withdrawal or closure

Next Steps

  • Agree next status for project

HSS033

Centre for Open Learning - Business Process and Systems Review

 

Milestones

Will require to be re-planned 

Target date Title
11-Feb-2021 Sign-off Proposed integrated solution (Options Appraisal)
26-Feb-2021 Project closure

 

RAG Status

GREEN

 

Report by Andy Stewart for January 2021

Achievements in the Last Period

  • Options Appraisal Document review undertaken with Senior Supplier which resulted in 
    • some minor changes to the report 
    • further investigation to determine possible costs associated with a CRM solution

Issues

  • None

Next Steps

  • Options Appraisal
    • Complete review 
    • Complete any updates resulting from the review 
  • Close project

HSS035

Centre for Open Learning - Migration of CLASS to the cloud

 

Milestones

Target Date Tit
26-February-2021 Project Closure
 
RAG Status

AMBER

Report by Sophie Izard for January 2021

Achievements in last period

  • The environment has been migrated

Issues

  • There is a delay completing the deployment checklist due to problems with resource availability 

Next steps

  • Complete the deployment checklist
  • Close the project

HSS037

Replacement of ECA Mini Portfolios - Business Analysis

 

Milestones

Target Date Title
19-Mar-2021 Validation of requirements for portfolio submissions
19-Mar-2021 Completion of as-is analysis
16-Apr-2021 Completion of ‘to be’ analysis
07-may-2021 Completion of requirements documentation
11-Jun-2021 Analysis of possible existing, internal systems
5-Jul-2021 Analysis of ‘off the shelf’ solutions
19-Jul-2021 Options appraisal, including costs and impact and recommendation
26-Jul-2021 Project Close
 
RAG Status

GREEN

Report by Sophie Izard for for January 2021

  • Analysis phase begun

Issues

  • No open issues at present

Next steps

  • Continue with analysis phase

 

Section Four: Closed Projects

Project Info Project Manager's Commentary
HSS027 Hope Park Counselling Centre System Implementation This project was started in August 2018 and was closed on the 6 November 2020. The closure report is available to view.

HSS030 Student Voice Platforms Pilot

This project was started in June 2019 and was closed on the 14 August 2020. The closure report is available to view.

 

Section Five: Programme Risk Register

Risk RAG Comments
Risk 10: Disruption from the current Novel coronavirus (Covid-19) outbreak RED

Since 18 March 2020, all staff, as well business partners, moved to working from home during the coronavirus pandemic and UK lockdown which followed on 24 March 2020.

Further restrictions were imposed in December 2020 and January 2021. Scotland is now in lockdown under Tier 4 strictest rules.

 

Section Six: Programme Meeting Minutes

Date Comments
25 January 2021 Programme Review for November & December 2020
11 November 2020 Programme Review for October 2020 - meeting notes 
14 October 2020 Programme Review for August & September 2020 - meeting notes
2 September 2020 Programme Review for July 2020 - meeting notes
22 July 2020 Programme Review for June 2020 - meeting notes
15 June 2020 Programme Review for May 2020 - meeting notes
14 May 2020 Programme Review for April 2020 - meeting notes
15 April 2020 Programme Review for March 2020 - meeting notes
12 March 2020 Programme Review for January & February 2020 - meeting notes
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No

Programme Info

Documentation

Not available.