Report for February 2021

Report Date
February 2021

Report by Muriel Mewissen for Fraser Muir (Portfolio Owner)

Section One: Programme Commentary, RAG and Resources Update

During February, two projects were successfully delivered and closed:

This leaves three on-going projects in the programme, all reporting a GREEN RAG status.

Therefore, the status of the programme is set to GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Programme RAG Overview & Forward Look - February 2021

 

Programme Resource to end of February 2021

 

Section Two: Projects Not Started

Project Info Core Funding Budget Allocation

Proposed area for projects this session:

  • A project to embed Funnelback into SharePoint (TBC)

CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made:

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

HSS015

School of Economics Job Study

 

Milestones

 

Target Date Title
26-Feb-2021 Job Seeker Development 
19-Mar-2021 Project closure

 

RAG Status

GREEN

Report by Andy Stewart for February 2021

Achievements in the Last Period

  • A sample extract of the Job Application data was successfully verified on 06/02/21
  • Request for full dataset communicated

Issues

  • Due to the supplier experiencing a P1 outage on their CRM system over the past few weeks, the developer resource is fully committed to resolving the issue and as  a result, it has not been possible to generate the final Job Application dataset.  A revised timescale for delivery is scheduled for 03/03/21

Next Steps

  • Clarify remaining schedule 
  • Job Application data
    • Upload Job Application data 
  • Finalise OLA with school of Economics / Applications Management 
  • Close project 

HSS031

WAMS Business Embedding

 

Milestones

Target Date Title
11-Mar-2021 Complete testing and UAT
12-Mar-2021 Approved revised College WAM implemented in Simitive
26-Mar-2021 Project Delivery
14-May-2021 Project Closure approved
 
RAG Status

GREEN

Report by Susan Ridder-Patrick for February 2021

Achievements in the Last Period

  • Second set of Lead WAM Coordinators training
  • Completed re-work and re-testing following functional testing
  • Completed UAT scripts post functional testing with issues logged with supplier
  • School meetings held with sponsor, senior user and CAHSS WAM Lead to discuss readiness for go live
  • Sharepoint site created for once the 21/22 year goes live and will be the Business As Usual information repository for the service
  • Communications drafting underway to be delivered along with training
  • Training plan agreed with supplier

Issues

  • Risk raised last month about availability of key school staff to complete the data preparation for UAT is being addressed by providing resource from the College. There may be additional time requested from the BA to support this work

Next Steps

  • Complete UAT re-testing
  • Complete UAT sign-off
  • Prep and Import of remaining school data for User Acceptance testing (UAT)
  • Complete meetings with schools to discuss readiness for go live
  • Training sessions for all roles in College to be released for booking
  • Training 
  • Population of the new WAM Sharepoint site
  • Closure

HSS032

Xerte Pilot - authorisation and business case

 

Milestones

Target Date Title
TBC Project suspension ends
 
RAG Status 

SUSPENDED

Report by Muriel Mewissen for February 2021

Achievements in last period

  •  Advice sought from PMO on long term suspension (to next session) versus withdrawal or closure

Next Steps

  • Agree next status for project

HSS033

Centre for Open Learning - Business Process and Systems Review

 

Milestones

 

RAG Status

BLUE

 

Report by Andy Stewart for February 2021

Achievements in the Last Period

  • Options Appraisal document 
    • Further update applied to incorporate high level costs associated with a possible CRM solution 
    • The report has been reviewed and approved by the project sponsor 
  • Project closure report approved
  • Project closed on 26/02/21

Issues

  • None

Next Steps

  • Complete a news item regarding the project, as requested by WIS

HSS035

Centre for Open Learning - Migration of CLASS to the cloud

 

Milestones

 
RAG Status

BLUE

Report by Sophie Izard for February 2021

Achievements in last period

Issues

  • None

Next steps

  • None

HSS037

Replacement of ECA Mini Portfolios - Business Analysis

 

Milestones

Target Date Title
19-Mar-2021 Validation of requirements for portfolio submissions
19-Mar-2021 Completion of as-is analysis
16-Apr-2021 Completion of ‘to be’ analysis
07-may-2021 Completion of requirements documentation
11-Jun-2021 Analysis of possible existing, internal systems
5-Jul-2021 Analysis of ‘off the shelf’ solutions
19-Jul-2021 Options appraisal, including costs and impact and recommendation
26-Jul-2021 Project Close
 
RAG Status

GREEN

Report by Sophie Izard for February 2021

Achievements in last period

  • 'As-is' analysis phase approaching completion

Issues

  • No open issues at present

Next steps

  • Complete 'As-Is' analysis
  • Begin 'To-Be' analysis

 

Section Four: Closed Projects

Project Info Project Manager's Commentary
HSS033 Centre for Open Learning - Business Process and Systems Review This project was started inFebruary 2020 and was closed on the 26 February 2021. The closure report is available to view.
HSS035 Centre for Open Learning - Migration of CLASS to the cloud This project was started in April 2020 and was closed on the 5 February 2021. The closure report is available to view.
HSS027 Hope Park Counselling Centre System Implementation This project was started in August 2018 and was closed on the 6 November 2020. The closure report is available to view.

HSS030 Student Voice Platforms Pilot

This project was started in June 2019 and was closed on the 14 August 2020. The closure report is available to view.

 

Section Five: Programme Risk Register

Risk RAG Comments
Risk 10: Disruption from the current Novel coronavirus (Covid-19) outbreak AMBER

Since 18 March 2020, all staff, as well business partners, moved to working from home during the coronavirus pandemic and UK lockdown which followed on 24 March 2020.

Further restrictions were imposed in December 2020 and January 2021. Scotland remains in lockdown under Tier 4 strictest rules. However, vaccination is progressing well and a route of lock down is now set.

 

Section Six: Programme Meeting Minutes

Date Comments
10 February 2021 Programme Review for January 2021
25 January 2021 Programme Review for November & December 2020
11 November 2020 Programme Review for October 2020 - meeting notes 
14 October 2020 Programme Review for August & September 2020 - meeting notes
2 September 2020 Programme Review for July 2020 - meeting notes
22 July 2020 Programme Review for June 2020 - meeting notes
15 June 2020 Programme Review for May 2020 - meeting notes
14 May 2020 Programme Review for April 2020 - meeting notes
15 April 2020 Programme Review for March 2020 - meeting notes
12 March 2020 Programme Review for January & February 2020 - meeting notes
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No

Programme Info

Documentation

Not available.