Report for April 2021

Report Date: April 2021

Report by Muriel Mewissen for Fraser Muir (Portfolio Owner)

Section One: Programme Commentary, RAG and Resources Update

During April, good progress was made and we note the successfull delivery of HSS031 WAMS Business Embedding. Project closure is expected next month. HSS037 Replacement of ECA Mini Portfolios - Business Analysis is progressing well.

HSS015 School of Economics Job Study continues to report AMBER due to delay from the supplier in providing the final data feed.

The status of the programme is set to GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Programme RAG Overview & Forward Look - April 2021

Programme Resource to end of April 2021

Section Two: Projects Not Started

Project Info	Core Funding Budget Allocation
Proposed area for projects this session: None	CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made: 4 days to cover the remaining work in HSS027 Hope Park Counselling Centre System Implementation, see PRICCL 110 2 days to cover the completion of HSS030 Student Voice Platforms Pilot, see PRICCL 110 94 days to cover continuing work in HSS031 WAMS Business Embedding, see PRICCL 110 and PRICCL 113 50 days for the new project HSS037 Replacement of ECA Mini Portfolios - Business Analysis, see PRICCL 110

Project Info

Core Funding Budget Allocation

Proposed area for projects this session:

None

CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made:

4 days to cover the remaining work in HSS027 Hope Park Counselling Centre System Implementation, see PRICCL 110
2 days to cover the completion of HSS030 Student Voice Platforms Pilot, see PRICCL 110
94 days to cover continuing work in HSS031 WAMS Business Embedding, see PRICCL 110 and PRICCL 113
50 days for the new project HSS037 Replacement of ECA Mini Portfolios - Business Analysis, see PRICCL 110

Section Three: Projects in Progress

Project Info

Project Managers Commentary

HSS015

School of Economics Job Study

Milestones

The following milestones are provisional and dependant on the supplier providing the appropriate dataset

Target Date	Title
16-Apr-2021	Job Seeker Development
30-Apr-2021	Project closure

RAG Status

AMBER

Report by Andy Stewart for April 2021

Achievements in the Last Period

On-going communications with the supplier regarding the final Job Application data

Issues

A number of issues were highlighted in reviewing the full data set in that the following fields previously submitted were not present - a) Contract; b) Date Short Listed; Job Id; Living Wage. Having been advised that the data would be delivered by the end of April, the data is still to be received
Due to the on-going delays regarding the data supply, the project will require to extend into May to complete the full data upload

Next Steps

Job Application data
- Receipt and upload Job Application data
Close project

RAG Commentary

Currently awaiting a revised Job Application data set from the supplier. This is still outstanding, having been previously advised that the data would be delivered by the end of April. There will be the requirement to extend the project into May to complete the final data upload, before the project can move to closure.

HSS031

WAMS Business Embedding

Milestones

Target Date	Title
14-May-2021	Project Closure approved

RAG Status

GREEN

Report by Susan Ridder-Patrick for

April 2021

Achievements in the Last Period

User training session completed
Sys Admin training dates scheduled
New WAM Sharepoint site launched
Final project board and agreement to close project - Project Delivery milestone achieved
Lessons learned drafted and shared with Board and Forum for feedback
Closure document drafted and shared with Board and Forum for feedback

Issues

None

Next Steps

Finalise lessons learned and closure report
Close

HSS032

Xerte Pilot - authorisation and business case

Milestones

Target Date	Title
TBC	Project suspension ends

RAG Status

SUSPENDED

Report by Muriel Mewissen for April 2021

Achievements in last period

Advice sought from PMO on long term suspension (to next session) versus withdrawal or closure

Next Steps

Agree next status for project

HSS037

Replacement of ECA Mini Portfolios - Business Analysis

Milestones

Target Date	Title
19-Mar-2021	Completion of as-is analysis
07-May-2021	Completion of requirements documentation
11-Jun-2021	Analysis of possible existing, internal systems
5-Jul-2021	Analysis of ‘off the shelf’ solutions
19-Jul-2021	Options appraisal, including costs and impact and recommendation
26-Jul-2021	Project Close

RAG Status

GREEN

Report by Sophie Izard for April 2021

Achievements in last period

Requirements gathering and documenting underway
Begun analysis of 'off the shelf' solutions available on the market

Issues

None

Next steps

Sign off requirements with Project Board
Continue researching and documenting possible internal and 'off the shelf' solutions

Section Four: Closed Projects

Project Info	Project Manager's Commentary
HSS033 Centre for Open Learning - Business Process and Systems Review	This project was started inFebruary 2020 and was closed on the 26 February 2021. The closure report is available to view.
HSS035 Centre for Open Learning - Migration of CLASS to the cloud	This project was started in April 2020 and was closed on the 5 February 2021. The closure report is available to view.
HSS027 Hope Park Counselling Centre System Implementation	This project was started in August 2018 and was closed on the 6 November 2020. The closure report is available to view.
HSS030 Student Voice Platforms Pilot	This project was started in June 2019 and was closed on the 14 August 2020. The closure report is available to view.

Section Five: Programme Risk Register

Risk	RAG	Comments
Risk 10: Disruption from the current Novel coronavirus (Covid-19) outbreak	GREEN	Since 18 March 2020, all staff, as well business partners, moved to working from home during the coronavirus pandemic and UK lockdown which followed on 24 March 2020. Further restrictions were imposed in December 2020 and January 2021. Scotland is currently under level 3 of lockdown, expected to move to level 2 on 17 May, and eventually level 0 at the end of June 2021 when the WFH as default will end. Probability and impact of this risk is reduced as restrictions continue to be eased, and the projects in this programme are close to delivery, and less likely to be affected. We expect the programme to be successfully delivered.

Risk

RAG

Comments

Risk 10: Disruption from the current Novel coronavirus (Covid-19) outbreak

GREEN

Since 18 March 2020, all staff, as well business partners, moved to working from home during the coronavirus pandemic and UK lockdown which followed on 24 March 2020.

Further restrictions were imposed in December 2020 and January 2021. Scotland is currently under level 3 of lockdown, expected to move to level 2 on 17 May, and eventually level 0 at the end of June 2021 when the WFH as default will end.

Probability and impact of this risk is reduced as restrictions continue to be eased, and the projects in this programme are close to delivery, and less likely to be affected. We expect the programme to be successfully delivered.

Section Six: Programme Meeting Minutes

Date	Comments
14 April 2021	Programme Review for March 2021
11 March 2021	Programme Review for February 2021
10 February 2021	Programme Review for January 2021
25 January 2021	Programme Review for November & December 2020
11 November 2020	Programme Review for October 2020 - meeting notes
14 October 2020	Programme Review for August & September 2020 - meeting notes
2 September 2020	Programme Review for July 2020 - meeting notes
22 July 2020	Programme Review for June 2020 - meeting notes
15 June 2020	Programme Review for May 2020 - meeting notes
14 May 2020	Programme Review for April 2020 - meeting notes

Programme Status

RAG Status

Overall: GREEN

Has formal escalation taken place?: No

This article was published on May 7, 2021

Section One: Programme Commentary, RAG and Resources Update

Programme RAG Overview & Forward Look - April 2021

Programme Resource to end of April 2021

Section Two: Projects Not Started

Section Three: Projects in Progress

Milestones

RAG Status

Report by Andy Stewart for April 2021

Achievements in the Last Period

Issues

Next Steps

RAG Status

Report by Susan Ridder-Patrick for

April 2021

Achievements in the Last Period

Issues

Next Steps

RAG Status

Report by Muriel Mewissen for April 2021

Achievements in last period

Next Steps

RAG Status

Report by Sophie Izard for April 2021

Achievements in last period

Issues

Next steps

Section Four: Closed Projects

Section Five: Programme Risk Register

Section Six: Programme Meeting Minutes

Programme Info

Documentation