Report for April 2021

Report Date
April 2021

Report by Muriel Mewissen for Fraser Muir (Portfolio Owner)

Section One: Programme Commentary, RAG and Resources Update

During April, good progress was made and we note the successfull delivery of HSS031 WAMS Business Embedding. Project closure is expected next month. HSS037 Replacement of ECA Mini Portfolios - Business Analysis is progressing well.

HSS015 School of Economics Job Study continues to report AMBER due to delay from the supplier in providing the final data feed.

The status of the programme is set to GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Programme RAG Overview & Forward Look - April 2021

 

Programme Resource to end of April 2021

 

Section Two: Projects Not Started

Project Info Core Funding Budget Allocation

Proposed area for projects this session:

  • None

CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made:

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

HSS015

School of Economics Job Study

 

Milestones

The following milestones are provisional and dependant on the supplier providing the appropriate dataset 

Target Date Title
16-Apr-2021 Job Seeker Development 
30-Apr-2021 Project closure

 

RAG Status

AMBER

Report by Andy Stewart for April 2021

Achievements in the Last Period

  • On-going communications with the supplier regarding the final Job Application data 

Issues

  • A number of issues were highlighted in reviewing the full data set in that the following fields previously submitted were not present  - a) Contract; b) Date Short Listed; Job Id; Living Wage.  Having been advised that the data would be delivered by the end of April,  the data is still to be received
  • Due to the on-going delays regarding the data supply, the project will require to extend into May to complete the full data upload 

Next Steps

  • Job Application data
    • Receipt and upload Job Application data 
  • Close project 

RAG Commentary

Currently awaiting a revised Job Application data set from the supplier. This is still outstanding, having been previously advised that the data would be delivered by the end of April. There will be the requirement to extend the project into May to complete the final data upload, before the project can move to closure.

HSS031

WAMS Business Embedding

 

Milestones

Target Date Title
14-May-2021 Project Closure approved
 
RAG Status

GREEN

Report by Susan Ridder-Patrick for

April 2021

Achievements in the Last Period

  • User training session completed
  • Sys Admin training dates scheduled
  • New WAM Sharepoint site launched
  • Final project board and agreement to close project - Project Delivery milestone achieved
  • Lessons learned drafted and shared with Board and Forum for feedback
  • Closure document drafted and shared with Board and Forum for feedback

Issues

  • None

Next Steps

  • Finalise lessons learned and closure report
  • Close

HSS032

Xerte Pilot - authorisation and business case

 

Milestones

Target Date Title
TBC Project suspension ends
 
RAG Status 

SUSPENDED

Report by Muriel Mewissen for April 2021

Achievements in last period

  •  Advice sought from PMO on long term suspension (to next session) versus withdrawal or closure

Next Steps

  • Agree next status for project

HSS037

Replacement of ECA Mini Portfolios - Business Analysis

 

Milestones

Target Date Title
19-Mar-2021 Completion of as-is analysis
07-May-2021 Completion of requirements documentation
11-Jun-2021 Analysis of possible existing, internal systems
5-Jul-2021 Analysis of ‘off the shelf’ solutions
19-Jul-2021 Options appraisal, including costs and impact and recommendation
26-Jul-2021 Project Close
 
RAG Status

GREEN

Report by Sophie Izard for April 2021

Achievements in last period

  • Requirements gathering and documenting underway
  • Begun analysis of 'off the shelf' solutions available on the market

Issues

  • None

Next steps

  • Sign off requirements with Project Board
  • Continue researching and documenting possible internal and 'off the shelf' solutions

 

Section Four: Closed Projects

Project Info Project Manager's Commentary
HSS033 Centre for Open Learning - Business Process and Systems Review This project was started inFebruary 2020 and was closed on the 26 February 2021. The closure report is available to view.
HSS035 Centre for Open Learning - Migration of CLASS to the cloud This project was started in April 2020 and was closed on the 5 February 2021. The closure report is available to view.
HSS027 Hope Park Counselling Centre System Implementation This project was started in August 2018 and was closed on the 6 November 2020. The closure report is available to view.

HSS030 Student Voice Platforms Pilot

This project was started in June 2019 and was closed on the 14 August 2020. The closure report is available to view.

 

Section Five: Programme Risk Register

Risk RAG Comments
Risk 10: Disruption from the current Novel coronavirus (Covid-19) outbreak GREEN

Since 18 March 2020, all staff, as well business partners, moved to working from home during the coronavirus pandemic and UK lockdown which followed on 24 March 2020.

Further restrictions were imposed in December 2020 and January 2021. Scotland is currently under level 3 of lockdown, expected to move to level 2 on 17 May, and eventually level 0 at the end of June 2021 when the WFH as default will end.

Probability and impact of this risk is reduced as restrictions continue to be eased, and the projects in this programme are close to delivery, and less likely to be affected. We expect the programme to be successfully delivered.

 

Section Six: Programme Meeting Minutes

Date Comments
14 April 2021 Programme Review for March 2021
11 March 2021 Programme Review for February 2021
10 February 2021 Programme Review for January 2021
25 January 2021 Programme Review for November & December 2020
11 November 2020 Programme Review for October 2020 - meeting notes 
14 October 2020 Programme Review for August & September 2020 - meeting notes
2 September 2020 Programme Review for July 2020 - meeting notes
22 July 2020 Programme Review for June 2020 - meeting notes
15 June 2020 Programme Review for May 2020 - meeting notes
14 May 2020 Programme Review for April 2020 - meeting notes
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No

Programme Info

Documentation

Not available.