Report for July 2021

Report Date
July 2021

Report by Muriel Mewissen for Fraser Muir (Portfolio Owner)

Section One: Programme Commentary, RAG and Resources Update

During July, the long standing HSS015 School of Economics Job Study project was delivered and closed. The Closure Report is available to view. This means that six projects were completed during session 2020/21:

  1. HSS015 School of Economics Job Study
  2. HSS027 Hope Park Counselling Centre System Implementation
  3. HSS030 Student Voice Platforms Pilot
  4. HSS031 WAMS Business Embedding
  5. HSS033 Centre for Open Learning - Business Process and Systems Review
  6. HSS035 Centre for Open Learning - Migration of CLASS to the cloud

Another project, HSS037 Replacement of ECA Mini Portfolios - Business Analysis, has been delivered and expect to close in August.

We end this session with two ongoing projects. HSS032 Xerte Pilot - authorisation and business case has been unsuspended to restart in session 2021/22. The budget is fully balanced and recorded in 2020/21 - end of year effort used checks and final budget.

The status of the programme is set to GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Programme RAG Overview & Forward Look - July 2021

 

Programme Resource to end of July 2021

 

Section Two: Projects Not Started

Project Info Core Funding Budget Allocation

Proposed area for projects this session:

  • None

CAHSS had a budget of 150 ring fenced days for 20/21. The following allocations have been made:

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

HSS015

School of Economics Job Study

 

Milestones

 

RAG Status

Closed

Report by Andy Stewart for July 2021

Achievements in the Last Period

  • Data access issue has been resolved and the researcher can access the data 
  • Project closure report has been approved and the project closed on 30 July 2021. The Closure Report is available to view.

Issues

  • None

Next Steps

  • Having closed the project, there is still the requirement to 
    • Switch-off the API as data no longer being supplied dynamically - Meeting arranged for 03/08/21
    • Confirm on-going data storage arrangements with Production  - Meeting arranged for  05/08/21 

HSS032

Xerte Pilot - authorisation and business case

 

Milestones

Target Date Title
16-Aug-2021 Project suspension ends
 
RAG Status 

SUSPENDED

Report by Muriel Mewissen for July 2021

Achievements in last period

  •  Project was unsuspend on 30 July ready to restart with the new session 21/22.

Next Steps

  • convene team and plan upgrade to v3.9

 

HSS037

Replacement of ECA Mini Portfolios - Business Analysis

 

Milestones

Target Date Title
24-  Aug-2021 Options appraisal, including costs and impact and recommendation
27-Aug-2021 Project Close
 
RAG Status

GREEN

Report by Sophie Izard for July 2021

Achievements in the Last Period

  • Options appraisal report signed off by RASG, Project Sponsor, Programme Manager, Programme Owner

Issues

  • The Programme Owner, Portfolio Owner and Budget Holder Fraser Muir wanted feedback on the final report from a specific stakeholder in particular. As she was on holiday by that point the project was extended to allow that feedback to be gathered and any follow on actions completed. This change went to WIS on 30th July.

Next Steps

  • Get final feedback on options appraisal to complete the deliver milestone sign off
  • Close the project

 

Section Four: Closed Projects

Project Info Project Manager's Commentary

HSS015 School of Economics Job Study

This project was started in July 2016 and was closed on the 30 July 2021. The Closure Report is available to view.

HSS031 WAMS Business Embedding

This project was started in September 2019 and was closed on the 21 May 2021. The closure report is available to view.
HSS033 Centre for Open Learning - Business Process and Systems Review This project was started in February 2020 and was closed on the 26 February 2021. The closure report is available to view.
HSS035 Centre for Open Learning - Migration of CLASS to the cloud This project was started in April 2020 and was closed on the 5 February 2021. The closure report is available to view.
HSS027 Hope Park Counselling Centre System Implementation This project was started in August 2018 and was closed on the 6 November 2020. The closure report is available to view.

HSS030 Student Voice Platforms Pilot

This project was started in June 2019 and was closed on the 14 August 2020. The closure report is available to view.

 

Section Five: Programme Risk Register

Risk RAG Comments
Risk 10: Disruption from the current Novel coronavirus (Covid-19) outbreak GREEN

Since 18 March 2020, all staff, as well business partners, moved to working from home during the coronavirus pandemic and UK lockdown which followed on 24 March 2020.

Lockdown restrictions are easing further in Scotland with Edinburgh currently under level 0 of lockdown, with an expectation of removing all remaining restrictions on 9 August 2021.

 

Section Six: Programme Meeting Minutes

Date Comments
27 July 2021 Programme Review for June 2021
15 June 2021 Programme Review for May 2021
24 May 2021 Programme Review for April 2021
14 April 2021 Programme Review for March 2021
11 March 2021 Programme Review for February 2021
10 February 2021 Programme Review for January 2021
25 January 2021 Programme Review for November & December 2020
11 November 2020 Programme Review for October 2020 - meeting notes 
14 October 2020 Programme Review for August & September 2020 - meeting notes
2 September 2020 Programme Review for July 2020 - meeting notes
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No

Documentation

Not available.