Report for September 2019

Report Date
September 2019
Report compiled by Muriel Mewissen (IS Apps Programme Manager) for Jim McGeorge (USG), Kate Brook (D&A), Jenny Shaw (D&A), Gillian Simmons (SRA), Jim Galbraith (GaSP) and other interested business area owners.

Section One: Programme Commentary, RAG and Resources Update


During September, good progress was made with USG014 Development and Alumni CRM Procurement with finalisation of the requirementes expected next  month. Both USG012 ThankQ Infrastructure Upgrade and USG013 Clearing 2019 are now in the closure phase.

All projects are reporting a GREEN RAG status. The overall USG Other Programme status is GREEN.

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.


Forward Look - September 2019


Resources to end September 2019

The budget for session 2019/20 is currently 285 days:

  • 160 days for USG portfolio projects
  • 90 days for the USG portfolio management
  • 35 days of Core funded contingency


Section Two: Projects Not Started

Project Info Programme Manager's Commentary
AP90-038 Clearing 2019 To be started in March 2020.


Section Three: Projects in Progress


Project Info

Project Managers Commentary

USG012 ThankQ Infrastructure Upgrade


Category: Discretionary


Closure 23-Sep-2019
RAG Status


Report by Chris Konczak for September 2019

Achievements in Last Period

  • Closure report written, distributed to Production Management and Programme Manager. Being reviewed and to be distributed to IS and the business for final sign off


  • Closure currently 1 week behind scheduled milestone. Deployment and DSOR milestones need confirmation from business that they have been signed off.

Next Steps​

  • Closure agreed

USG013 Clearing 2019


Category: Compliance


Target Date Title
13-Sep-2019 Closure
RAG Status


Report by Victoria Weinsberg for September 2019

Achievements this period

  • Closing Report was drafted and discussed with Programme Manager and ITI
  • Clarification of Closing Report finalised with ITI


  • Change of Closing Milestone to 11th October 2019 (was 13/09/2019) was submitted and approved by WIS on Friday,  20/09/2019

Next Steps

  • Closing Report to be finalised and signed off by SRA and Communications
  • Closing Project

USG014 Development and Alumni CRM Procurement


Category: Discretionary


Title Target Date
Requirements Specification 30-Sep-2019
ITT approval by Core Board 11-Oct-2019
Contract notice published 18-Oct-2019
ITT responses completed 15-Nov-2019
Evaluation completed 20-Dec-2019
Contract Award completed 31-Jan-2020
Delivery (Contract signed) 13-Mar-2020
Closure 27-Mar-2020
RAG Status


Report by Ben Armstrong for September 2019

Achievements this period

  • Scenarios for supplier evaluation demonstrations agreed by team, via a user story workshop

  • Contextual metrics document reviewed with draft text added

  • Updated procurement strategy in line with project team feedback

  • Clarifications provided on mandatory requirements


  • Requirements Specification milestone has passed, but expected to be completed in first week of October in time for ITT approval
  • Procurement strategy still to be signed off by Director of Procurement;  this will be resolved early in October, in advance of the Invitation to Tender (ITT)
  • Discussion in progress to agree how to incorporate the requirement for 'encryption at rest' - clarification being sought from Information Security Team

Next Steps

  • Sign off procurement strategy
  • Finalise the mandatory requirements and contextual metrics to be put forward to bidders to demonstrate; alongside the evaluation process and weightings.
  • Complete requirements specification and ITT documentation for tender; ready for approval by the Core Systems Programme Board


Section Four: Closed or Withdrawn Projects

No projects have been closed this session as yet.


Programme Status
RAG Status
Has formal escalation taken place?


Not available.