Report for October 2019

Report Date
October 2019
Report compiled by Muriel Mewissen (IS Apps Programme Manager) for Jim McGeorge (USG), Kate Brook (D&A), Jenny Shaw (D&A), Gillian Simmons (SRA), Jim Galbraith (GaSP) and other interested business area owners.

Section One: Programme Commentary, RAG and Resources Update


During October, one project was successfully closed - USG013 Clearing 2019. In USG014 Development and Alumni CRM Procurement , the procurement is progressing well with the tender going live on Public Contracts Scotland site. Closure report is being reviewed with a slight delay due to availablibility in USG012 ThankQ Infrastructure Upgrade.

The overall USG Other Programme status is GREEN.

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.


Forward Look - October 2019


Resources to end October 2019

The budget for session 2019/20 is currently 285 days:

  • 160 days for USG portfolio projects
  • 90 days for the USG portfolio management
  • 35 days of Core funded contingency


Section Two: Projects Not Started

Project Info Programme Manager's Commentary
AP90-038 Clearing 2019 To be started in March 2020.


Section Three: Projects in Progress

Project Info

Project Managers Commentary

USG012 ThankQ Infrastructure Upgrade


Category: Discretionary


Closure 23-Sep-2019
RAG Status


Report by Chris Konczak for October 2019

Achievements in Last Period

  • Closure report written, distributed to Production Management and Programme Manager. Being reviewed and to be distributed to IS and the business for final sign off


  • Closure behind scheduled milestone.
  • Deployment and DSOR milestones need confirmation from business that they have been signed off.

Next Steps​

  • Confirm milestone signoffs with production and business
  • Update closure milestone
  • Distribute closure report to business for sign off
  • Closure agreed

USG013 Clearing 2019


Category: Compliance



RAG Status


Report by Victoria Weinsberg for October 2019

Achievements in Last Period

  • The project was formally closed on the 25 october 2019. The Closure Report is now available.

Next Steps​

  • None - project is closed.

USG014 Development and Alumni CRM Procurement


Category: Discretionary


Title Target Date
ITT responses completed 15-Nov-2019
Evaluation completed 20-Dec-2019
Contract Award completed 31-Jan-2020
Delivery (Contract signed) 13-Mar-2020
Closure 27-Mar-2020
RAG Status


Report by Ben Armstrong for October 2019

Achievements this period

  • Clarified encryption at rest mandatory requirement and confirmed market can provide this
  • Signed off procurement strategy
  • Finalised the mandatory requirements and contextual metrics to be put forward to bidders to demonstrate; alongside the evaluation process and weightings.
  • Completed requirements specification and ITT documentation for tender
  • ITT documentation approved by Core Systems Programme Board
  • Published tender on Public Contracts Scotland


  • Procurement Manager set to go on maternity leave; handover has been arranged with new Procurement Manager

Next Steps

  • Provide overview and training to evaluators on AWARD system
  • Answer claifications where they arise from suppliers
  • Confirm which D&A staff will evaluate which sections; AWARD system accesses to be set up


Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

USG013 Clearing 2019

This project was started in March 2019 and was closed on the 25 October 2019. The Closure Report is available to view.
Programme Status
RAG Status
Has formal escalation taken place?


Not available.