Report for November 2019

Report Date
November 2019
Report compiled by Muriel Mewissen (IS Apps Programme Manager) for Jim McGeorge (USG), Kate Brook (D&A), Jenny Shaw (D&A), Gillian Simmons (SRA), Jim Galbraith (GaSP) and other interested business area owners.

Section One: Programme Commentary, RAG and Resources Update


During November, work continue in the only active project, USG014 Development and Alumni CRM Procurement, the tender is live and closing on the 2nd December. Preparation for the evalution is ongoing.

The overall USG Other Programme status is GREEN.

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.


Forward Look - November 2019


Resources to end November 2019

The budget for session 2019/20 is currently 285 days:

  • 160 days for USG portfolio projects
  • 90 days for the USG portfolio management
  • 35 days of Core funded contingency


Section Two: Projects Not Started

Project Info Programme Manager's Commentary
AP90-038 Clearing 2019 To be started in March 2020.


Section Three: Projects in Progress

Project Info

Project Managers Commentary

USG012 ThankQ Infrastructure Upgrade


Category: Discretionary


Closure 23-Sep-2019
RAG Status


Report by Muriel Mewissen for November 2019

Achievements in Last Period

  • Closure report drafted and gathering internal feedback


  • Lack of availability from Programme Manager to complete closure

Next Steps​

  • Distribute closure report to business for sign off
  • Closure agreed

USG014 Development and Alumni CRM Procurement


Category: Discretionary


Title Target Date
Evaluation completed 20-Dec-2019
Contract Award completed 31-Jan-2020
Delivery (Contract signed) 13-Mar-2020
Closure 27-Mar-2020
RAG Status


Report by Ben Armstrong for November 2019

Achievements this period

  • Provided overview and training to evaluators on AWARD system
  • Answered claifications arising from suppliers
  • Confirmed evaluator names and responsibilities, with AWARD system accesses set up


  • Project Manager set to go on parental leave; cover has been arranged and a handover completed with Sue Woodger
  • There is a challenging deadline for evaluation, with a risk that the deadline isn't achievable if many bids are received; a decision will be made at the point bids are received (2nd Dec)
  • Evaluator of accessibility section is available for one day for evaluation; and she no longer has a deputy she could delegate to; see abvove issue regarding deadlines

Next Steps

  • Evaluation of bids - ESPD, mandatory requirements and question sets
  • Consensus meetings to be held in mid December, with confirmation to be provided to suppliers who have passed the mandatory requirements and will be taken through to the second stage of evaluation (scenario demos) in January


Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
USG013 Clearing 2019 This project was started in March 2019 and was closed on the 25 October 2019. The Closure Report is available to view.


Programme Status
RAG Status
Has formal escalation taken place?


Not available.