Report for December 2019

Report Date
December 2019

Report compiled by Muriel Mewissen (IS Apps Programme Manager) for Jim McGeorge (USG), Kate Brook (D&A), Jenny Shaw (D&A), Gillian Simmons (SRA), Jim Galbraith (GaSP) and other interested business area owners.

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During December, five bids were received as part of the USG014 Development and Alumni CRM Procurement.  However, the evaluation of the bids was cut short as no supplier met the mandatory criteria. A new procurement route needs to be identified by procurement and agreed with the stakeholders. This is causing delays and poses a risk that a new application may not be procured and deployed in the required timeline. 

As a result, the overall USG Other Programme status is AMBER.

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.

 

Forward Look - December 2019

 

Resources to end December 2019

The budget for session 2019/20 increased from 285 days to 318 days following transfer of contingency to TTU and from HRS, see PRICCL 119.

 

Section Two: Projects Not Started

Project Info Programme Manager's Commentary
AP90-038 Clearing 2019 To be started in March 2020.

 

Section Three: Projects in Progress

Project Info

Project Managers Commentary

USG012 ThankQ Infrastructure Upgrade

 

Category: Discretionary

Milestones

Title Target Date
Closure 23-Sep-2019

 

RAG Status

AMBER

Report by Muriel Mewissen for December 2019

Achievements in Last Period

  • No progress.

Issues

  • Lack of availability from Programme Manager to complete closure. Closure report drafted and gathering internal feedback

Next Steps​

  • Distribute closure report to business for sign off
  • Closure agreed

USG014 Development and Alumni CRM Procurement

 

Category: Discretionary

Milestones

Title Target Date
Evaluation completed 20-Dec-2019
Contract Award completed 31-Jan-2020
Delivery (Contract signed) 13-Mar-2020
Closure 27-Mar-2020
RAG Status

RED

Report by Sue Woodger for December 2019

Achievements this period

  • Evaluation of bids - mandatory requirements evaluation conducted

Issues

  • Unfortunately none of the suppliers successfully passed the mandatory question exercise
  • Consensus meetings therefore cancelled
  • With no suppliers left the team asked Procurement for advice. There is the possibility of the NCA (non-compliance action) route where we cancel the procurement but this has strict rules and need to justify.
  • In the meantime project is on hold and that further action is subject to senior management's decision (escalated to  Gavin McLachlan)

See notes of meeting 5 December and piccl 10

Next Steps

  • Has been escalated to Gavin McLachlan and the team await his advice before moving forward

RAG

No supplier passed the mandatory question sets therefore we have no suppliers to take into the next round of evaluation. Impact: Procurement has been put on hold until we can find a way forward. Plan: Has been escalated to Gavin McLachlan on how to take forward

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
USG013 Clearing 2019 This project was started in March 2019 and was closed on the 25 October 2019. The Closure Report is available to view.
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
Yes
Escalated to
Procurement, ISG CIO, Portfolio Owner
RAG Commentary
The evaluation of bids in USG014 Development and Alumni CRM Procurement has had to be put on hold as no supplier met the mandatory criteria. A new procurement route needs to be identified by procurement and agreed with the business. This is create a risk that a new application may not be procured in the required timeline. This will impact the delivery of this programme.

Documentation

Not available.