Report for February 2020

Report Date
February 2020
Report compiled by Muriel Mewissen (IS Apps Programme Manager) for Jim McGeorge (USG), Kate Brook (D&A), Jenny Shaw (D&A), Gillian Simmons (SRA), Jim Galbraith (GaSP) and other interested business area owners.
 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During February, one project was formally closed, USG012 ThankQ Infrastructure Upgrade.

Progess was made with USG014 Development and Alumni CRM Procurement where further clarifications were received on the bids which will allow procurement to review and advise on a way forward. The risk remains that a new application may not be procured and deployed in the required timeline. 

As a result, the overall USG Other Programme status is AMBER.

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.

 

Forward Look - February 2020

 

Resources to end February 2020

The budget for session 2019/20 decreased from 318 days to 308 days following transfer of contingency to TTU, see PRICCL 121.

 

Section Two: Projects Not Started

Project Info Programme Manager's Commentary
AP90-038 Clearing 2019 To be started in March 2020.

 

Section Three: Projects in Progress

Project Info

Project Managers Commentary

USG012 ThankQ Infrastructure Upgrade

 

Category: Discretionary

Milestones

Title Target Date
Closure 21-Feb-2020

 

RAG Status

CLOSED

Report by Muriel Mewissen for February 2020

Achievements this period

  • Agreement for project to close. The Closure Report is now available.

 

Next Steps

  • None. Project Closed.

USG014

Development and Alumni CRM Procurement

 

Category: Discretionary

Milestones (under review)

Title Target Date

Evaluation and consensus on written responses completed

TBC

Supplier demos completed

TBC

Evaluation and consensus on supplier demos completed

TBC

Contract Award completed

TBC

Contract negotiation completed

TBC

Delivery (Contract signed)

TBC

Closure

TBC

 

RAG Status

RED

Report by Ben Armstrong for February 2020

Achievements this period

  • Clarifications sent to bidders, and responses received and evaluated
  • Procurement started to draft a summary of the responses and evaluation commentary/evidence

Issues

  • Delay to procurement timescale - evaluation stage.  This follows the initial issue encountered at bid stage with clarifications needing to be sent out regarding the responses received for the mandatory requirements, and the options paper being submitted to senior stakeholders.  The clarifications have now been received and a decision will be made shortly so that the outcome of this stage can be communicated to bidders
  • As a result, the Time RAG has been shown as RED this month

Next Steps

  • Review summary position and communicate outcomes to bidders

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
USG012 ThankQ Infrastructure Upgrade This project was started in August 2018 and was closed on 21 February 2020. The Closure Report is available to view.
USG013 Clearing 2019 This project was started in March 2019 and was closed on the 25 October 2019. The Closure Report is available to view.
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
Yes
Escalated to
Procurement, ISG CIO, Portfolio Owner
RAG Commentary
The procurement evaluation has not completed after bids failed on the mandatory requirements and clarifications were needed. The summary report from Procurement is due shortly and from there, the project will have a clear path forward and new milestones can be agreed. There is a risk that a new application may not be procured in the required timeline and impact the delivery of this programme.

Documentation

Not available.