Report for December 2022

Report Date
December 2022

Report compiled by Karen Stirling, RIS Programme Manager for Dominic Tate (Programme Owner), Adam Wadee, Nik Hussin, Lorna Thomson, Libby McCue, Susan Cooper, Clare Whittaker, Jen Hazelton 

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section One: Programme Commentary, RAG and Resources Update

 

The Programme Commentary

Overall progress within the Programme is as follows:

  • RIS023 - Reporting Server Replacement - due to resourcing constraints, the project will be suspended until 2023.
  • RIS024 - Worktribe Upgrades v2022.7 and v2023.1 - Live environment upgraded to v2022.7 
  • RIS025 - Pure Upgrades v5.25 to v5.27 - Development environment has been upgraded to next version and test scheduled for 10th January
  • RIS029 Information Governance - Systems and Integration - Project brief approved and business analysis underway

A meeting held to discuss Worktribe P&M integration in relation to Part 3 - Supplements on 9th November. Feedback on business risks and resource impacts to be provided to programme manager to allow infromation to be gathered and forwarded to Jen Milne to discuss this work to be brought into the RIS Programme to be managed through to delivery. Lorna Thomson, ERO has agreed to fund development work - Dominic Tate requested to chase update from business teams to allow proposal to be issued for review and a decision to be requested.

A meeting has been scheduled for 10th January to discuss what work requires to be initiated to prep for Pure move to the Cloud and similar meeting for PGR Students on Portal 18th January.

 

Overall Programme RAG: GREEN

 

Forward Look and RAG

Resource Position

 

Section Two: Projects Not Started for 22/23

Project Info Project Manager's Commentary
RIS028 Replacement for Legacy Contracts Project being initiated in January 2023
RIS0XX Reinstatement of nightly Worktribe HR feed Sponsor Funded project being considered proposal being drafted awaiting confirmation of funding - Expected start date was December 2022 - requires confirmation of funding
RIS0XX PureINT move to xml integrations Sponsor Funded project being considered proposal being drafted awaiting confirmation of funding - Expected start mid Feb-2023 (related to Pure move to the Cloud)
RIS0XX Pure to the Cloud Implementation Sponsor Funded project being considered proposal being drafted awaiting confirmation of funding - Expected start date mid-January 2023
RIS0XX Worktribe to Pure Feed Sponsor Funded project being considered proposal being drafted
RIS0XX PGR Students to Portal Sponsor Funded project being considered proposal being drafted

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

RIS023 Reporting Server Replacement

Compliance / Core Funded           

Milestones: 

 

Milestone

Due Date

Project restart      03-Mar-2023

 

RAG Status BLUE (Suspended)

 

 

Report by Adam Wadee for Jul 2022

A request to suspend this project has been approved by key stakeholders.

The project has not yet reached end of planning stage. The initial plan had been for this project to deliver by end of April 2022. However, resource constraints and agreeing the scope and method of upgrade has delayed progression of this project.

EOL for the servers is October 2023.

It has been indicated that, due to extended leave, key business resource is unavailable from 01 October 2022 until 31 March 2023. Additionally, both the Project Manager and Programme Manager have been allocated to People & Money related projects which has minimised availability to progress this project.

It is recommended that this project is suspended until February/March 2023 when re-planning will be undertaken to secure the required resource and to progress this project.

 

RIS024 Worktribe Upgrades v2022.7 and v2023.1

Compliance / Core Funded

Milestones 

v2023.1 DEV Upgrade 01-Feb-2023
Testing (UAT) on DEV complete 17-Feb-2023
Delivery v2023.1 TEST and LIVE upgrade    23-Mar-2023
Deployment Sign off Review 07-Apr-2023
Project Closure 20-Apr-2023

RAG Status: GREEN

 

 

Report by Chris Konczak for December 2022

Achievements in last period

  • Deployment to LIVE (v2022.7) completed and signed off on 07/12/2022

Issues

  • Project suspension which was scheduled to begin on 16/12/2022 was refused at Apps Review. Comment from Apps Review:
    • "Apps Review members feel that putting the project under suspension in unnecessary. The suspension is only for a short period of time and part of it is during university shut down"

Next Steps

  • Next release from Worktribe (v2023.1) is scheduled for 20/01/2023. Project work will commence from this point. 
  • DEV upgrade of v2023.1 scheduled for beginning of February
 

The project status is GREEN

 

RIS025 Pure Upgrades v5.25 to v5.27

Compliance / Core Funded

Milestones 

Upgrade Test to v5.25.2 11-Jan-2023
Upgrade Live to v5.25.2 01-Feb-2023
Upgrade P&M Configuration to v5.25.2    03-Feb-2023
Upgrade Development to v5.26.2 07-Apr-2023
Upgrade Test to v5.26.2 28-Apr-2023
Upgrade Live to v5.26.2 24-May-2023
Upgrade P&M Configuration to v5.26.2 30-May-2023

RAG Status: GREEN

Report by Chris Konczak for December 2022

Achievements in last period

  • DEV upgrade to v5.25.2 completed successfully on 06/12/2022
  • Security risk identified with Tomcat has been resolved with the upgrade, meaning no Tomcat upgrade was required
  • A review had been carried out on support that Elsevier will be dropping for the following in the later part of 2023 (dates to be confirmed):
    • All authentication mechanisms except SAML2 (This will not affect the University)
    • Windows and UNIX operating systems dropped, Linux will be supported (This will not affect the University)
    • Oracle and SQL (This will affect the University)
  • A project meeting is scheduled in January 2023 to discuss initiating a new project to move Pure to the Cloud with will resolve the support issues

Issues

  • None

Next Steps

  • TEST upgrade to v5.25.2 on 11/01/2023
  • LIVE upgrade to v5.25.2 scheduled for 01/02/2023

 

 

The project status is GREEN

 

RIS029 Information Governance - Systems and Integrations

Compliance / Core Funded

Milestones

Analysis of current processes for data capture, data fields and solution agreed         

31-Jan-2023

Process and help documentation identified and updated

28-Feb-2023

Build of technical improvements of Pure data capture in VRS

15-Mar-2023
Build of technical solutions for Pure feeds 30-Mar-2023
Build of technical solutions for Worktribe 30-Mar-2023
Integration Testing 14-Apr-2023
UAT completion 05-May-2023
Delivery complete 17-May-2023
Deployment Review Sign off 24-May-2023
Closure 31-May-2023

   

RAG Status: 

GREEN

 

Report by Karen Stirling for December 2022

Achievements in Last Period
  • Project brief and planning approved
  • Business Analysis underway
  • JIRA set up to capture requirements
  • Decision by RIS Governance confirmed that Supervisory data to be kept therefore de-scoped from project
Issues
  • None
Next Steps
  • Regular project meetings
  • Completion of Business Analysis
  • Review Archive information provided by Worktribe

 

The project status is GREEN

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

  RIS022 Pure Upgrades v5.22 to v5.24 

Report completed by Chris Konczak

Closure Milestone 13/10/2022

 

 

 

 

 

Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No