Report for January 2014

Report Date
January 2014

Report compiled by Jamie Thin (IS Apps Programme Manager) for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), John Cavani (C&M) , Ronnie Millar (Counselling) , Sheila Williams (Student Disability Service), Susan Graham (Records Management) (and other business area owners)

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

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Section One: Programme Commentary, RAG and Resources Update

 

The Student services programme has 8 projects in progress.

3 new projects have just started during the month :

STU238 - Reasonable Adjustments / Radium Enhancements

STU239 - PUBS database Migration to new DB tier

STU240 - CARS database Migration to new DB tier

 

 

 

 

Section Two: Projects Not Started

 

 

Project InfoProgramme Manager's Commentary
None - all 13-14 planned projects now started

 

 

Section Three: Projects in Progress

 

 

Project Info

Project Managers Commentary
  

STU233 Open Days and Tours Migration

 

 

Category: Sponsor Funded

Milestones

31-Jan-2014Close

 

RAG Status

 AMBER

 

 Report by Franck Bergeret for January 2013

 

Achievements in last period

  • n/a

Issues

Next Steps

  • Agree more funding  and schedule work: new milestones will be set up

 

STU234 -

Upgrade SAGE to CF9

 

Category: Core

Milestones

tbcSystem Deployment sign-off
tbcProject Closure

RAG Status

AMBER

Report by David Watters for January 2014

 

Achievements in Last Period

  • One more issue reported by Careers staff addressed and solution applied to TEST

Issues

  • Problems reported adding new staff users to SAGE ADMIN
  • Testers in Careers reported problems with EASE TEST accounts

Next Steps

  • Outstanding milestones to be approved
  • Deployment milestone mid-February
  • Project closure to be prepared and submitted for approval

STU235 External Examiners Online Reporting System

Category: Core

Milestones

 

28-Feb-2014Foundations
15-Apr-2014End iteration 3 completed (mid build review)
17-Jun-2014End iteration 7 completed (end build)
01-Jul-2014Maintenance completed
29-Jul-2014Closure

 

RAG Status

GREEN

Report by Franck Bergeret for January 2013

Achievements in last period

  • Project Brief approved 
  • 1st Agile workshop held with project team (Foundation Phase)

Issues

  • Consultation meetings with Assessor User Group still outstanding. Only due end Feb 14 with a recommendation and decision to be made by the Senior Users and Project Sponsor mid March 14. This may impact the product backlog prioritisation. Risk has been increased

Next Steps

  • Complete Agile Workshops with core project team
  • Run consultation with Assessor user group
  • Build development/testing and live environments
  • Sign off Foundation Phase.

 

 

STU236 -

Student Disability Service database and web application enhancements

 

Category: Compliance

Milestones:

 

14-Feb-2014Phase 1: Signoff of Coldfusion Upgrade plan
14-Feb-2014Phase 1: Sign-off of SQL Database Upgrade plan
28-Feb-2014Phase 1: Deployment of SQL Database Upgrade
19-Feb-2014Phase 2: Sign-off of Business Analysis for enhancements
28-Feb-2014Phase 1: Deployment of CF9 Upgrade
28-Feb-2014Phase 2: Sign-off of System Design (based on Business Analysis)
30-Apr-2014Phase 2: Sign-off of Build Stage
14-May-2014Phase 2: Sign-off of User Acceptance Testing
20-May-2014Phase 2: Deployment milestone for enhancements
28-May-2014Phase 2: Sign-off Enhancements Implementation into LIVE
31-May-2014Closure

 

RAG Status

GREEN

Report by Sally Hayward for January 2014

 

  • Project brief approved by WIS
  • Investigation into the framework requirements complete
  • Resource has been allocated
  • Business Requirements Document ready for review

Issues

  • Some of the initial milestones have not been met due to resourcing over the holiday period. This should not impact the Enhancement delivery milestones.

Next Steps

  • Obtain Sign-off for Business Requirements Document
  • Complete work on Database upgrade and Coldfusion update to version 9

 

STU237 -

Essential Enhancements to Student Counselling Systems

Category: Compliance

Milestones:

28-Feb-2014Build Stage Sign-off
21-Mar-2014Acceptance testing sign-off
25-Mar-2014Deployment milestone
01-Apr-2014Deployment stage sign-off
11-Apr-2014Closure approved

 

RAG Status

GREEN

Report by David Watters for January 2014

Achievements in Last Period

  • Systems Analysis completed & signed off
  • Work started on Build stage

Issues

  • None

Next Period

  • Build stage expected to be completed

STU238 RADIUM Enhancements (incl Reasonable Adjustments)

Category: Compliance

 

Milestones:

 

Target datePrevious dateTitle  
07-Mar-201407-Mar-2014Planning sign-off
11-Apr-201411-Apr-2014Business Analysis sign-off
06-Jun-201406-Jun-2014Build stage sign-off
20-Jun-201420-Jun-2014acceptance sign-off
11-Jul-201411-Jul-2014Deployment sign-off
17-Jul-201417-Jul-2014Delivery sign-off
25-Jul-201425-Jul-2014Project closure

 

 

RAG statuses
Overall: 
GREEN

 

Report by Sabrina Niziolek for January 2014

Achievements in Last Period

  • Project Approved by WIS on 31.01.2014

Issues

  • None

Next Period

  • Planning stage to be completed
  • Project Brief to be submitted to WIS

STU239 - PUBS Database Migration

Category: Compliance

 

 Milestones

 

07-Feb-2014Planning sign-off
27-Feb-2014Build stage sign-off
14-Mar-2014Acceptance sign-off
20-Mar-2014Deployment Milestone
28-Mar-2014Delivery sign-off
04-Apr-2014Project Closure

 

 RAG Status

GREEN

 

 

Report by Sabrina Niziolek for January 2014

 

 

 

Achievements in Last Period

  • Project brief prepared ahead of submission to WIS

Issues

  • None

Next Period

  • Planning stage completed
  • Project ToR to be submitted to WIS
  • Build stage to commence with preparation of DEV environment

 

STU240 - CARS Database Migration

 

Category : Compliance

 

Milestones:

07-Feb-2014Planning sign-off
27-Feb-2014Build stage sign-off
14-Mar-2014Acceptance sign-off
20-Mar-2014Deployment milestone
28-Mar-2014Delivery sign-off
04-Apr-2014Project closure

RAG Status:

GREEN

 

Report by David Watters for January 2014

 

Achievements in Last Period

  • Project brief prepared ahead of submission to WIS

Issues

  • None

Next Period

  • Planning stage completed
  • Project ToR to be submitted to WIS
  • Build stage to commence with preparation of DEV environment

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary