Report for February 2014

Report Date
February 2014

Report compiled by Jamie Thin (IS Apps Programme Manager) for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), John Cavani (C&M) , Ronnie Millar (Counselling) , Sheila Williams (Student Disability Service), Susan Graham (Records Management) (and other business area owners)

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

***

 

Section One: Programme Commentary, RAG and Resources Update

 

 

 

 

 

 

Section Two: Projects Not Started

 

 

Project InfoProgramme Manager's Commentary
None - all 13-14 planned projects now started

 

 

Section Three: Projects in Progress

 

 

Project Info

Project Managers Commentary

STU233 Open Days and Tours Migration

 

 

Category: Sponsor Funded

Milestones

27-Mar-2014Post Live fix
24-Apr-2014Close
 

 

RAG Status

GREEN

 

 Report by Franck Bergeret for February 2014

 

Achievements in last period

  • Funding agreed for post live fixes
  • Post Live fixes built as per issue raised. Ready for deployment to Test

Issues

  • n/a

Next Steps

  • Test post live fixes and close

 

STU234 -

Upgrade SAGE to CF9

 

Category: Core

Milestones

 

18-Mar-2014System Deployment sign-off
28-Mar-2014Project Closure

 

RAG Status

GREEN

Report by David Watters for February 2014

 

Achievements in Last Period

  • Issue reported by Careers staff (wrt student helpers) addressed
  • Revised milestones prepared

Issues

  • Staff in Careers reported problems with student helper accounts

Next Steps

  • Fix for student helpers to be tested
  • Deployment sign-off arranged for mid-March
  • Project closure to be prepared and submitted for approval

STU235 External Examiners Online Reporting System

Category: Core

Milestones

 

28-Feb-2014Foundations
15-Apr-2014End iteration 3 completed (mid build review)
17-Jun-2014End iteration 7 completed (end build)
01-Jul-2014Maintenance completed
29-Jul-2014Closure

 

RAG Status

GREEN

Report by Franck Bergeret for February 2014

Achievements in last period

  • Completed Agile Workshops with core project team
  • Ran final consultation with Assessor User Group
  • Dev, Beta and Test environments built
  • Product backlog prioritised

Issues

  • Consultation meetings with Assessor User Group finally took place end Feb 14. The final recommendation and decision will be made by the Senior Users and Project Sponsor mid March 14. This may impact the product backlog prioritisation.Risk has been increased

Next Steps

  • Build Live environment
  • Estimate product backlog's user stories
  • Sign off Foundation Phase.
  • Complete 1st two-week iteration

 

 

STU236 -

Student Disability Service database and web application enhancements

 

Category: Compliance

Milestones:

 

06-Dec-2013

Planning

17-Jan-2014

Phase 1: Sign-off Recommendation into Framework Changes

19-Feb-2014

Phase 2: Sign-off of Business Analysis for enhancements

07-Mar-2014

Re-estimation

28-Feb-2014

Phase 2: Sign-off of System Design (based on Business Analysis)

28-Feb-2014

Phase 1: Deployment of SQL Database Upgrade

28-Feb-2014

Phase 1: Deployment of CF9 Upgrade

30-Apr-2014

Phase 2: Sign-off of Build Stage

14-May-2014

Phase 2: Sign-off of User Acceptance Testing

20-May-2014

Phase 2: Deployment milestone for enhancements

28-May-2014

Phase 2: Sign-off Enhancements Implementation into LIVE

31-May-2014

Closure

 

RAG Status

 AMBER

Report by Sally Hayward for February 2014

 

 

Achievements in Last Period

  1. Business Requirements document has been approved
  2. Systems Design has been started
  3. SQL and ColdFusion have been upgraded in DEV

Issues

  1. There have been a number of issues uncovered as part of peer testing for phase 1 which has resulted in a delay to the build being signed off
  2. There have been a number of milestone changes also currently the timeline for the entire project remains unaffected
  3. The pre-existing issues which have been uncovered have the potential to impact on the number of enhancements the project can deliver

 

Next Steps

  1. Provide a re-estimate following resolution of the remaining issues
  2. Resolve the pre-existing issues and agree acceptance with the business
  3. Complete the Systems Design Documentand obtain sign-off
  4. Start the build of Phase 2 in DEV
  5. Complete work on Database upgrade and Coldfusion update to version 9

 

Amber Status

Due to the current issues regarding the upgrade of the database and associated application there is a risk to the completion of the enhancements that that disability have requested. Although the project team is optimistic that a large number of the requested changes will be implemented, there will be a risk to the original project scope until the environment and application are upgraded.

 

STU237 -

Essential Enhancements to Student Counselling Systems

Category: Compliance

Milestones:

21-Mar-2014Acceptance testing sign-off
25-Mar-2014Deployment milestone
01-Apr-2014Deployment stage sign-off
11-Apr-2014Closure approved

 

RAG Status

GREEN

Report by David Watters for February 2014

Achievements in Last Period

  • Build stage completed
  • Build review signed off
  • Meetings with SCS staff to modify BI reports

Issues

  • None

Next Period

  • Acceptance stage to commence
  • UAT to take place

STU238 RADIUM Enhancements (incl Reasonable Adjustments)

Category: Compliance

 

 Milestones:

 

  
21 -Mar-201407-Mar-2014Planning sign-off
02 - May-201411-Apr-2014Business Analysis sign-off
06-Jun-201406-Jun-2014Build stage sign-off
20-Jun-201420-Jun-2014acceptance sign-off
11-Jul-201411-Jul-2014Deployment sign-off
17-Jul-201417-Jul-2014Delivery sign-off
25-Jul-201425-Jul-2014Project closure

 

RAG Status

GREEN

 

Report by Sabrina Niziolek for February 2014

 

Achievements in Last Period

  • Planning stage in progress

Issues

  • Revised Planning Milestone 21/03 (was 07/03)

Next Period

  • Planning stage to be completed
  • Project Brief to be submitted to WIS

 

STU239 - PUBS Database Migration

Category: Compliance

  

 Milestones:

 

 

28-Mar-2014

28-Mar-2014

Build stage sign-off

 

11-Apr-2014

11-Apr-2014

Acceptance sign-off

 

17-Apr-2014

17-Apr-2014

Deployment Milestone

 

25-Apr-2014

25-Apr-2014

Delivery sign-off

 

02-May-2014

02-May-2014

Project Closure

 

 

 

RAG statuses
Overall: GREEN

 

Report by Sabrina Niziolek for February 2014

 

 

Achievements in Last Period

  • Project brief signed off and approved by WIS

Issues

  • There has been a delay in getting resources assigned to this project because of competing demands from higher priority projects, but they have now been assigned, with work on the Build stage starting in mid-March
  • Revised Milestones PICCL raised on 06 March

Next Period

  • Build stage to commence
  • Build stage to sign-off

STU240 - CARS Database Migration

 

Category : Compliance

 

Milestones:

28-Mar-2014Build stage sign-off
11-Apr-2014Acceptance sign-off
17-Apr-2014Deployment milestone
25-Apr-2014Delivery sign-off
02-May-2014Project closure

 

RAG Status:

GREEN

 

Report by David Watters for February 2014

 

Achievements in Last Period

  • None

Issues

  • Resources have not been available to start on project (see issue 2)
  • Milestones re-arranged

Next Period

  • Build stage to commence with preparation of DEV environment

 

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary