Report for March 2014

Report Date
March 2014

 

 

Report compiled by Jamie Thin (IS Apps Programme Manager) for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), John Cavani (C&M) , Ronnie Millar (Counselling) , Sheila Williams (Student Disability Service), Susan Graham (Records Management) (and other business area owners)

 

 

***

 

Section One: Programme Commentary, RAG and Resources Update

 

 

 

 

 

Section Two: Projects Not Started

 

 

Project InfoProgramme Manager's Commentary
None - all 13-14 planned projects now started

 

 

Section Three: Projects in Progress

 

 

Project Info

Project Managers Commentary

STU233 Open Days and Tours Migration

 

 

Category: Sponsor Funded

Milestones

27-Mar-2014Post Live fix
24-Apr-2014Close
 

 

RAG Status

 AMBER

 

 Report by Franck Bergeret for March 2014

 

Achievements in last period

  • post live fixes now in TEST for peer testing

Issues

  • Completion of peer testing delayed by Polopoly TEST being down

Next Steps

  • Deploy post live fixes , deploy and close

 

STU235 External Examiners Online Reporting System

Category: Core

Milestones

 

  
15-Apr-2014End iteration 3 completed (mid build review)
17-Jun-2014End iteration 7 completed
Aug-2014Maintenance completed
Sep-2014Closure

 

RAG Status

AMBER

Report by Franck Bergeret for March 2014

Achievements in last period

  • Completed Foundation iteration, and iterations 1 and 2

Issues

  • Now that Iteration 1 and 2 have been completed - the estimate to complete has been refined and raised to 287 days
  • The number of iterations to deliver a minimum viable system has increased to 10 iterations
  • Resource has been secured to deliver these extra iterations and funding issue is being resolved by agreeing transfer of days from college ring-fenced budgets (confirmed with HSS and MVM, awaiting response from SCE)
  • Risk has increased as there is now no contingency in time , and only 10% contingency for IS Apps effort

Next Steps

  • Complete iteration 3
  • Agree prioritisation of remaining work with the Project Board to ensure that the project board understand the impact of any further decisions re. scope, prioritisation and the schedule

 

 

STU236 -

Student Disability Service database and web application enhancements

 

Category: Compliance

Milestones:

 

06-Dec-2013

Planning

17-Jan-2014

Phase 1: Sign-off Recommendation into Framework Changes

19-Feb-2014

Phase 2: Sign-off of Business Analysis for enhancements

07-Mar-2014

Re-estimation

28-Feb-2014

Phase 2: Sign-off of System Design (based on Business Analysis)

28-Feb-2014

Phase 1: Deployment of SQL Database Upgrade

28-Feb-2014

Phase 1: Deployment of CF9 Upgrade

30-Apr-2014

Phase 2: Sign-off of Build Stage

14-May-2014

Phase 2: Sign-off of User Acceptance Testing

20-May-2014

Phase 2: Deployment milestone for enhancements

28-May-2014

Phase 2: Sign-off Enhancements Implementation into LIVE

31-May-2014

Closure

 

RAG Status

 AMBER

Report by Sally Hayward for March 2014

 

 

Achievements in Last Period

  1. Systems Design document has progressed.
  2. SQL and Coldfusion have been upgraded to TEST and the customer has been provided access to carry out testing.
  3. There has been a change in scope following the amalgamation of two projects for Disability based on the business needs. This is following on from the pre-existing issues identified during the previous reporting period which would have impacted on the number and scope of enhancements the project would have been able to deliver.

Issues

  1. There have been continuing technical issueswith the upgrade of SQL and Coldfusion. In the main these have been accepted as pre-existing issues by the customer with some time being spent by the project team resolve the remaining issues.
  2. There has been a security risk identified with the database which the project has expended effort aiding to resolve.
  3. There have been applications discovered in the business which were previously not noted with IS APPS and this has required additional effort from the project team to investigate.

 Next Steps

  1. The project is currently expanding it's scope and buget and the next step is obtaining sign-off from WIS for these changes (these have been submitted to WIS for the 11th of April 2014). This now includes changes to the Radium system as well as enhancements to Kelso.
  2. Complete the Systems Design Document and obtain sign-off
  3. Start the build of Phase 2 in DEV
  4. Obtain sign-off for the  Database upgrade and Coldfusion update so this can be progressed into LIVE

Amber Status

The amber status is due to project pending signoff from WIS for the scope and budget changes. As the Business have provided signoff and are aware of the changes, the project manager has not noted the project as RED. There is still a risk to the original project scope until the environment and application upgrades are completed.

 

STU237 -

Essential Enhancements to Student Counselling Systems

Category: Compliance

Milestones:

22-Apr-2014Acceptance testing sign-off
24-Apr-2014Deployment milestone
01-May-2014Deployment stage sign-off
09-May-2014Closure approved

RAG Status

GREEN

Report by David Watters for March 2014

Achievements in Last Period

  • UAT carried out with SCS staff
  • Issues reported back to Development Services

Issues

  • Small issues highlighted by user testing
  • Milestones revised because of resource availability to work on fixes

Next Period

  • Second round of UAT arranged
  • Acceptance stage to be completed
  • Changes to be deployed into LIVE

STU240 - CARS Database Migration

 

Category : Compliance

 

Milestones:

Project to be withdrawn

 

RAG Status:

GREEN

 

Report by David Watters for March 2014

 

Achievements in Last Period

  • Initial work carried out on creating new instance in DEV

Issues

  • Resources conflicted for higher priority project
  • Milestones re-arranged
  • Commencement of STU241 likely to lead to withdrawal of this project

Next Period

  • Withdrawal to be submitted for approval

 

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary

STU239 - PUBS Database Migration

Category: Compliance

 

Report by Sabrina Niziolek for March 2014

Project has been withdrawn. Withdrawal PICCL (Item 4)  has been approved by WIS on 24.03.2014

STU238 RADIUM Enhancements (incl Reasonable Adjustments)

Category: Compliance

 

Report by Sabrina Niziolek for March 2014

Project has been withdrawn. Withdrawal PICCL (Item 3) has been approved by WIS on 04.04.2014

STU234 Upgrade SAGE to CF9

Category : Compliance

Project has been completed. Completion report.