Report for April 2014

Report Date: April 2014

Report compiled by Jamie Thin (IS Apps Programme Manager) for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), Niall Bradley (C&M) , Ronnie Millar (Counselling) , Sheila Williams (Student Disability Service), Susan Graham (Records Management) (and other business area owners)

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Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Project Info	Programme Manager's Commentary
None - all 13-14 planned projects now started

Section Three: Projects in Progress

Project Info

Project Managers Commentary

STU233 Open Days and Tours Migration

Category: Sponsor Funded

Milestones

22-Apr-2014	Post Live fix
29-Apr-2014	Close

RAG Status

AMBER

Report by Franck Bergeret for April 2014

Achievements in last period

Fixed issue with Test Access: load balancer fixed. Final user testing can now progress

Issues

PG Open Day application has now been tested and signed off by users. Remaining outstanding test is one jira related to the Tours. Delay caused by unavailability of staff in SRA. No further dev work expected (it has been tested ok by Dev Services in Test). Last task is to deploy post live fixes.

Next Steps

Complete testing of Tours and close

STU235 External Examiners Online Reporting System

Category: Core

Milestones

14-May-2014	Release 2 completed (end iteration 5)
25-Jun-2014	Release 3 (end iteration 8)
30-Jul-2014	Release 4 (end iteration 10)
13-Aug-2014	Maintenance completed
20-Aug-2014	DSOR
12-Sep-2014	Closure

RAG Status

AMBER

Report by Franck Bergeret for April 2014

Achievements in last period

Iterations 1 & 2 demo to user reps
Completed iterations 3 and 4
Funding issue solved: further IS funding approved (https://www.projects.ed.ac.uk/project/stu235/issues/6)

Issues

Did not complete all user stories in the last 2 iterations. Looking to secure other IS Apps resources to complete Universe/Reporting task.
Product owner/BA is leaving end June, contingency being worked on risk raised

Next Steps

Review product back log relative estimates
Demo current build to pilot schools
Progress with build

STU236 - Student Disability Service database and web application enhancements

Category: Compliance

16-May-2014	Phase 2: Sign-off of System Design (based on Business Analysis) PPDR
16-May-2014	Phase 3 - Project Revision
22-May-2014	Phase 1: Deployment of SQL Database Upgrade and Cold Fusion Upgrade DSOR
12-Jun-2014	Phase 2: Sign-off of Build Stage PPBR
26-Jun-2014	Phase 2: Integration PPIR
10-Jul-2014	Phase 2: Sign-off of User Acceptance ASOR
17-Jul-2014	Phase 2: Deployment milestone for enhancements DSOR
31-Jul-2014	Closure

RAG Status

RED

Report by Sally Hayward for April 2014

Achievements in Last Period

Systems Design document has progressed.
SQL and Coldfusion have been upgraded to TEST and the customer has been provided access to carry out testing.
WIS have approved the expanded scope and budget to include the work from the Radium project.

Issues

There have been continuing technical issues with the upgrade of SQL and Coldfusion. These are ongoing and currently unidentified.
The Systems Description Document (Phase 2) has not been completed as the resource is being used to to resolve the deployment issues (Phase 1).

Next Steps

Submit an increase in budget to WIS to cover the deployment issues (this will be submitted 9th May)
Complete the Systems Design Document and obtain sign-off
Obtain sign-off for the Database upgrade and Coldfusion update so this can be progressed into LIVE
Start the build of Phase 2 in DEV

Red Status

The red status is due to the ongoing technical issues which have impacted on the remaining milestones

STU237 - Essential Enhancements to Student Counselling Systems

Category: Compliance

Milestones:

15-May-2014	Deployment milestone	Deliver
22-May-2014	Deployment stage sign-off	Deliver
30-May-2014	Closure approved	Close

RAG Status

AMBER

Report by David Watters for April 2014

Achievements in Last Period

Fixes completed by Development Services
Amendments tested and signed off by SCS staff
Acceptance of database & application changes signed off in IS Apps
Changes made to BOXI and promoted to TEST

Issues

Misunderstanding over extent of BOXI changes - universe changes to be tested before deployment
Problems for SCS staff getting into TEST BOXI
Milestones revised because of delays

Next Period

Revised milestones to be signed off by WIS
BOXI changes to be tested and signed off
Changes to be deployed into LIVE
Project closure to be prepared

The current status is AMBER because the revised milestones have not yet been approved by WIS

STU241 - New Careers System Options Evaluation

Category - Funded

Milestones:

09-May-2014	Planning Milestone	Plan
30-May-2014	Delivery Milestone	Deliver

RAG Status: GREEN

Report by David Watters for April 2014

Achievements in Last Period

Request for TR code & In Year project submitted to WIS

Issues

None

Next Period

Project brief to be submitted to WIS

Section Four: Closed or Withdrawn Projects

Project Info

Project Managers Commentary

STU239 - PUBS Database Migration

Category: Compliance

Report by Sabrina Niziolek for March 2014

Project has been withdrawn. Withdrawal PICCL (Item 4) has been approved by WIS on 24.03.2014

STU238 RADIUM Enhancements (incl Reasonable Adjustments)

Category: Compliance

Report by Sabrina Niziolek for March 2014

Project has been withdrawn. Withdrawal PICCL (Item 3) has been approved by WIS on 04.04.2014

STU234 Upgrade SAGE to CF9

Category : Compliance

Project has been completed. Completion report.

STU240 - CARS Database Migration

Category : Compliance

Project has been withdrawn. It is now planned that the legacy Careers databases - SAGE, CCTS and Vacancy database - will be decommissioned , when the replacement system CareerHub goes live. As long as CareersHub is implemented into Live by Jan 2015, then it won't be necessary to do any further compliance maintenance to the CARS databases.

This article was published on Oct 18, 2016

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Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects in Progress

Achievements in last period

Issues

Achievements in last period

Issues

Next Steps

STU236 - Student Disability Service database and web application enhancements

STU237 - Essential Enhancements to Student Counselling Systems

Achievements in Last Period

Issues

Next Period

STU241 - New Careers System Options Evaluation

Achievements in Last Period

Issues

Next Period

Section Four: Closed or Withdrawn Projects

STU239 - PUBS Database Migration

Project has been withdrawn. Withdrawal PICCL (Item 4) has been approved by WIS on 24.03.2014

STU238 RADIUM Enhancements (incl Reasonable Adjustments)

STU240 - CARS Database Migration

Category : Compliance

Programme Info

Documentation