Report for May 2014

Report Date
May 2014

Report compiled by Jamie Thin (IS Apps Programme Manager) for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), Niall Bradley (C&M) , Ronnie Millar (Counselling) , Sheila Williams (Student Disability Service), Susan Graham (Records Management) (and other business area owners)

 

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Section One: Programme Commentary, RAG and Resources Update

 

The Programme budget has increased through the year , as more funded work has been added to the programme of work.

The budget allocated to the projects for the Disability Service has been increased to tackle the challenges of upgrading and making enhancements to legacy applications Kelso and Radium  , which are now at the end of their 'shelf-life'.  A plan to replace these legacy applications will need to built into future the delivery schedule and funding bids for these services.

The most recent addition to the programme is the funded in-year effort to implement the CareerHub solution for the Careers Service.

STU241 delivered the initial evaluation and the costing of the full implementation, which will now be taken forward by new project STU242.

 

While funding has now been agreed with the Careers service, this snapshot report was prepared when the costs of the implementation were known (51 days) , and the budget hadn't yet been adjusted to show the matching funding now available.  This has contributed to the 56 day variation in estimate complete , compared to available budget.

This will come back into balance next month.

STU241 is shown as RED as it shows the full implementation costs of both STU241 and STU242, before STU242 has been authorised to start.

There is is also a likely resource conflict in the dev team , between the work to deliver the student feed for Careerhub (STU242) , and the dev work to complete the enhancements for the Disability Service (STU236). This has been escalated to the budget holders in SASG, to confirm relative priorities between these projects.

 

 

 

 

Section Two: Projects Not Started

 

 

Project InfoProgramme Manager's Commentary
None - all 13-14 planned projects now started

 

 

Section Three: Projects in Progress

 

 

Project Info

Project Managers Commentary

STU233 Open Days and Tours Migration

 

 

Category: Sponsor Funded

Milestones

n/a

RAG Status

CLOSED

 

 Report by Franck Bergeret for May 2014

 

Achievements in last period

  • Last fixes deployed to Live and Proejct closed

Issues

  • none

Next Steps

  • none

 

STU235 External Examiners Online Reporting System

Category: Compliance

Milestones

 

25-Jun-2014Release 3 (end iteration 8)
30-Jul-2014Release 4 (end iteration 10)
13-Aug-2014Maintenance completed
20-Aug-2014DSOR
12-Sep-2014Closure

 

RAG Status

GREEN

Report by Franck Bergeret for  May 2014

Achievements in last period

Issues

  • n/a

Next Steps

 

  • Progress with handover between both Business Analysts
  • Progress with build iterations 7 & 8

 

 

 

 

 

STU236 - Student Disability Service database and web application enhancements 

Category: Compliance

Milestones

 

04-Jun-2014Phase 1: Database Upgrade (ColdFusion & SQL) ASOR
06-Jun-2014Phase 1: Deployment of SQL Database Upgrade and Cold Fusion Upgrade DSOR
06-Jun-2014Phase 3 - Project Revision
12-Jun-2014Phase 2: Sign-off of Build Stage PPBR
26-Jun-2014Phase 2: Integration PPIR
10-Jul-2014Phase 2: Sign-off of User Acceptance ASOR
17-Jul-2014Phase 2: Deployment milestone for enhancements DSOR
31-Jul-2014Closure

RAG Status

GREEN

 

 

 Report by Sally Hayward for May 2014

Achievements in Last Period

  • An increase in budget was approved so the Approved budget is now 269 days
  • The Systems Design Document for Kelso is completed and signed-off
  • A decision has been taken to upgrade Coldfusion to version 10 to ameliorate some of the issues with the deployment of the upgrades
  • This is currently being tested by the business using the TEST environment

Issues

  • There have been continuing technical issues with the upgrade of SQL and Coldfusion but these are being resolved.

 

Next Steps

  • Obtain sign-off for the  Database upgrade and Coldfusion update so this can be progressed into LIVE
  • Start the build of Phase 2 in DEV
  • Start on the BRD and SDS for the Radium Enhancements

 

STU237 - Essential Enhancements to Student Counselling Systems

Category: Compliance

Milestones:

05-Jun-2014Deployment stage sign-offDeliver
13-Jun-2014Closure approvedClose

RAG Status

GREEN

Report by David Watters for May 2014

Achievements in Last Period

  • Changes made to BOXI and promoted to TEST
  • Amendments tested and signed off by SCS staff
  • Changes deployed to LIVE

Issues

  • Milestones revised because of delay in getting BOXI changes made

Next Period

  • Deployment to be signed off
  • Project closure to be prepared

 

STU241 - New Careers System Options Evaluation

Category - Funded

Milestones:

06-Jun-2014Project closureClose
06-Jun-2014Delivery MilestoneDeliver

RAG Status: RED  

Report by David Watters for May 2014

Achievements in Last Period

  • Project brief prepared and submitted to WIS
  • Draft plan & estimates prepared for Careers
  • SLA revised and sent to vendor for feedback

Issues

  • Business partners have not yet signed off draft documentation
  • Vendor not yet signed off SLA

Next Period

  • Project deliverables to be submitted to WIS
  • Follow on project to be opened
  • Project to be closed

 

Project status has been set to RED because effort for implementation has now been included in ASTA, thus taking overall effort above original project budget. This has been okayed by our business partners but is still to be submitted for approval.

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary

STU239 - PUBS Database Migration

Category: Compliance

 

Report by Sabrina Niziolek for March 2014

Project has been withdrawn. Withdrawal PICCL (Item 4)  has been approved by WIS on 24.03.2014

STU238 RADIUM Enhancements (incl Reasonable Adjustments)

Category: Compliance

 

Report by Sabrina Niziolek for March 2014

Project has been withdrawn. Withdrawal PICCL (Item 3) has been approved by WIS on 04.04.2014

STU234 Upgrade SAGE to CF9

Category : Compliance

Project has been completed. Completion report.

STU240 - CARS Database Migration

Category : Compliance

Project has been withdrawn. It is now planned that the legacy Careers databases - SAGE, CCTS and Vacancy database - will be decommissioned , when the replacement system CareerHub goes live. As long as CareersHub is implemented into Live by Jan 2015, then it won't be necessary to do any further compliance maintenance to the CARS databases.