Report for June 2014
- Report Date
- June 2014
Report compiled by Sheila Fraser (IS Apps Programme Manager)
for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), Niall Bradley (C&M) , Ronnie Millar (Counselling) , Sheila Williams (Student Disability Service), Susan Graham (Records Management) (and other business area owners)
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Section One: Programme Commentary, RAG and Resources Update
Sheila Fraser has taken on the role of STU Programme Manager from Jamie Thin as Jamie moves to lead on the RMAS Project. Many thanks to Jamie for his work on the STU programme over the last few years.
While all three projects in progress are expected to complete within their current estimates, this programme is overall RED for the current year as all three been re-planned and are now expected to complete in 14/15. The reason the programme is RED is that the work will not be completed in this year, and therefore there is unplanned carry-over. The Programme Manager and Programme Owner have an action to agree how to address this next year.
STU241, New Careers system options appraisal completed successfully delivering the initial evaluation and the costing of the full implementation. This has enabled the new funded in-year project STU242 CareerHub Implementation to be initiated quickly for the Careers Service.
The budget allocated to the projects for the Disability Service has been increased to tackle the challenges of upgrading and making enhancements to legacy applications Kelso and Radium, which are now at the end of their 'shelf-life'. A plan to replace these legacy applications will need to built into the future delivery schedule and funding bids for these services. A recent meeting with Student Disability Services agreed a proposed approach for the plan.
STU243 External Examiner Online Reporting - Phase 2 was initiated as a code for business analysis by Student Systems, no work is expected on this from IS in this year.
In relation to the budget and balances in the table below, STU235, STU236 and STU242 are showing as having budget in this year. This is due to the unplanned carry-over, and the project budget for this year has not yet been reduced to reflect the reduced effort expected in this year. This will be done before the next report.
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
External Examiners - Support and (Pilot) EnhancementsCompliance Planning August 2014 Delivery April 2015 RAG StatusGREEN | PlanSTU235, External Examiner Online Reporting System is delivering the minimum viable product (MVP) for the External Examiners as a Pilot for a few Schools to use after the November 2014 PGT Exam Board. Once evaluated it is expected rework will be done before being deployed to the whole university in June 2015 for use at the Exam Board. This project is needed to transfer the MVP to support, and to deliver enhancements without which the wider Schools will not support or adopt the new system. DependenciesCompletion of STU235, External Examiner Online Reporting System. |
External Examiners Online Reporting System - Phase 2Discretionary Planning October 2014 Delivery May 2015 RAG StatusGREEN | PlanAs a continuation of STU235, External Examiners Online Reporting System, Phase 2 will build a repository of external examiners details which Colleges and Schools would access as appropriate. Phase 2 supports the systemising of the following processes:
DependenciesCompletion of STU235, External Examiner Online Reporting System and the support infrastructure to be set up in External Examiners - Support and (Pilot) Enhancements. |
Disability - SDS - Reasonable AdjustmentsCompliance Planning October 2014 Delivery February 2015 RAG StatusGREEN | PlanThis project was intended to be carry-over for enhancements to Radium that are required to support the legislation to make reasonable adjustments for disabled students. These were started in STU238, Radium Enhancements including Reasonable Adjustments and merged into STU236, Student Disability Service database and web application enhancements. During the course of STU238 it became clear that the underlying infrastructure, which was built by a contractor in 2006 and intended as a stop-gap at the time, needed significant changes to enable these Radium enhancements to be implemented. STU236 will deliver the enhancements which are possible under the current infrastructure. This project will now be re-purposed to look at options for replacing these systems, which are coming to the end of life point. This may mean a business case to be submitted before the next round of planning, so timings are subject to change until the planning timetable is confirmed. DependenciesCompletion of STU236, SDS database and web application enhancements. Potential for eTime and EUCLID to be used, so time may be required to meet with Finance, Student Systems and others that may be identified through the course of the investigations. Barry Nielson from Student Systems will be supporting SDS in developing their strategy/roadmap in autumn 2014, this project would look to support the implementation of the strategy/roadmap. |
CAM - Enhancements to UG / PG Degree FinderDiscretionary Planning January 2015 Delivery July 2015 RAG StatusGREEN | PlanCAM would like to make use of the new functionality that is being developed as part of UWP006, New University-wide CMS. It is expected that the CMS project will deliver the minimum viable product (MVP) functionality in October 14, and proxy functionality at the end of January 2015. CAM will evaluate the functionality delivered in the MVP, and determine whether this, together with the planned additional functionality, could give them better options to enhance the UG/PG Degree Finder functionality. Once this is clear, they will be able to define the requirements for this project. DependenciesDelivery of the new functionality from UWP006, New University-wide CMS. |
SCS - Online FormsDiscretionary Planning August 2014 Delivery November 2015 RAG StatusGREEN | PlanThe volume of students seeking support from the Student Counselling Service has grown by 89% since the move to the Main Library, and demand is expected to increase in the next year. This project will be initiated at the start of August to enable the implementation of online forms (currently using paper and printouts) as soon as possible. If this project has a simple solution, then any effort not used would be added to the SCS - Small Enhancements project. Conversely, if this project is complex (perhaps due to confidentiality requirements), then the SCS - Small Enhancements project may be scaled down to enable this to be completed. DependenciesNone known. |
SCS - Small EnhancementsDiscretionary Planning December 2015 Delivery April 2015 RAG StatusGREEN | PlanThis project will not be initiated until the SCS - Online Forms project is live, as SCS do not want to go ahead with two projects at once. DependenciesSCS - Online Forms above. |
Section Three: Projects in Progress
Project Info | Project Managers Commentary | |||||||||||||||
STU235 External Examiners Online Reporting SystemCategory: Compliance Milestones
RAG StatusGREEN | Report by Franck Bergeret for June 2014 Achievements in last period
Issues
Next Steps
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STU236 - Student Disability Service database and web application enhancementsCategory: Compliance MilestonesRAG StatusGREEN | Report by Sally Hayward for June 2014 Achievements in Last Period
Issues
Next Steps
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STU242 - CareerHub ImplementationCategory: Discretionary Milestones
RAG StatusGREEN | Report by David Watters for June 2014 Achievements in Last Period
Issues
Next Steps
|
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
STU239 - PUBS Database MigrationCategory: Compliance | Report by Sabrina Niziolek Project has been withdrawn. Withdrawal (Item 4) was agreed on 24.03.2014 |
STU238 RADIUM Enhancements (incl Reasonable Adjustments)Category: Compliance | Report by Sabrina Niziolek Project has been withdrawn. Withdrawal (Item 3) was agreed on 04.04.2014 |
STU234 Upgrade SAGE to CF9Category : Compliance | Report by David Watters This project was closed on 28 March 2014. Please see the Completion Report for further information. |
STU240 - CARS Database MigrationCategory : Compliance | Report by David Watters Project has been withdrawn. Withdrawal (Item 6) was agreed on 10 April 2014. It is now planned that the legacy Careers databases - SAGE, CCTS and Vacancy database - will be decommissioned , when the replacement system CareerHub goes live. As long as CareersHub is implemented into Live by Jan 2015, then it won't be necessary to do any further compliance maintenance to the CARS databases. |
STU233 - Open Days and Tours MigrationCategory : Compliance | Report by David Watters This project was closed on 29 April 2014. Please see the Completion Report for further information. |
STU237 - Essential Enhancements to Student Counselling SystemsCategory: Compliance | Report by David Watters This project was closed on 13 June 2014. Please see the Completion Report for further information. |
STU241 - New Careers System Options EvaluationCategory: Discretionary | Report by David Watters This project was closed on 13 June 2014. Please see the Completion Report for further information. |