July 2014
- Report Date
- July 2014
Report compiled by Sheila Fraser (IS Apps Programme Manager)
for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), Niall Bradley (C&M) , Ronnie Millar (Counselling) , Sheila Williams (Student Disability Service), Susan Graham (Records Management) (and other business area owners)
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Section One: Programme Commentary, RAG and Resources Update
STU242, CareerHub Implementation has successfully delivered the LIVE infrastructure at the start of August.
STU235, External Examiners has successfully deployed the new functionality to LIVE in time for the Pilot Schools to use it. STU244 will set up the support infrastructure to enable ongoing support of the functionality delivered and to complete additional enhancements. Work has been progressing on the project brief for this, which is expected to be completed shortly.
STU236, SDS database and web application enhancements, has one remaining post go-live issue to be resolved regarding sending emails from Radium before this can be signed off. Work is progressing on the Kelso enhancements, however issues with the underlying infrastructure have affected how this work can be done without putting the unsupported applications and associated business processes at risk. This means the estimate to complete the Kelso work has increased as the expected approach to development has had to be amended. This will affect the plan to replace the legacy applications Radium and Kelso, as the time will need be spent on enhancements to Radium rather than supporting the business case for replacement. Additional funding is also requested to enable the current project to complete all the Radium enhancements, and as this is not resolved the project is RED.
The Student Counselling Service project to enable students to access two forms from the Student Counselling Service (SCS) website is being initiated this week as STU235.
In relation to the budget and balances in the table below, STU235, STU236 and STU242 are showing as having budget in this year. This is due to the unplanned carry-over, and the project budget for this year has not been reduced to reflect the reduced effort expected in this year. AP34-061 is showing as 27d carry-over, the agreed carry-over of 50d has now been included in STU236 planning, and so the 27d in AP34-061 is a duplicate which will be removed for the start of 14/15 planning.
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
Disability - SDS - Reasonable AdjustmentsCompliance Planning October 2014 Delivery February 2015 RAG StatusGREEN | PlanThis project was intended to be carry-over for enhancements to Radium that are required to support the legislation to make reasonable adjustments for disabled students. These were started in STU238, Radium Enhancements including Reasonable Adjustments and merged into STU236, Student Disability Service database and web application enhancements. During the course of STU238 it became clear that the underlying infrastructure, which was built by a contractor in 2006 and intended as a stop-gap at the time, needed significant changes to enable these Radium enhancements to be implemented. STU236 will deliver the enhancements which are possible under the current infrastructure. It was intended that this project would be re-purposed to look at options for replacing these systems, which are coming to the end of life point, incuding estimate for a business case to be submitted before the next round of planning. However, as the work has progressed it has taken more effort to complete the work than originally estimated due to the limitations of the underlying infrastructure. This means the project will revert to its original intent, and so the planned days will now go to completing STU236. DependenciesCompletion of STU236, SDS database and web application enhancements. Potential for eTime and EUCLID to be used, so time may be required to meet with Finance, Student Systems and others that may be identified through the course of the investigations. Barry Nielson from Student Systems will be supporting SDS in developing their strategy/roadmap in autumn 2014, this project would look to support the implementation of the strategy/roadmap. |
CAM - Enhancements to UG / PG Degree FinderDiscretionary Planning January 2015 Delivery July 2015 RAG StatusGREEN | PlanCAM would like to make use of the new functionality that is being developed as part of UWP006, New University-wide CMS. It is expected that the CMS project will deliver the minimum viable product (MVP) functionality in October 14, and proxy functionality at the end of January 2015. CAM will evaluate the functionality delivered in the MVP, and determine whether this, together with the planned additional functionality, could give them better options to enhance the UG/PG Degree Finder functionality. Once this is clear, they will be able to define the requirements for this project. DependenciesDelivery of the new functionality from UWP006, New University-wide CMS. |
SCS - Online FormsDiscretionary Planning August 2014 Delivery November 2015 RAG StatusGREEN | PlanThe volume of students seeking support from the Student Counselling Service has grown by 89% since the move to the Main Library, and demand is expected to increase in the next year. This project will be initiated at the start of August to enable the implementation of online forms (currently using paper and printouts) as soon as possible. If this project has a simple solution, then any effort not used would be added to the SCS - Small Enhancements project. Conversely, if this project is complex (perhaps due to confidentiality requirements), then the SCS - Small Enhancements project may be scaled down to enable this to be completed. DependenciesNone known. |
SCS - Small EnhancementsDiscretionary Planning December 2015 Delivery April 2015 RAG StatusGREEN | PlanThis project will not be initiated until the SCS - Online Forms project is live, as SCS do not want to go ahead with two projects at once. DependenciesSCS - Online Forms above. |
Section Three: Projects in Progress
Project Info | Project Managers Commentary | |||||||||
STU235 External Examiners Online Reporting SystemCategory: Compliance Milestones
RAG StatusGREEN | Report by Franck Bergeret for July 2014 Achievements in last period
Issues
Next Steps
| |||||||||
STU243 - External Examiner Online Reporting System Phase 2 | This project was initiated in July so that SSP can conduct Business Analysis under the project code at this time; the project itself for IS Applications is not due to start until the end of September. No project reporting will be undertaken until the end of September, when the project will be initiated to enable delivery of the project brief for the target date of 17th October 2014. | |||||||||
STU244 - External Examiners - Support & EnhancementsCategory: Discretionary Milestones
RAG StatusGREEN | Report by Franck Bergeret for July 2014 Achievements in last period
Issues
Next Steps
| |||||||||
STU236 - Student Disability Service database and web application enhancementsCategory: Compliance Milestones
RAG StatusRED | Report by Sheila Fraser for Sally Hayward for July 2014 Achievements in Last Period
Issues
Next Steps
| |||||||||
STU242 - CareerHub ImplementationCategory: Discretionary Milestones
RAG StatusGREEN | Report by Craig Middlemass for David Watters for July 2014 Achievements in Last Period
Issues
Next Steps
|
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
STU239 - PUBS Database MigrationCategory: Compliance | Report by Sabrina Niziolek Project has been withdrawn. Withdrawal (Item 4) was agreed on 24.03.2014 |
STU238 RADIUM Enhancements (incl Reasonable Adjustments)Category: Compliance | Report by Sabrina Niziolek Project has been withdrawn. Withdrawal (Item 3) was agreed on 04.04.2014 |
STU234 Upgrade SAGE to CF9Category : Compliance | Report by David Watters This project was closed on 28 March 2014. Please see the Completion Report for further information. |
STU240 - CARS Database MigrationCategory : Compliance | Report by David Watters Project has been withdrawn. Withdrawal (Item 6) was agreed on 10 April 2014. It is now planned that the legacy Careers databases - SAGE, CCTS and Vacancy database - will be decommissioned , when the replacement system CareerHub goes live. As long as CareersHub is implemented into Live by Jan 2015, then it won't be necessary to do any further compliance maintenance to the CARS databases. |
STU233 - Open Days and Tours MigrationCategory : Compliance | Report by David Watters This project was closed on 29 April 2014. Please see the Completion Report for further information. |
STU237 - Essential Enhancements to Student Counselling SystemsCategory: Compliance | Report by David Watters This project was closed on 13 June 2014. Please see the Completion Report for further information. |
STU241 - New Careers System Options EvaluationCategory: Discretionary | Report by David Watters This project was closed on 13 June 2014. Please see the Completion Report for further information. |