August 2014
- Report Date
- August 2014
Report compiled by Sheila Fraser (IS Apps Programme Manager)
for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), Niall Bradley (C&M) , Ronnie Millar (Counselling) , Sheila Williams (Student Disability Service), Susan Graham (Records Management) (and other business area owners)
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Section One: Programme Commentary, RAG and Resources Update
Commentary
STU242, CareerHub Implementation has launched MyCareerHub to students and staff. The project will shortly be suspended until start November, at which point the CARS database will be decommissioned and the project closed.
STU235, External Examiners has deployment is now signed off, and the Schools users and External Examiners data were imported. STU244 project brief is agreed, and the prioritised usability issues identified at the end July have been deployed to Live.
STU236, SDS database and web application enhancements, post go-live issue now resolved regarding sending emails from Radium, Special CAB approval required to deploy to LIVE during freeze period. The requirements for Radium are now known and estimated, the work is significantly higher than had been expected. The planned carry-over for Disability - SDS - Reasonable Adjustments was originally to be enhancements to Radium, and subsequently discussed as being re-purposed to look at options for replacing the SDS systems as they are nearing end of life point is now re-incorporated into completing STU236. The remaining budget has been agreed to be taken from contingency for the other projects within the STU programme (see Risk 1).
STU245, during development of the brief for SCS Online Forms project, the project team have identified several potential solutions, with varying estimate and correlation to requirements. These range from no build effort, to more substantial build effort (71d). The most substantial build would enable more integration with the existing system, but this would mean that less time could be spent on the planned SCS Small Enhancements project. These options, combined with the annual leave of the lead business user, have delayed agreement of the project brief and so the project is RED as the date is unlikely to be met.
STU246, CAM Small Enhancements project initiated to take forward multiple small enhancements for Communications & Marketing. This is split into a number of Work Packages, with the most urgent calls being grouped in Work Package 1 and work is progressing in parallel with agreement of the project brief.
Resources
The Programme Owner has agreed that the contingency for planned projects SCS Online Forms, SCS Small Enhancements and CAM Small Enhancements be allocated to STU236, SDS database and web application enhancements, to cover the increased estimate now the requirements for Radium are known and estimated. Risk 1 to delivery of these 3 projects is raised, and 2d now remain on the balance row.
The effort for STU243, External Examiners Phase 2 reflects a reduction in estimate due to the small amount of effort for STU235 EERS completing this month. The budget allocation will be revised to reflect the reality as STU235 closes.
If the SCS Online Forms project goes ahead with the current estimate of 71d then less effort would be available to SCS Small Enhancements; this is reflected in the expected work below.
RAG & Forward Look
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
CAM - Enhancements to UG / PG Degree FinderDiscretionary Planning January 2015 Delivery July 2015 RAG StatusGREEN | PlanCAM would like to make use of the new functionality that is being developed as part of UWP006, New University-wide CMS. It is expected that the CMS project will deliver the minimum viable product (MVP) functionality in October 14, and proxy functionality at the end of January 2015. CAM will evaluate the functionality delivered in the MVP, and determine whether this, together with the planned additional functionality, could give them better options to enhance the UG/PG Degree Finder functionality. Once this is clear, they will be able to define the requirements for this project. DependenciesDelivery of the new functionality from UWP006, New University-wide CMS. See Risk 1 regarding contingency allocation to STU236, SDS database and web application enhancements. |
SCS - Small EnhancementsDiscretionary Planning December 2015 Delivery April 2015 RAG StatusGREEN | PlanThis project will not be initiated until the SCS - Online Forms project is live, as SCS do not want to go ahead with two projects at once. The effort reflected in the resources table above is reduced to show that if the SCS Online Forms project goes ahead with the current estimate of 71d then less effort would be available to this project. DependenciesSCS - Online Forms above. See Risk 1 regarding contingency allocation to STU236, SDS database and web application enhancements. |
Section Three: Projects in Progress
Project Info | Project Managers Commentary | ||||||||||||
STU235 External Examiners Online Reporting SystemCategory: Compliance Milestones
RAG StatusGREEN | Report by Franck Bergeret for August 2014 Achievements in last period
Issues
Next Steps
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STU243 - External Examiner Online Reporting System Phase 2 | This project was initiated in July so that SSP can conduct Business Analysis under the project code at this time; the project itself for IS Applications is not due to start until the end of September. No project reporting will be undertaken until the end of September, when the project will be initiated to enable delivery of the project brief for the target date of 17th October 2014. | ||||||||||||
STU244 - External Examiners - Support & EnhancementsCategory: Discretionary Milestones
RAG StatusGREEN | Report by Franck Bergeret for August 2014 Achievements in last period
Issues
Next Steps
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STU236 - Student Disability Service database and web application enhancementsCategory: Compliance Milestones
RAG StatusGREEN | Report by Sally Hayward for August 2014 Achievements in Last Period
Issues
Next Steps
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STU242 - CareerHub ImplementationCategory: Discretionary Milestones
RAG StatusGREEN | Report by David Watters for August 2014 Achievements in Last Period
Issues
Next Steps
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STU245 - SCS Online FormsCategory: Discretionary Milestones
RAG StatusRED | Report by Morna Findlay for Sabrina Niziolek for August 2014 Achievements in Last Period
Issues
Next Steps
RAG StatusThe status is RED as: - initial investigations into the effort required to deliver project scope (yet to be confirmed with sponsor) suggest the scope cannot be delivered within the current budget, options are to reduce the SCS Small Enhancements project or agree one of the other options which would require less effort - due to the absence of the project sponsor on annual leave it may not be possible to achieve the end of planning milestone by the currently agreed date. | ||||||||||||
STU246 - CAM Small EnhancementsCategory: Discretionary Milestones
RAG StatusGREEN | Report by Sheila Fraser for August 2014 Achievements in Last Period
Issues
Next Steps
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Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
| No projects closed yet this year. |