August 2021

TEL057

Learn Foundations

Discretionary

Milestones:

RAG Status: GREEN

Report by Lee-Ann Simpson for Aug 2021

Achievements in the last period

• Continued Phase Three programme of engagement.
• Continued Phase Three programme of user experience (For UBN).
• Continued with Phase Three workstreams, including:
  • Support and Guidance: Looking at additional support and guidance when using Learning Technology to make the most of out each course;
  • Best Practise: Provision of sharing best practise to afford colleagues the opportunity to review other courses that may enhance the delivery of their own course (or in turn, share their best practise for others to benefit from);
• Delivered the Learn Foundations template to 22 Schools and Deaneries across June, July and August.
• Completed Mapping and Accessibility checks for Schools who have requested support in these areas.
• Begun accessibility analysis for all Schools in preparation for the accessibility reports being created.
• Extended 3 x interns until May 2022.  Two of the interns will support with the Evaluation work stream.  Evaluation analysis underway.
• Begun closure activities (scheduled Lessons Learned) in preparation for the Learn Foundations project closing.

Issues

No current issues identified.

Next Steps

• Continue Phase Three programme of engagement.
• Complete analysis for the Phase Three programme of user experience (For UBN).
• Continue with Phase Three workstreams, including:
  • Support and Guidance: Looking at additional support and guidance when using Learning Technology to make the most of out each course;
  • Best Practise: Provision of sharing best practise to afford colleagues the opportunity to review other courses that may enhance the delivery of their own course (or in turn, share their best practise for others to benefit from);
• Complete Mapping and Accessibility checks for Schools who have requested support in these areas.
• Continue with the Learn Foundations Closure Activities.
• Begin the 'Upgrade to Learn Ultra' initiation activities.

TEL068

EExams Procurement

Discretionary

Milestones: 

None.

RAG Status:

Blue

Report by Colin Forrest for Aug 2021

Report Date

August 2021

Last month.

The final Project Board went ahead.  Several actions were taken so the work can be taken forward now that the project has closed.

Issues.

No issues to report.

Next Steps.

The project has closed.

 

 

 

 

 

 

 

TEL076

Support and Guidance for Teams for Teaching

Discretionary

Milestones:

Accept. 10th Sep

Deliver. 17th Sep

Close.  15th Oct

RAG Status:

Amber

Report by Colin Forrest for Aug 2021

Last Month

• The guidance has been through it's final draft.
• The technical solution has been agreed and developed.
• Technical work approved at Special CAB.

Issues

• No additonal issues other than the shortened timescales for the delivery of a technical solution.

Next Steps

• Deploy the guidance and the technical solution.

TEL077

Data Retention and GDPR Compliance

Compliance

Milestones:

RAG Status: AMBER

Report by Sue Woodger for Aug 2021

Achievements in last period

• Project approved by WIS to start 20 Aug 21
• WIS asked that we contact Susan Cooke about Service Management engagement - completed on 2 Sep 21. Susan confirmed that anything related to either BI reporting or IDM should be Susan as the named person. 
• First cut of project brief created for discussion with Karen Howie

Issues

• Resourcing: At this month’s Project Services meeting we were informed that that there is no devtech resource until end September and no dev resource until end of October. Head of Development Services was asked 2 Sep 21 when resourcing would be available for this project
• Resourcing Service Management: There is no dedicated service manager so Team manager will manage the work and bring in others as required. Risk added re Service Management time

Next Steps

• Project kick off meeting with Karen Howie
• Project brief finalised and circulated to team members for approval
• Project brief approved

RAG Commentary:  Project is AMBER.

Description: Project is Amber because there is no confidence in the project being resourced by Dev Services  

Impact: There are no key dates for this project, but this work needs done as quickly as possible so we are GDPR compliant and we can reduce manual errors.

Plan: Head of Development Services has been asked to confirm the resourcing position of this project

TEL078

Datafeed Redevelopment

Compliance

Milestones:

RAG Status: AMBER

Report by Sue Woodger for Aug 2021

Achievements in last period

• Project approved by WIS to start 20 Aug 21
• WIS asked that we contact Susan Cooke about Service Management engagement – Susan confirmed that anything related to either BI reporting or IDM should be Susan as the named person. 
• First cut of project brief under way

Issues

• Resourcing: At this month’s Project Services meeting we were informed that that there is no devtech resource until end September and no dev resource until end of October. Head of Development Services was asked 2 Sep 21 when resourcing would be available for this project
• Resourcing Service Management: There is no dedicated service manager so Team manager will manage the work and bring in others as required. Risk added re Service Management time

Next Steps

• Project kick off meeting with Karen Howie
• Project brief finalised and circulated to team members for approval
• Project brief approved

RAG Commentary

Description: Project is Amber because there is no confidence in the project being resourced by Dev Services  

Impact: Delays to the project results in data feed issues continuing for longer impacting Colleges, Schools and the DLAM team who need to run manual processes for longer in order to reduce the impact of the issues.

Plan: Head of Development Services has been asked to confirm the resourcing position of this project

TEL070

Moodle Annual Upgrade