May 2015

TEL011 (AP34-049)

Next Generation Personal Response System (PRS) - Procurement

Compliance  

Milestones   

RAG Status

GREEN

Report by Maurice Franceschi for May 2015

There have been a series of teleconferences to discuss and resolve a number of contract points.

The end is in sight, and we hope that a teleconference on 2nd June will be out last, and that then the contract can be completed. The length of this negotiation has meant the budget has been exceeded by a couple of days.

Achievements in Last Period

• write up T&C's and agree contract - not completed
• write an SLA - not completed

Issues

• no issues at this stage
• no amber or red risks

Next Steps

• write up T&C's and agree contract
• write an SLA

TEL013

Learn Automated Failover

Milestones

RAG Status

BLUE

Report by Colin Forrest for May 2015

Achievements in the Last Period

• The  work has been completed and the project is now closed

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Milestones:

RAG Status

SUSPENDED

Report by Sue Woodger for April 2015

TEL015 suspended for 6 months until 1 October 2015.

Next Steps

End of Suspension 1 Oct 15

TEL017 (AP45-038)

VLE Student Analytics

Milestones

RAG Status

GREEN

Report by Morna Findlay for May2015

Achievements this period

• Build stage begun
• Build of exctract completed
• Performance criteria under discussion

TEL018 (AP45-037)

QMP Upgrade

Milestones:

RAG Status

AMBER

Report by Colin Forrest for May 2015

Achievements in the last period

• Our consultancy date with QMP has been agreed and it will occur on the 15th of June.
• The statement of work has been signed by QMP and LTW.  It includes updating TEST to v5.7 and signing off an implementation plan for our LIVE deployment.
• Our project resources have been rebooked to match the new timetable.
• We have prioritised and replanned the tasks to be performed once the upgrade of TEST has been completed.

Issues

• The schedule is for a deployment before the end of July.  This is a tight timescale however we have resources in place to perform our tasks.
• It should be noted that we have made several attempts internally to upgrade our QMP version so there is a risk that the one day of consultancy will not be sufficient to perform the upgrade.  We may have further contingency monies available to us for additional consultancy should it be required. 

Next steps

• Successfully upgrade TEST.
• Perform the Config, Load Tests and Resilience tests in TEST.
• Sign off the UAT and proceed with our implementation plan for LIVE.

TEL021 (AP45-039)

TELS Management Information

Discretionary  

Milestones   

RAG Status

GREEN

Report by David Watters for May 2015

Achievements in Last Period

• Build stage completed
• User testing started in DEV

Issues

• Build stage not fully signed off
•  Original design for feed from MySQL had to be replanned

Next Steps

• Sign-off build stage
• Complete user testing and acceptance sign-off

TEL022 (AP45-058)

Moodle Upgrade

Compliance  

Milestones   

RAG Status

AMBER

Report by Colin Watt for May 2015

Achievements in Last Period

• New infrastructure delivered by ITI and DEV platform built alongside existing service (however, technical issues prevented this from being completed to achieve delivery in the preferred window, see issues below).
• Agreement with ITI that they will now support RHEL 7.1 (not an option when Design and TAD agreed and signed off)

• ITI requested to rebuild infrastructure using RHEL 7.1
• Agreement on approach for revised plan with Project Sponsor and Business Lead: complete build on RHEL 7.1 platform and review at that point; revised scheduled proposed which includes 4 weeks of UAT, but will now push delivery into August.

Issues

• Puppet configuration tools were used to build a deployment platform for the DEV Moodle environment. However, despite the versions of the software components appearing to be compatible, issues in the dependency tree made it impossible to deliver  a platform without manually compiling components, which is unsustainable for support. This issue is not related to the Puppet automation tools delievered by INF108, but to the components available in RHEL 6 and software collections. The immediate recommendation from the Senior Supplier was to have the infrastructure rebuilt using RHEL 7.1, which ITI have now agreed to support (this was not an option when the TAD was signed off). The rebuilt infrastructure was expected to be handed over by 27/05/15 but was delayed until end of the business day 29/05/15.
• Project Sponsor has requested with Programme Manager that the project be raised to a priority 1.
• Business acknowledge that the revised timeline could be derailed by technical issues on RHEL 7.1 as described in Risk 6, as this is the first service DevTech will be deploying a service to. 
• Risk logged regarding potential dependencies in RHEL 7.1 / Moodle 2.8 which could derail the project - for this reason the RAG status is Amber on Time and Cost, and Amber overall, until successful build review.

Next Steps

• Complete build of new platform on RHEL 7.1.
• Review of milestones and timeline based on build review.
• PM to work with Business Lead on updates to EqIA.

TEL023 (AP34-049)

Next Generation Voting System Implementation

Compliance  

Milestones   

RAG Status

AMBER

Report by Maurice Franceschi for May 2015

There have been technical issues both for the Learn and for the SSO integrations, and the Silent Install is not tested completely. Nothing major, but the SSO is now two weeks late, and Learn is also missed.

A team meeting on 5th June will review progress expected for w/c 1st June, and also feedback from UAT, and then assess and potentially re-define the milestones.

Project moving to Amber status.

Achievements in Last Period

• Check the fixes/ehancements identified as priority - done
• Start UAT - done
• Initial testing of Shibboleth Integration - not done
• Initial testing of Learn Integration - not done

Issues

• the two integration and the silent install are issues being monitored
• no amber or red risks

Next Steps

• complete UAT
• complete testing of Shibboleth Integration
• complete testing of Learn Integration
• complete testing of SIlent Install

TEL024

TEL024 Migration of MVM UG to PebblePad

Discretionary

Milestones

RAG Status

GREEN

Report by Sue Woodger for May 2015

Achievements

• Year 5 mapping is complete with PebblePad set up complete
• Year 4 mapping complete - PebblePad set up complete (just some formatting to do)
• Confirmed that no items can be added to the existing MBChB Portfolio in EEMeC as from the start of each academic year
• Additional MVM portfolio items have been confirmed
• Communications plan signed off 15 May
• Access project complete and signed off on 3 June
• EEMeC page set up to disseminate information about the changes to PebblePad for staff and students
• Non UoE addresses in VRS resolved with workaround with the help of Graeme Wood - Dave Berry Section Head of Development Services has asked us to feed VRS issues to him to feed into the Technical Peer Group.
• Drop-in training session for Year 4 markers held on 29 May
• Closed risk 2 - system performs poorly - we are happy that Pebble can support the submissions for all years.They confirmed with LTW that Pebble Learning can support 10,000 submissions per year and that ATLAS has no number limits for submissions.
• Closed risk 4  - Availability of IS Skills - IS Skills are engaged to take on staff training for PebblePad
• Closed risk 6 - Unable to recruit temp staff member results in project delays - a temporary member of staff, Kate Findlay, has been appointed to support Lydia - offering data support for the PebblePad project
• Closed risk 7- the feed between IDM and PebblePad has been fixed - previously to get students and staff into PebblePad the process had to be done manually which created longer timescales and required additional resource

Issues

• There is an issue where NHS markers are unable to access our system through the firewalls on NHS premises meaning they cannot access PebblePad to download the marking. Have tested NHS Lothian sites and access is available. There will now be further testing involving non NHS Lothian sites (such as Dumfries)

Next Steps

• Lydia Crow scheduling further meetings for markers that could not make the session on 29 May
• Year 4 and 5 set up: Workspaces populated with assignments for Years 4 and 5 will be completed and access tested by markers
• Years 1-3 set up to be completed
• Identified markers and module leads will test their access to PebblePad by 5 June
• Training materials complete by 5 June
• Training meetings for Year 4 co-ordinators scheduled for 8 June
• Training meetings for Year 5 co-ordinators scheduled for 24 June
• Lydia Crow meeting with Jenni Houston of IS Skills to finalise training plan 25 Jun

TEL014 (AP45-059)

Online Assessment/Feedback Evaluations - Adaptive Learning