February 2016

Report Date
February 2016

TEL Programme Report compiled by Colin Watt, (IS Apps Programme Manager) for Programme Owner Anne-Marie Scott

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Budget:

Following the mid-year review changes to the budget, budgets for the following in-progress projects will be reviewed during the planning stage:

TEL031 VLE Student Analytics 

TEL032 BlackBoard Collaborate MyEd Channel Refresh 

TEL033 Learn and Student Record Grade Exchange Feasibility Study

 

Additionally, a proposal for the Online Assessment Evaluations (years 2 and 3) days will be discussed at the next Programme meeting.

Programme Balance row stands at 24d

 

Issues:

TEL032 BlackBoard Collaborate MyEd Channel Refresh - (timeline for API from BlackBoard still not forthcoming, with potential impact on Time, Cost, Scope)

TEL033 Learn and Student Record Grade Exchange Feasibility Study - (Time, Scope)

 

Projects in Progress:

TEL025 Moodle Course Enrolment Management - Build signed off.

TEL030 Annual Moodle Upgrade - Planning complete, pending approval.

TEL031 VLE Student Analytics - End of Planning moved to 11 March.

TEL032 BlackBoard Collaborate MyEd Channel Refresh - End of Planning moved to 11 March.

TEL033 Learn and Student Record Grade Exchange Feasibility Study - End of Planning moved to 11 March.

 

Forward Look and RAG

Resource Summary

 

 

Section Two: Projects Not Started

 

Project InfoProject Manager's Commentary
AP56-080 Online Assessment Evaluations (years 2 and 3)Scheduled start: TEL029 Adaptive Learning Pilot started using 20d from umbrella project. outstanding budget reduced to 40d in mid-year review.

 

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

TEL025

TEL025 Moodle Course Enrolment Management

Discretionary

Milestones

 

10-Mar-2016Acceptance complete
17-Mar-2016Deployment complete
24-Mar-2016Deployment Review complete
31-Mar-2016Closure

RAG Status

AMBER

Report by Karen Stirling for February 2016

 

Achievements in Last Period

  • Build review sign off achieved
  • Deployment to test completed and Integration testing signed off
  • Commence UAT by Moodle Service team

Issues

  • Build review sign off delayed: data source cretaed, peer testing fixes resolved and clarity on course code information finalised with Student Systems before agreement to move to Integration.
  • Final confirmation on using existing Grouper information on course code provided by Student Systems
  • Review current milestones following completion of Integration testing - this was delayed due to database refresh from Live to resolve a Service Issue and also key resource - Moodle Service manager on leave when deployment to live is targetted so the project team will complete a review of testing progress and agree a revised date.
  • Review impacts of delays on project budget

 

Next Steps

  • UAT to complete and sign off Acceptance
  • Deployment Checklist
  • Preparation for deployment – checklist, service alert etc.
  • Deployment to Live

 

The project status is currently AMBER due to possible changes to milestones and budget.

 

 

TEL029

Adaptive Learning Pilot

Discretionary

 

Milestones

21-Mar-2016Feedback survey updates deployment semester 2
04-Apr-2016Development of iteration 3 coursework materials - internal signoff
11-Apr-2016Deploy iteration 3 coursework materials
27-Apr-2016Deployment review
03-May-2016Close

 

RAG Status

GREEN

 

Report by Sue Woodger for February 2016

Achievements in Last Period

  • Iteration 2 completed (internal signoff) 
  • Technical issues updated

 

Issues

  • No major issues

 

Next Steps

  • Deploy iteration 2 coursework materials

 

The project status is currently GREEN

TEL030

Annual Moodle Upgrade

Compliance

 

Milestones

25-Feb-2016Planning
25-Mar-2016Analysis
08-Apr-2016Design
29-Apr-2016Build
24-Jun-2016Acceptance
11-Jul-2016Deployment
22-Jul-2016Deployment Sign Off
29-Jul-2016Project Closure

 

RAG Status

GREEN

Report by Colin Forrest for February 2016

Achievements in the last period

  • Planning is now completed for the project 

 

Issues

  • None

 

Next steps

  • Review project milestones
  • Proceed with analysis and design

 

The project status is currently GREEN

TEL031

VLE Student Analytics

Discretionary

 

Milestones

11-Mar-2016Stage 1: Project Brief
14-Mar-2016Stage 1: Access to ODL data in Learn, Moodle, SITS, bespoke VLEs and survey data
18-Mar-2016Stage 1: Communications plan
31-Mar-2016Stage 1: Analytics models produced by Civitas
15-Apr-2016Stage 2: Investigations ensuring correct data captured
31-May-2016Stage 2: Improving the Student experience
30-Jun-2016Stage 3: Project plan for rollout
31-Aug-2016Stage 4: Pilot rollout
30-Sep-2016Close

 

RAG Status

GREEN

Report by Sue Woodger for February 2016

Achievements

  • Civitas engineers were on site beginning of February for meetings with Jeff Haywood, Anne-Marie Scott and Lisa Dawson to kick off discussions around VLE and Student data
  • Project brief out to project team for perusal

Issues

  • None so far

Next steps

  • Project brief signed off by 11 March 16
  • Meetings set up to allocate tasks and take project forward

 

The project status is currently GREEN

TEL032

BlackBoard Collaborate MyEd Channel Refresh

Compliance

 

Milestones

Planning - 11/03/16

 

RAG Status

RED

Report by David Watters for February 2016

Achievements in Last Period

  • Initial discussions between Programme Managaer, Dev Services and LTW team

 

Issues

  • Awaiting access to API from BlackBoard, however it was agreed with the Programme Manager at the regular programme meeting 26/01/16 to start the project.
  • Issues round resourcing to be monitored

 

Next Steps

  • Complete Project Brief and plan

 

The project status is currently RED due to uncertainty over time, scope, and cost.

TEL033

Learn and Student Record Grade Exchange

Discretionary

 

Milestones

to be agreed - planning to complete 18/03

 

RAG Status

RED

Report by Jason Fiddes for February 2016

Achievements in Last Period

  • Agreement to split the project into 2 phases
  • Phase 1 (15/16) to focus on solution design, planning and feasibility.
  • Phase 2 (16/17) to focus on delivery

 

Issues

  • Planning milestone of 12/02 - not achieved - this has been moved to 18/03 (PICCL raised)

Next Steps

  • Complete planning
  • Sign off brief

 

The project status is currently RED due to changes to milestones and scope.

 

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary

TEL017 (AP45-038)

VLE Student Analytics

Closure Approved 04 September 2015

TEL018 (AP45-037)

QMP Upgrade

Closure Approved 25 September 2015

TEL022 (AP45-058)

Moodle Upgrade

Closure Approved 11 September 2015

TEL023 (AP34-049)

Next Generation Voting System Implementation

Closure Approved 11 September 2015

TEL024

TEL024 Migration of MVM UG to PebblePad

Closure Approved 02 October 2015

TEL021 (AP45-039)

TELS Management Information

Closure Approved 04 December 2015

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Withdrawal Approved 24 November 2015

(AP56-012)

Coldfusion Upgrade of Learn Services MyEd Channel

Withdrawn