March 2016

Report Date
March 2016

TEL Programme Report compiled by Colin Watt, (IS Apps Programme Manager) for Programme Owner Anne-Marie Scott

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Budget:

Completion of planning has been delayed on the following projects; budgets to be reviewed during estimation with considering to other demands on the programme and the feasibility of using all the remaining days by the end of July.

 

TEL031 VLE Student Analytics 

TEL032 BlackBoard Collaborate MyEd Channel Refresh 

TEL033 Learn and Student Record Grade Exchange Feasibility Study

 

A proposal for the Online Assessment Evaluations (years 2 and 3) days will be discussed at the next Programme meeting.

Additionally, a proposal for using TEL days for the Lynda.com delivery / integration will be discussed at the next Programme meeting.

Programme Balance row stands at 24d

 

Issues:

TEL029 Adaptive Learning Pilot - PM concerned about feasibility of delivering iteration 3, which is now late. PM organising meeting w/c 11/04/16 to discuss and make decision.

 

Projects in Progress:

TEL025 Moodle Course Enrolment Management - UAT not complete or signed off. Meeting 07/04/16 to review approach and agree options to resolve barriers to progress.

TEL029 Adaptive Learning Pilot - Deployment of iteration 2 coursework materials completed, but iteration 3 delivery delayed.

TEL030 Annual Moodle Upgrade - Analysis in progress.

TEL031 VLE Student Analytics - End of Planning moved to 15 April.

TEL032 BlackBoard Collaborate MyEd Channel Refresh - End of Planning moved to 15 April.

TEL033 Learn and Student Record Grade Exchange Feasibility Study - End of Planning moved to 15 April.

 

 

Forward Look and RAG

Resource Summary

 

 

Section Two: Projects Not Started

 

Project InfoProject Manager's Commentary
AP56-080 Online Assessment Evaluations (years 2 and 3)Scheduled start: TEL029 Adaptive Learning Pilot started using 20d from umbrella project. outstanding budget reduced to 40d in mid-year review.

 

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

TEL025

TEL025 Moodle Course Enrolment Management

Discretionary

Milestones

 

TBCAcceptance complete
TBCDeployment complete
TBCDeployment Review complete
TBCClosure

RAG Status

RED

Report by Karen Stirling for March 2016

Achievements in Last Period

  • UAT commenced and being tested by Moodle Service team
  • A number of JIRAS have been raised and resolved / retested 

Issues

  • UAT start was delayed as there was issue with MOODLE Test environment this was investigated by Moodle Service team and resolved by Application Management by completing a database restore
  • A number of JIRAS have been raised due to quality of data in IDM Test and impacted by LDAP sync job not having been run on Test environment by ITI for a number of months this has caused further delays to testing also Business lead also on annual leave
  • Grouper Permissions issue highlighted that test users all require Sys Admin access to view folders and will impact users in Live environment. A workaround has been proposed by Service Management. A problem record has been raised for investigations into the upgraded version of Grouper to understand permissions issue.
  • Review completed for impacts of delays on project budget additional 13 days required to complete project
  • Revised milestones proposed to Project Sponsor, Programme Manager and Business Lead however due to concerns around data quality and progress out with projects for changes to Course code and Grouper concerns Project Sponor has placed a halt to UAT and proposed milestones not approved. Meeting being held with Enterprise Architect, Service Management and project team including Project Sponsor on 7th April to discuss way forward.
  • A further issue has been encountered with the MOODLE Test environment which is being investigated by the Service team, therefore the testing team have had to use a workaround to continue testing

 

Next Steps

  • UAT to recommence, complete and sign off Acceptance
  • Deployment Checklist
  • Preparation for deployment – checklist, service alert etc.
  • Deployment to Live

The project status is RED due to the UAT being placed on hold and action plan agreed and in place.

 

 

TEL029

Adaptive Learning Pilot

Discretionary

 

Milestones

18-Apr-2016Feedback survey updates deployment
22-Apr-2016Deploy iteration 3 coursework materials
26-Apr-2016Development of iteration 3 coursework materials - internal signoff
27-Apr-2016Deployment review
03-May-2016Close

RAG Status

AMBER

 

Report by Sue Woodger for March 2016

Achievements

  • Iteration 2 materials have been delivered 
  • The milestones for Analytics configuration and Deploy analytics were withdrawn as the SME and Lead Editor believed that the current analytics delivered what they required. They did mention that it was difficult to evaluate without student data and they will have better feedback once more data comes through students' use. However any updates would come under future improvements (no development within this project) and will be captured in the closure report.
  • Lead editor was able to finally confirm that technical issues were all ironed out and the milestone closed (technical issues milestone)
  • Lead editor has confirmed that iteration 3 has started but approach has changed from lectures to topics

 

Issues

  • There were delays to iteration 3 starting as there was no decision on which materials were going into iteration 3
  • Although an initial topic 'Carbon in Oceans' has been started there is still no decision on what other topics are to be included in iteration 3.
  • Tom Challands is creating the materials for iteration 3 and his contract was expected to finish at the end of April but this has been extended to the end of July and he will be developing iteration 3 materials within this time. This means that the iteration 3 delivery will be delayed which will impact on the closure date. PM has submitted a request for extending the project and will discuss with project sponsor when she returns from leave. However this discussion will opened up to discuss the confidence is realising iteration 3. Until the discussions have taken place and a decision reached milestones have been  temporarily moved out within this year without extending timescales.
  • Feedback survey has been delayed as author (Amy Woodgate) is waiting on SME’S supplying feedback to update the forms. Milestone has been delayed until 18 April

Next steps

  • Feedback on updates to the existing surveys to be sent to Amy so she can update the surveys
  • Agreement reached on iteration3

 

Project is AMBER as current milestones are at risk as current projections from iteration 3 means we will have to extend the project. Discussions to be held with project sponsor on her return from leave

 

 

TEL030

Annual Moodle Upgrade

Compliance

 

Milestones

12-Apr-2016Analysis
15-Apr-2016Design
29-Apr-2016Build
24-Jun-2016Acceptance
11-Jul-2016Deployment
22-Jul-2016Deployment Sign Off
29-Jul-2016Project Closure

RAG Status

GREEN

Report by Colin Forrest for March 2016

Achievements in the last period

  • The BRD has been drafted and circulated for sign off.
  • Although slightly out of sync Software Development have started the analysis of the new version and the SDS is being updated.  This is helping to keep us on track as we get the BRD signed off.

Issues

  • Other than a delay in getting the BRD signed off due to Annual Leave and illness we are on track.  We do not anticipate this will delay the plan as a whole.

Next steps

  • We will sign off the Analysis and Design phases of the project.
  • We will refresh DEV and install the updated version of Moodle.

TEL031

VLE Student Analytics

Discretionary

 

Milestones

15-Apr-2016Stage 1: Project Brief
15-Apr-2016Stage 2: Investigations ensuring correct data captured
22-Apr-2016Stage 1: Communications plan
29-Apr-2016Stage 1: Access to ODL data in Learn, Moodle, SITS, bespoke VLEs and survey data
31-May-2016Stage 2: Improving the Student experience
30-Jun-2016Stage 3: Project plan for rollout
31-Aug-2016Stage 4: Pilot rollout
30-Sep-2016Close

RAG Status

AMBER

Report by Sue Woodger for March 2016

Achievements

  • Civitas supplied a summary of their finds – this is t be discussed with Anne-Marie Scott and Lisa Dawson

Issues

  • Project brief delayed due to late replies and PM sick leave – to be re-issued and approved

Next steps

  • Project brief signed off by 15 April 16
  • Meetings set up to allocate tasks and take project forward

 

Programme Manager: The project status is AMBER due to delay in planning (time).

TEL032

BlackBoard Collaborate MyEd Channel Refresh

Compliance

 

Milestones

15-Apr-2016Planning sign-offPlan
15-Apr-2016Business analysis sign-offAnalyse
22-Apr-2016Systems Analysis sign-offDesign
01-Jun-2016Build sign-offBuild
28-Jun-2016Integration sign-offIntegrate
12-Jul-2016Acceptance sign-offAccept
14-Jul-2016Deployment to LIVEDeliver
20-Jul-2016Deployment sign-offDeliver
05-Aug-2016Project closureClose

 

RAG Status

AMBER

Report by David Watters for March 2016

Achievements in Last Period

  • Project Brief completed
  • Business requirements prepared for review
  • Design template received from Blackboard

 

Issues

  • Sign-offs delayed because of leave and sickness
  • Issues round resourcing to be pursued

 

Next Steps

  • Sign-off planning stage
  • Sign-off business requirements
  • Commence work on system design

 

Programme Manager: The project status is AMBER due to delay in planning (time).

TEL033

Learn and Student Record Grade Exchange

Discretionary

 

Milestones

18-Mar-2016Planning Complete (Phase 1)
29-Apr-2016BRD complete
27-May-2016TAD complete
21-Jun-2016Delivery plan / Roadmap complete
30-Jun-2016Project Closure (Phase 1)

 

RAG Status

AMBER

Report by Jason Fiddes for March 2016

Achievements in Last Period

  • Project Brief and plan agreed in principle
  • Phase 1 (15/16) to focus on solution design, planning and feasibility.
  • Phase 2 (16/17) to focus on delivery

 

Issues

  • Planning milestone of 18/03 - not achieved - due to issues securing resources.

 

Next Steps

  • Complete planning
  • Sign off brief

 

Programme Manager: The project status is AMBER due to delay in planning (time).

 

 

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary

TEL017 (AP45-038)

VLE Student Analytics

Closure Approved 04 September 2015

TEL018 (AP45-037)

QMP Upgrade

Closure Approved 25 September 2015

TEL022 (AP45-058)

Moodle Upgrade

Closure Approved 11 September 2015

TEL023 (AP34-049)

Next Generation Voting System Implementation

Closure Approved 11 September 2015

TEL024

TEL024 Migration of MVM UG to PebblePad

Closure Approved 02 October 2015

TEL021 (AP45-039)

TELS Management Information

Closure Approved 04 December 2015

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Withdrawal Approved 24 November 2015

(AP56-012)

Coldfusion Upgrade of Learn Services MyEd Channel

Withdrawn