April 2016

Report Date
April 2016

TEL Programme Report compiled by Colin Watt, (IS Apps Programme Manager) for Programme Owner Anne-Marie Scott

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Budget:

Programme Balance row stands at 27 days

 

Issues:

Concern that remaining days effort may not be used by the end of July, specifically on these projects:

TEL033 Learn and Student Record Grade Exchange Feasibility Study (58 days)

AP56-080 MULTI PROJECT BALANCE ROW Online Assessment Evaluations (years 2 and 3) - (remaining 20 days) -  carried forward to the next Programme meeting (May).

 

Projects in Progress:

TEL025 Moodle Course Enrolment Management - UAT not complete or signed off.

TEL029 Adaptive Learning Pilot - Iteration 3 delivery delayed; revised plan agreed with Project Sponsor.

TEL030 Annual Moodle Upgrade - Build awaiting signoff.

TEL031 VLE Student Analytics - End of Planning approved.

TEL032 BlackBoard Collaborate MyEd Channel Refresh - End of Planning approved.

TEL033 Learn and Student Record Grade Exchange Feasibility Study - End of Planning approved.

TEL034 Lynda.com Implementation - Project started and in planning - End of Planning expected w/c 09 May.

 

Forward Look and RAG

Resource Summary

 

 

Section Two: Projects Not Started

 

Project InfoProject Manager's Commentary
AP56-080 Online Assessment Evaluations (years 2 and 3)Scheduled start: TEL029 Adaptive Learning Pilot started using 20d from umbrella project. outstanding budget reduced to 40d in mid-year review.

 

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

TEL025

TEL025 Moodle Course Enrolment Management

Discretionary

 

Milestones

TBC

27-May-2016Acceptance complete
03-Jun-2016Deployment complete
17-Jun-2016Deployment Review complete
24-Jun-2016Closure

RAG Status

RED

Report by Karen Stirling for April 2016

Achievements in Last Period

  • Meeting held with Enterprise Architect, Service Management and project team including Project Sponsor on 7th April to discuss way forward with a number of actions raised:
  • Dave Berry has initiated a Change request for Withdrawn Students - this is now with Service Management to take forward the change request, copied to key service owners Karen Osterburg, Alex Carter and Anne Marie Scott. An estimate for development work has been provided by ISG Development Team.
  • A workaround script has been suggested from the Grouper User Group. A problem record has been raised and developer resource requested to assess issue (2 days allocated)
  • The change to the course code in Grouper is expected to be completed prior to the roll forward in June. Course code key to be defined and Michael Sun has been asked to estimate. We will require Karen Osterburg to sign off development proposal. Geir Granum and Chris McKay have to produce a specification and include impact on TEL025 project. Once details have been gathered this has to be presented back to project sponsor for agreement to take forward.  The specification is to include a description of how the groups will be used within the business processes of setting up courses, submitting assessments, etc. Alex Carter has asked for PM to manage this piece of work alongside the project. As this will need to be completed ahead of TEL025 project deploying to live. Also confirmed that this development will be charged to RDS.
  • TEL025 UAT plan has been reviewed by Chris McKay and Stephannie Hay to highlight any area that may have been omitted. Stephannie to request brand new data including: Courses, Students, Course organisers by SSP to allow project to track end to end testing, SSP to provide what kind of timeframe they would need to be able to do this for the project

 Issues

  • UAT remains on hold until update on progress have been reviewed and agreed by Project Sponsor
  • Review  impacts of delays on project budget to complete project
  • Review milestones in light of development work required for course code change

Next Steps

  • Commence development work aligned to Course Code fix
  • UAT to recommence, complete and sign off Acceptance
  • Deployment Checklist
  • Preparation for deployment – checklist, service alert etc.
  • Deployment to Live

The project status is RED due to the UAT being placed on hold and dependency of course code development work

 

 

TEL029

Adaptive Learning Pilot

Discretionary

 

Milestones

 

13-May-2016Feedback survey updates deployment 
16-May-2016Deploy iteration 3 coursework materials 
16-May-2016Development of iteration 3 coursework materials - internal signoff 
20-May-2016Deployment review 
23-May-2016Close

RAG Status

AMBER

 

Report by Sue Woodger for April 2016

Achievements

  • Nothing this month

Issues

  • Meeting was held with project sponsor and programme manager where project manager discussed her concerns for the delivery of iteration 3 materials, even if the project is extended to end July 16.  Closure is currently due next week on 3 May and we are awaiting formal approval from project sponsor that she agrees to an extension of the project and an additional 7 days budget. A piccl has been submitted for an interim closure date until that approval is received.
  • Feedback survey is still delayed. There has been confusion with the Lead editor about who is doing this work. He has been informed again to liaise with Amy Woodgate. He says that they will aim to get the survey out during exams and is confident that they will get a good response. PM has asked Amy to liaise with Lead Editor to ensure survey goes out. Milestone has been delayed until 13 May.

Next steps

  • Feedback on updates to the existing surveys to be sent to Amy so she can update the surveys
  • Agreement reached on iteration 3

 

Project is AMBER as although we have approved milestones they are only interim. We await project sponsor approval to get the milestones finalised.

 

 

TEL030

Annual Moodle Upgrade

Compliance

 

Milestones

 

29-Apr-2016Build
24-Jun-2016Acceptance
11-Jul-2016Deployment
22-Jul-2016Deployment Sign Off
29-Jul-2016Project Closure

RAG Status

GREEN

Report by Colin Forrest for April 2016

Achievements in the last period

  • We have progressed into the Build phase of the project.
  • Dev has been refreshed from Live and Moodle has been updated.
  • We are working through testing on Dev as per our plan.
  • We will now take the work of TEL025 through the environments at the same time as the Moodle Upgrade.

Issues

  • There have been some issues surrounding resourcing, but we have been resolving these satisfactorily as they occur.
  • Some plugins have created fatal errors in Dev, but the Service Owner along with support from Software Dev have resolved the issues.

Next steps

  • Progress into Test as per the plan.

Project status is currently GREEN

TEL031

VLE Student Analytics

Discretionary

 

Milestones

 

06-May-2016Stage 2: Security issues resolved
31-May-2016Stage 3: Historical extracts ready
16-Jun-2016Stage 3: Analytics models available
30-Jun-2016Stage 2: System Design Document
30-Jun-2016Stage 3: Project plan for rollout
30-Jun-2016Stage 2: Final Datasets defined
30-Aug-2016Stage 2: Build Views
16-Sep-2016Stage 4: Pilot rollout preparation
30-Sep-2016Stage 3: Go Live - Regular extracts
18-Nov-2016Stage 5: Launch pilot
30-Nov-2016Close

RAG Status

RED

Report by Sue Woodger for April 2016

Achievements

  • Project Brief approved. Submitted to WIS
  • Meeting held with ODL staff to introduce them to the project. Civitas gave presentation

Issues

  • No issues

Next steps

  • Operational meetings set up to allocate tasks and take project forward

 

Programme Manager comment: Project is RED in agreement with Programme Owner given uncertainty on plan.

PM confirmed with Anne-Marie Scott (Acting Joint project sponsor) on 16 May that the project  RAG was red due to Time and Cost. Cost is because of the potential overspend if the project does not deliver on time and Time as we did not resources assigned in asta, Civitas had not fed back on the plan and security issues were not finalised. Project Manager also was unhappy that the operation of the project was based on a high level plan and that we needed more detail.

We now have a plan to bring project back to Green status:

  1. Fix the resources in the plan
  2. Ensure Civitas are on board with the plan
  3. Security issues confirmed
  4. Detailed plan available

TEL032

BlackBoard Collaborate MyEd Channel Refresh

Compliance

 

Milestones

22-Apr-2016Systems Analysis sign-off
01-Jun-2016Build sign-off
28-Jun-2016Integration sign-off
12-Jul-2016Acceptance sign-off
14-Jul-2016Deployment to LIVE
20-Jul-2016Deployment sign-off
05-Aug-2016Project closure

RAG Status

AMBER

Report by Chris Konczak for April 2016

Achievements in Last Period

  • Project Brief signed off
  • Business requirements signed off
  • API received from Blackboard
  • System analysis started

Issues

  • API incomplete - meeting with Blackboard needed to resolve
  • Change of project manager

Next Steps

  • Sign-off system design
  • Co-ordinate with Blackboard on design

 

 

Programme Manager's comment: RAG status revised to AMBER (time) due to delays getting required documentation from BlackBoard, and confirmation of resourcing.

TEL033

Learn and Student Record Grade Exchange

Discretionary

 

Milestones

09-May-2016Business Requirements complete
27-May-2016Technical Design complete
21-Jun-2016Delivery plan / Roadmap complete
22-Jul-2016Project Closure (Phase 1)

RAG Status

AMBER

Report by Jason Fiddes for April 2016

Achievements in Last Period

  • Initial workshop to gather business requirements completed
  • Technical Resources assigned

 

Issues

  • Planning milestone not achieved - this has been moved and a PICCL raised

 

Next Steps

  • Complete BRD
  • Complete Analysis and Design

 

TEL034

Lynda.com Implementation

Discretionary

 

Milestones

 

13-May-2016PLANNING
01-Jun-2016Business Requirements
02-Jun-2016System Design
15-Jun-2016Build
29-Jun-2016Integration
07-Jul-2016Acceptance
08-Jul-2016DELIVERY: Soft launch
04-Aug-2016Deployment Sign Off
11-Aug-2016CLOSURE
10-Sep-2016DELIVERY - Global

 

RAG Status - AMBER

Report by Nikki Hackett Reed  for April 2016

Achievements this period

  • An initial meeting with Jenni to introduce myself and have a quick review of the project objectives.
  • Initial discussion with Dev Tech regarding resource challenges
  • HR stakeholders identified
  • Initial discussion regarding Single Sign On
  • Project Plan drafted
  • 3 Point Estimate drafted
  • Project Brief issued for sign off but withdrawn and extention to planning Phase from 29/04 to 13/05

Issues

  • Planning dealys due to unidentified Business Scope
  • Lynda.com ownership and administration

Next Steps

  • End of Planning approval
  • Business Requirements Document
  • System Design 
  • Clarification of integration with LEARN and Moodle

 

Project is AMBER due to delays with planning and clarity required on ownership.

 

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary

TEL017 (AP45-038)

VLE Student Analytics

Closure Approved 04 September 2015

TEL018 (AP45-037)

QMP Upgrade

Closure Approved 25 September 2015

TEL022 (AP45-058)

Moodle Upgrade

Closure Approved 11 September 2015

TEL023 (AP34-049)

Next Generation Voting System Implementation

Closure Approved 11 September 2015

TEL024

TEL024 Migration of MVM UG to PebblePad

Closure Approved 02 October 2015

TEL021 (AP45-039)

TELS Management Information

Closure Approved 04 December 2015

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Withdrawal Approved 24 November 2015

(AP56-012)

Coldfusion Upgrade of Learn Services MyEd Channel

Withdrawn