May 2016

TEL025

TEL025 Moodle Course Enrolment Management

Discretionary

Milestones

RAG Status

GREEN

Report by Karen Stirling for May 2016

Achievements in Last Period

• Commence development work aligned to Course Code fix is being  progressed alongside TEL025 but being charged via ITS RDS Service Management budget
• Test environment being prepped for UAT to commence following upgrade
• New test data requested for commencement of UAT from SSP
• Dev Tech resource aligned to new milestone dates

 Issues

• UAT due to recommence week starting 23^rd May, following Moodle upgrade on test via TEL030 project. Unfortunately delayed until 7th June due to key TEL030 resource being off on leave
• Review completed on impacts of delays on project budget and milestones with project PICCL raised and submitted to WIS

Next Steps

• Sign off Acceptance
• Preparation for deployment – checklist, service alert etc.
• Deployment to Live

The project status is GREEN

TEL029

Adaptive Learning Pilot

Discretionary

Milestones

RAG Status

GREEN - agreed with project sponsor

Report by Sue Woodger for May 2016

Achievements

• Iteration 3 materials are in development
• PM met with CogBooks PM – he is looking into licensing going forward
• Project sponsor approved the revised milestones so iteration 3 could be completed and additional 7 days budget for the project to cover PM time until end of July. Eduardo agreed 21 June would be when iteration 3 materials would be complete and submitted to CogBooks so the revised milestones were
  • Development of iteration 3 materials - Internal signoff - 19 July
  • DSOR – 25 July

  • Close 29 July

Issues

• Feedback survey is still delayed. TEL set the surveys up for Lead editor and registered his uun for access then handed the surveys over to him as he wanted to do them and TEL have heard nothing more. PM is following up with lead editor and milestone has been delayed further until 13 June.

Next steps

• Feedback on surveys from lead editor
• Iteration 3 materials to be submitted to CogBooks by 24 June

TEL030

Annual Moodle Upgrade

Compliance

Milestones

RAG Status

GREEN

Report by Colin Watt for May 2016

Achievements in the last period

• Test platform upgraded and refreshed.
• Load / capacity testing planned w/c 06/06/16.
• Liaison with TEL025 PM to ensure testing can progress on Moodle test.

Issues

• No major issues at present.

Next steps

• Testing, UAT, and progress to Acceptance as per the plan.

TEL031

VLE Student Analytics

Discretionary

Milestones

RAG Status

AMBER - Agreed with Anne-Marie Scott

Report by Sue Woodger for May 2016

Achievements

• Alistair Fenemore, CISO, confirmed on 18 May that from an information security perspective, we were good to go for the initial one off transfer.
• Student Systems Historical extract delivered to and received by Civitas 26 May
  • Defeng completed the document transfer process, walked 2 colleagues through the process and documented it on the wiki. Chris from Civitas has confirmed the transfer has successfully worked.
• Learn and Moodle VLEs historical extract delivered to and received by Civitas 3 June. Chris has confirmed the transfer of data. Sue informed Melissa, Gavin, Dragan (and AMS, Lisa and Steph) that extracts were successfully transferred.
• Chris from Civitas supplied a list of fields he would require from the Moodle clickstream data which was passed onto Steph Hay and Anne-Marie Scott, who will prepare this data
• System Design document is complete and will now be circulated for comment
• Civitas visited week beginning 23 May  where Chris, Paul, Geir discussed data and headers, Sue and Mara confirmed Civitas plan lined up with ours and Lisa, Amy, AMS, Mara, Chris had a discovery conversation so Civitas can understand more of the ODL program workings so they can have suggestions about actionable strategies with the ODL data.
• At last programme meeting project was escalated to Red by AMS on grounds of time and cost. A four point plan was put into action to bring back to green. Three of the points have been completed and AMS has agreed the RAG status of the project can be reduced to Amber. The 4 point plan:
  • Fix the resources in the plan –Dev and DevTech resources were booked for the historical extract with regular extract resources requested. At this point the resource manager is unsure whether he himself will prepare the regular extracts or if it will go to another developer.
  • Ensure Civitas are on board with the plan – Mara from Civitas has confirmed they are happy with our plan and Sue met her on 25 May where they agreed Civitas plan aligns with UoE plan.
  • Security issues confirmed – these are now agreed for the historical extract. Alistair will again be involved in the process for regular extracts
  • Detailed plan available – this has been created and after discussion amendments will be made and recirculated for Anne-Marie and Lisa to agree it. Once agreed we can reduce RAG to green.
• AMS and Lisa have agreed the following time periods with Civitas
  • 4-8 July - for data validation i.e. looking at the model and validating that it is correct. Dev Services time has been booked for this
  • 8-12 August – rollout training to academic staff
  • 3-7 October – building up the support process
• Project newsletter set up and first two instalments sent out. Initial membership was Anne-Marie Scott, Lisa Dawson, Colin Watt, Adam Wadee, Bill Lee, Geir Granum, Mark Lang, Peter Jackson, Alex MacDonald. I have since added Mara and Chris from Civitas as they expressed interest in receiving it, Amy Woodgate (on request from AMS) and Steph Hay (who is covering for AMS who is on leave). AMS is briefing senior management.

Issues

• No issues as such this month. Just to note that any mass communications to students require to be first run past the Press Office so that they have awareness.

Next steps

• System Design Document will be circulated for comment
• Communications and Training plans for the rollout developed

Project is AMBER as we still have to finalise the last item on the four point plan to bring RAG down to green. Agreed with Anne-Marie Scott

TEL032

BlackBoard Collaborate MyEd Channel Refresh

Compliance

Milestones

RAG Status

AMBER

Report by Chris Konczak for May 2016

Achievements in Last Period

• Design signed off and sent to Blackboard for approval.
• Meeting with Blackboard which resolved API issues
• Dedicated contractor started for development on this project

Issues

• Milestones revised as there were delays in getting information from BlackBoard to continue with the design spec, project is AMBER as a result.

Next Steps

• Build sign off
• Integration sign off

TEL033

Learn and Student Record Grade Exchange

Discretionary

Milestones

(to be agreed with Project Sponsor)

RAG Status

RED

Report by Iain Moore-McLaughlin for May 2016

Achievements in Last Period

• Appointment of new Project Manager.
• Programme Manager circulated notes from requirements workshop for comment in absence of notes from previous PM.
• Business Analyst resource secured to produce BRD.
• Meetings with Subject Matter Experts conducted to develop BRD content.
• Project re-planned.

Issues

• No major issues at this time.
• Main issue is the delay to production of BRD due to staffing - this is being addressed by new PM with Business Analyst assistance.

Next Steps​

• Conduct meeting with Project Sponsor on her return from annual leave.
• Confirm Project Team make up and initiate regular checkpoint meetings.
• Review risk/issue logs and initiate any mitigation/control activity as required.

Project is RED due to delays; the revised milestones need to be agreed with the Project Sponsor.

TEL034

Lynda.com Implementation

Discretionary

Milestones - SOFT LAUNCH

RAG Status

AMBER

Report by Nikki Hackett Reed for May 2016

Achievements this period - Soft Launch

Project Brief signed off/WIS signed off

Soft Launch Business Requirements defined and signed off

Data Protection policy and archiving process yet to be established signed off (hence delay)

Business ownership and administrational accountabilities identified

Technical design defined (based on current understanding but this may change dependant on Data Protection/Archiving decision)

Issues

Changes to scope and delivery date - SOFT LAUNCH

https://www.projects.ed.ac.uk/project/tel034/issues/12

Next Steps - Soft Launch

Issue comms to affected parties

Issue comms advising downtime for Lynda.com users during UAT

Issue general Soft Launch comms

Create Webpage landing site for access to Lynda.com

UAT

Soft Launch release

TEL017 (AP45-038)

VLE Student Analytics

Closure Approved 04 September 2015

TEL018 (AP45-037)

QMP Upgrade

TEL022 (AP45-058)

Moodle Upgrade

TEL023 (AP34-049)

Next Generation Voting System Implementation

TEL024

TEL024 Migration of MVM UG to PebblePad

TEL021 (AP45-039)

TELS Management Information

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

(AP56-012)

Coldfusion Upgrade of Learn Services MyEd Channel