July 2016

Report Date
July 2016

TEL Programme Report compiled by Colin Watt, (IS Apps Programme Manager) for Programme Owner Anne-Marie Scott

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Projects in Progress:

 

TEL025 Moodle Course Enrolment Management - Deployment to Live completed for soft launch in July. Monitoring of Data Quality now ongoing

TEL030 Annual Moodle Upgrade - Updated and tested DR plan scheduled for completion week commencing 1st August; project can then be signed off and closed

TEL031 VLE Student Analytics - Issues still with data protection – need to further discuss use of anonymised v non-anonymised data – this is to be taken to the project board

TEL032 BlackBoard Collaborate MyEd Channel Refresh - Outstanding JIRAs need to be actioned becore Deployment sign off and closure can be achieved

TEL033 Learn and Student Record Grade Exchange Feasibility Study - Agreement to de-scope to concept feasibility paper delivery only to agree initiative is one project to be reached and milestones adjusted accordingly

TEL034 Lynda.com Implementation - Business Requirements to be signed off and work packages implemented

TEL039 WEBPA Migration - A meeting was held with stakeholders and a way forward agreed - project brief being resubmitted this week

 

Forward Look and RAG

 

 

Resource Summary

 

 

Section Two: Projects Not Started

 

Project InfoProject Manager's Commentary
All planned projects started 

 

 

Section Three: Projects in Progress

 

Project InfoProject Manager's Commentary

TEL025

Moodle Course Enrolment Management

Discretionary

 

Milestones

16-Aug-2016

Deployment Review complete

30-Aug-2016

Closure

 

RAG Status

GREEN

Report by Karen Stirling for July 2016

Achievements in Last Period

  • User Acceptance signed off
  • Updated Implementation ready for live deployment on 19th July
  • Handover to  Application Management completed
  • Deployment to Live completed for soft launch
  • Monitoring Data Quality following Soft Launch

Issues

  • Development work aligned to Course Code fix being completed via ITS RDS Service Management budget requires resource to start work as key developer not available until August

Next Steps

  • Ongoing Monitoring of Data Quality following Soft Launch
  • Deployment Sign off review
  • Project Closure

 

The project status is GREEN

 

TEL029

Adaptive Learning Pilot

Discretionary

 

Milestones

Closure 12-Aug-2016

RAG Status

GREEN

 

Report by Sue Woodger for July 2016

Achievements

  • Project was ready for closure on 29 july and submitted to wis

Issues

  • Closure was rejected by Wis as they did not know who it was that had signed off for Jo as they were not on the stakeholder list and asked who was signing off for business lead. As the person that would sign off for business lead would also not be on stakeholder list i will wait til sponsor and business lead are back form leave

Next steps

  • Get project sponsor and business lead sign off when  back from leave
  • Put delay into wis
  • Reopen project and resubmit closure

 

 

TEL030

Annual Moodle Upgrade

Compliance

 

Milestones

05-Aug-2016

Closure

RAG Status

GREEN

Report by Karen Stirling (on behalf of Colin Watt) for July 2016

Achievements in the last period

  • Acceptance completed and sign off achieved on 30th June
  • Deployment to Live completed  as planned on 12th July only a slight delay in the deployment start time due to outage encountered at AT.
  • DSOR meeting held on 28th July
  • Closure completion report drafted/updated and closure questionnaire issued out for lessons learned.

 

Issues

  • No major issues since deployment to live
  • Updated and tested DR plan not completed so this is scheduled for week commencing 1st August

 

Next steps

  • Closure sign off
  • Project Closure

 

The project status is GREEN

TEL031

VLE Student Analytics

Discretionary

 

Milestones

These will be replanned beginning of August

29-Jul-2016Stage 3: Project plan for rollout
30-Aug-2016Stage 3: Build Views
16-Sep-2016Stage 4: Pilot rollout preparation
30-Sep-2016Stage 3: Go Live - Regular extracts
18-Nov-2016Stage 5: Launch pilot
30-Nov-2016Close

RAG Status

RED

Report by Sue Woodger for July 2016

Achievements

  • Governance issues resolved and first project board taking place 23 August
  • Learn data validation complete

 

Issues

  • Issues still with data protection – need to further discuss use of anonymised v non-anonymised data – this is to be taken to the project board

 

Next steps

  • Replanning in accordance with delays due to data protection issues
  • Moodle data validation to be held wb 8 August
  • SITS data validation to continue in September
  • ODL tutor open session to be held on 12 August
  • Data architecture document to be completed by end of August

TEL032

BlackBoard Collaborate MyEd Channel Refresh

Compliance

 

Milestones

19-Aug-2016Deployment sign-off
24-Aug-2016Project closure

RAG Status

GREEN

Report by Chris Konczak for July 2016

Pending

Achievements in Last Period

  • Build and integration milestones signed off
  • UAT milestone achieved
  • Deploy to LIVE achieved

 

Issues

  • Outstanding JIRAs need to be actioned becore we can get Deployment sign off and closure

 

Next Steps

  • Complete outstanding JIRAs
  • Re-deploy to LIVE
  • Achieve deployment sign off
  • Achieve Closure

TEL033

Learn and Student Record Grade Exchange

Discretionary

Milestones

Date

Milestone

29-Jul-2016

Feasibility Paper Complete

29-Jul-2016

Project Complete (Phase 1)

These milestones are not achievable but have not been changed due to confusion over execution. The proposed alternative milestones are:

Proposed Milestone

Proposed Date

Feasibility Paper Complete

12-Aug-2016

Phase 2 Options Review

19-Aug-2016

RAG Status

Amber

Report by Iain Moore-McLaughlin for July 2016

Achievements in Last Period

  • Work continued on the development of the feasibility paper which should be ready by 12 August.
  • An early draft has been created and although more work is required it suggests that all options will not work "out of the box" and will require a degree of effort.

Issues

  • The project is being affected by confusion at senior levels regarding the best way to execute it.

Next Steps​

  • Agree to de-scope to concept feasibility paper delivery only  and adjust milestones accordingly (see associated PICCL's).
  • Agree initiative is one project.

TEL034

Lynda.com Implementation

Discretionary

 

Milestones

Target date

Title

Complete

13/05/16

Planning

YES

23/08/16

Delivery

NO

14/09/16CLOSENO

RAG Status

AMBER

Report by Nikki Hackett Reed for July 2016

Achievements this period 

Work Packages:

LEARN:

  • configured on DEV & Test but doesn't send uun in a reliable format (hashed string)
  • Weblink connection doesn't go where we expect it to go but Basic LTI does which may provide us with uun option - to be tested
  • Informal UAT undertaken

Moodle:

  • configured on DEV & Test
  • Basic LTI connection established
  • Challenges with uun being sent without external tool being modified
  • Informal UAT undertaken

MyEd: Launched into LIVE 28/07/16

SSO:

UOE:LYNDA entitlement will be globally attributed to staff/student/visitor for FULL LAUNCH + staff@/student@/visitor@ affiliation to trigger Lynda.com access.

VRS:

Visitor stat breakdown (circa 5,000) issued for review to evidencially support the approach making Lynda.com a default accessed tool as apposed to a selectable service on VRS (the same as EASE etc), VRS staff training by IS Skills will be advised that Lynda.com is an available resource to visitors but on a ‘need to learn’ basis as appropriate.

Business Objects:

Business Objects Statement drafted (as per D.Berry) and issued for review - awaiting sign off

Business Objects Template drafted and issued for ewview - awaiting sign off

  • reporting objectives
  • reporting definitions
  • data pull
  • mock ups

EqIA

Drafted and issued for review - awaiting sign off

OLA

Drafted and issued for review - awaiting sign off

Account Archiving:

AS IS Process drafted

Risks & Issues

https://www.projects.ed.ac.uk/project/tel034/risks/22

JIRA TEL034-1

  • issue creating an account due to Lynda.ccom Shibboleth Server Provider service crashing whilst performing the daily Metadata load between 15:00 & 15:30. As within Lynda.com daily maintenance window 14:00 - 16:00 not notified.

Next Steps - 

Business Requirements signed off

Work packages implemented

TEL039 

WEBPA Migration

Discretionary

 

Milestones

5-Aug-2016Planning
16-Aug-2016Build
19-Aug--2016Integration/Acceptance
29-Aug--2016Deploy to Live
29-Aug--2016Synch live data
12-Sep-2016DSOR
19-Sep-2016Close

 

RAG Status

GREEN

Report by Sue Woodger for July 2016

Achievements

  • Project brief was completed and signed off by project team members but was rejected at wis
  • A meeting was held with stakeholders and a way forward agreed - project brief being resubmitted this week

 

Issues

  • Project brief was initially rejected as Service Management said that they could provide the service required rather than move it into APPS. As PM received conflicting information as how to proceed it was escalated to wis who asked for a meeting between all the representatives (specifically Mark Lang, Alain Forrester and Ana Heyn) to discuss the current issues and to decide on the best approach to move forward with this project. It was then agreed to take forward under APPS. It was agreed at the meeting that the project brief could now be considered approved and build could continue. Project brief to be resubmitted to WIS

 

Next Steps

  • Project brief resubmitted
  • Build signoff

 

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

TEL017 (AP45-038)

VLE Student Analytics

Closure Approved 04 September 2015

TEL018 (AP45-037)

QMP Upgrade

Closure Approved 25 September 2015

TEL022 (AP45-058)

Moodle Upgrade

Closure Approved 11 September 2015

TEL023 (AP34-049)

Next Generation Voting System Implementation

Closure Approved 11 September 2015

TEL024

TEL024 Migration of MVM UG to PebblePad

Closure Approved 02 October 2015

TEL021 (AP45-039)

TELS Management Information

Closure Approved 04 December 2015

TEL015 (AP45-039)

Online Assessment/Feedback Evaluations – FACS

Withdrawal Approved 24 November 2015

(AP56-012)

Coldfusion Upgrade of Learn Services MyEd Channel

Withdrawn