September 2020

Report Date
September 2020

(Draft) TEL Programme Report compiled by Colin Watt, (IS Apps Programme Manager) for Programme Owner Karen Howie

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Projects in Progress:

 

TEL057 Learn Foundations

TEL063 Lynda.com upgrade to Linkedin Learning

TEL068 EExams Procurement

 

 

Forward Look and RAG

Resource Summary

Section Two: Projects Not Started

None

Project Info Programme Manager's Commentary
TEL070 (AP01-19) Moodle Annual Upgrade Schedule to start Jan 2021
   

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

TEL057

Learn Foundations

Discretionary

Milestones:

Phase Two: Report on measurement against success (D9.03)

30-Nov-2020

Phase Two: Phase 2 and 3 engagement meetings completed (D3.02)

31-May-2020

Phase Two: Evidence on Phase One completed - Report Produced (D9.04)

30-Nov-2020

Phase Two: Strategy Plan Document

29-Feb-2020

Phase Two: Template amendments Completed

30-Apr-2020

Phase Two: Sign off Template Amendments (D2.04)

30-Apr-2020

Phase One: Evaluation Framework Sign Off

30-Nov-2020

Phase Two: Evaluation Baseline Completed (D9.01)

30-Nov-2020

Go/no go checkpoint for Semester 1

31-Jul-2020

Go/no go checkpoint for Semester 2

27-Nov-2020

Project Closure

29-Jan-2021

RAG Status: 

GREEN

 

Report by Lee-Ann Simpson for Sep 2020

Achievements in the last period

  • Focus for September: School migration on Learn
  • The Learn Foundations project is currently working with 20 Schools/Deaneries to support in Semester 1 preparations:
    • 13 School migrations completed by the core intern group.
    • 3 School migrations completed locally.
    • 2 School migrations in progress.
  • Additional conversations completed with all Schools resulting in additional support being offered/accepted by Schools in their preparations for Semester 1 with all required support provided.
  • 16 x students extended for 1 month from the 18th September to support in the additional support being offered and accepted by Schools.
  • Analysis of data collated across the summer underway.
  • Planning for Phase Three underway.

Issues

  • None to report

Next Steps

  • Complete Phase Three planning.

  • Continue data analysis from the Summer data collection.

  • Kick off Phase Three work streams.

  • Begin to look at the School migration reports (x20).

  • Schedule in Lesson Learned sessions for each College.

  • Hold first Academic User Group.

TEL063

Lynda.com upgrade to Linkedin Learning

Compliance

Milestones:

RAG Status:

BLUE (suspended)

 

Report by Colin Watt for Sep 2020

TEL068

EExams Procurement

Compliance

Milestones:

Execute Procurement - Publish a PIN (Prior information notice) 23-Oct-2020
Execute Procurement - Complete the Procurement Strategy 30-Oct-2020
Execute Procurement - Publish ITT (Invitation To Tender) 27-Nov-2020
Execute Procurement - Evaluation Complete 26-Feb-2021
Execute Procurement - Contract Signed 26-Mar-2021
Deliver Soft Launch Delivery (SSO Integration) 30-Apr-2021
Execute Data Migration - QMP users 30-Apr-2021
Deliver Implementation - Future Projects 28-May-2021
Close Closure

RAG Status: 

RED

Report by Colin Forrest for Sep 2020

  • MVM paper recommending a way to proceed with the second 'lot' of the procurement.  The option is to delay the MVM part for one year with continued MVM involvement in the central procurement. 
  • Budgets are still to finalised, but the team have completed the UTC case and await clarification on MVM.
  • The 1st project board went well, and planning was passed, pending budgets.
  • Requirement gathering is underway and although we are delayed as budgets are set, the team anticipate being ready for the release of the ITT with only 2-3 weeks delay. 

 

 

Last Month

Issues

The team wish to run a restricted process.  This required a prior Information notice (PIN) to be sent and then a 30-day period until the ITT can be released.  Any continued delay to setting the budgets will delay the project further.  The 30 days cannot be compressed.

 

Next steps

  • Feedback and Requirements.
  • Budgets.
  • Strategy.
  • PIN
  • ESPD

 

 

 

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

TEL064

Moodle Upgrade

Closure Approved 14/08/20

 

Has formal escalation taken place?

No
AttachmentSize
Image icon tel-flook-aug20.jpg158.17 KB
Image icon tel-effort-aug20.jpg142 KB
Image icon tel-fl-sep20.jpg134.05 KB
Image icon tel-effort-sep20.jpg153.47 KB
Programme Status
Has formal escalation taken place?
No