February 2021

Report Date
February 2021

(Draft) TEL Programme Report compiled by Colin Watt, (IS Apps Programme Manager) for Programme Owner Karen Howie

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Projects in Progress:

 

TEL057 Learn Foundations

TEL063 Lynda.com upgrade to Linkedin Learning

TEL068 EExams Procurement

TEL070 Moodle Annual Upgrade

 

 

Forward Look and RAG

Resource Summary

Section Two: Projects Not Started

None

Project Info Programme Manager's Commentary
  All projects in plan now started
   

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

TEL057

Learn Foundations

Discretionary

Milestones:

Phase One: Evaluation Framework Sign Off 31-Mar-2021
Phase Two: Evaluation Baseline Completed (D9.01) 31-Jan-2021
Project Closure - Raised at WIS to be amended 29-Jan-2021
Phase Two: Report on measurement against success (D9.03) 31-Mar-2021
Phase Two: Evidence on Phase One completed - Report Produced (D9.04) 31-Mar-2021

RAG Status: Green

Report by Lee-Ann Simpson for Feb 2021

Achievements in the last period

  • Finalised lessons learned reports for each College.

  • Continued Phase Three programme of engagement.

  • Continued Phase Three programme of user experience.

  • Continued with Phase Three workstreams, including:

    • User Experience: Providing additional information around both student and staff requirements in relation to hybrid teaching (particularly virtual classrooms);
    • Support and Guidance: Looking at additional support and guidance when using Learning Technology to make the most of out each course;
    • Best Practise: Provision of sharing best practise to afford colleagues the opportunity to review other courses that may enhance the delivery of their own course (or in turn, share their best practise for others to benefit from);
    • Student Recruitment: Recruitment of student interns across the summer of 2021 to support with the delivery of the project.  Still to be undertaken once go-ahead from IS confirmed.

Issues

  • None to report

Next Steps

  • Continue Phase Three programme of engagement.

  • Continue Phase Three programme of user experience.

  • Continue with Phase Three workstreams, including:

    • User Experience: Providing additional information around both student and staff requirements in relation to hybrid teaching (particularly virtual classrooms);
    • Support and Guidance: Looking at additional support and guidance when using Learning Technology to make the most of out each course;
    • Best Practise: Provision of sharing best practise to afford colleagues the opportunity to review other courses that may enhance the delivery of their own course (or in turn, share their best practise for others to benefit from);
    • Student Recruitment: Recruitment of student interns across the summer of 2021 to support with the delivery of the project.
    • Template: Final decisions to be made on the next iteration of the template in preparation for the Phase Three build being created.

TEL063

Lynda.com upgrade to Linkedin Learning

Compliance

Milestones:

RAG Status:

BLUE (suspended)

 

Report by Colin Watt for Feb 2021

LTW have confirmed there is no funding available to continue at present and that the project can be closed.

TEL Programme Manager to submit the project for closure. Delayed due to resource conflict (SMI Programme Manager)

TEL068

EExams Procurement

Compliance

Milestones:

Procurement - Complete the Procurement Strategy 05-Feb-2021
Procurement - Publish ITT (Invitation To Tender) 19-Feb-2021
Procurement - Evaluation Complete 30-Apr-2021
Implementation - Future Projects 04-Jun-2021
Procurement - Contract Signed 11-Jun-2021
Single Sign On Design 18-Jun-2021
Acceptance Sign Off 02-Jul-2021
DSOR 09-Jul-2021
Soft Launch Delivery (SSO Integration) 16-Jul-2021
Data Migration - QMP users 30-Jul-2021
Closure 06-Aug-2021

RAG Status

GREEN

 

Report by Colin Forrest for Feb 2021

Achievements in the last period

  • The Invitation to Tender has been drafted and is being reviewed.
  • The budget has been approved.  The purchase of this QMP replacement will come from existing funds.
  • Although delayed as the budget was approved we remain on schedule to deliver the replacement service in the summer of 2021.

Issues

  • No new issues.  

Next steps.

  • Approve and release the ITT.

TEL070

Moodle Annual Upgrade

Compliance

Milestones:

Planning Sign off 04-Mar-2021
Business Analysis Sign off 25-Mar-2021
System Analysis & Design Sign off 14-Apr-2021
Build Sign off 29-Apr-2021
Integration Sign off 13-May-2021
Acceptance Sign off 16-Jun-2021
Deployment Sign off 21-Jul-2021
Project Closure 06-Aug-2021

RAG Status

GREEN

Report by David Watters for February 2021

Achievements this period

  • Project brief  completed
  • Estimation Meetings held
  • Project plan prepared

Issues

  • No issues to report

Next Steps

  • Sign off project brief and plans
  • Apps resources to be requested and secured
  • Business analysis work by LTW staff and Applications
  • System analysis and design to establish direction of project

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

TEL064

Moodle Upgrade

Closure Approved 14/08/20

 

Has formal escalation taken place?

No
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No