May 2021

Report Date
May 2021

(Draft) TEL Programme Report compiled by Colin Watt, (IS Apps Programme Manager) for Programme Owner Karen Howie

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

Section One: Programme Commentary, RAG and Resources Update

 

Projects in Progress:

 

TEL057 Learn Foundations

TEL068 EExams Procurement

TEL070 Moodle Annual Upgrade

 

 

Forward Look and RAG

Resource Summary

Section Two: Projects Not Started

None

Project Info Programme Manager's Commentary
  All projects in plan now started
   

 

Section Three: Projects in Progress

 

Project Info Project Manager's Commentary

TEL057

Learn Foundations

Discretionary

Milestones:

Phase One: Evaluation Framework Sign Off 29-Aug-2021
Phase Two: Report on measurement against success (D9.03) 30-Sep-2021
Phase Two: Evaluation Baseline Completed (D9.01) 30-Jan-2022
Project Closure 31-Jan-2022
Phase Two: Evidence on Phase One completed - Report Produced (D9.04) 31-Jan-2022

 

RAG Status:

AMBER

Report by Lee-Ann Simpson for May 2021

Achievements in the last period

  • Continue Phase Three programme of engagement.

  • Continue Phase Three programme of user experience.

  • Continue with Phase Three workstreams, including:

    • Support and Guidance: Looking at additional support and guidance when using Learning Technology to make the most of out each course;
    • Best Practise: Provision of sharing best practise to afford colleagues the opportunity to review other courses that may enhance the delivery of their own course (or in turn, share their best practise for others to benefit from);
    • Student Recruitment: Recruitment of student interns across the summer of 2021 to support with the delivery of the project.
    • Template: Final decisions to be made on the next iteration of the template in preparation for the Phase Three build being created.
  • Support the Learn User Base Navigation Project with user experience activities - pulling from the work undertaken by Learn Foundations in Phase One and Phase Three
  • Interviews and appointment of 12 x Learn Foundation intern positions completed and all posts accepted.
  • Creation of the training and induction plan for the Learn Foundations 2021 interns.
  • Creation of the initial version of the School implementation plans in preparation of the fial versions being created in advanced of the June delivery.
  • Initial preparations of the School specific work flows for the June delivery.

Issues

  • Project has been retained at Amber due to the recruitment freeze imapcting two core project team members being mitigated. 

Next Steps

  • Continue Phase Three programme of engagement.

  • Continue Phase Three programme of user experience (For UBN).

  • Continue with Phase Three workstreams, including:

    • Support and Guidance: Looking at additional support and guidance when using Learning Technology to make the most of out each course;
    • Best Practise: Provision of sharing best practise to afford colleagues the opportunity to review other courses that may enhance the delivery of their own course (or in turn, share their best practise for others to benefit from);
  • Support the Learn User Base Navigation Project with user experience activities - pulling from the work undertaken by Learn Foundations in Phase One and Phase Three.
  • Delivery of the Learn Foundations template to 22 Schools and Deaneries across June, July and August.

Amber: Project has been reduced due to the current recruitment freeze within the University impacting two core project team members who are on fixed term contracts currently we mitigations are now in place for both team members.

TEL068

EExams Procurement

Compliance

Milestones:

Procurement - Evaluation Complete 25-Jun-2021
Procurement - Contract Signed 30-Jul-2021
Single Sign On Design 13-Aug-2021
Acceptance Sign Off 27-Aug-2021
Soft Launch Delivery (SSO Integration) 03-Sep-2021
DSOR 10-Sep-2021
Data Migration - QMP users 24-Sep-2021
Closure 08-Oct-2021

RAG Status:

AMBER

 

Report by Colin Forrest for May 2021

Last Month.

The restricted procurement process, which began on the 3rd of April, ended as scheduled on the afternoon of the 27th of May.

As planned the process began with an initial 30-day period where suppliers would provide the team with example of their experience along with evidence of core attributes such as financial stability.  These were evaluated by the core team to restrict the number of suppliers to five.

Additionally, during this period we also gave suppliers access to our Invitation to Tender (ITT) document as a draft so they could understand the range of our procurement questions. 

As per our plan we expected a substantial number of initial bids during the restricted process.  In the end we received 5 bids.  Suppliers known to the university did not bid.

With 5 bids and a published process that would evaluate 5 suppliers, this resulted in all suppliers being taken through to the ITT round.  The core team did still evaluate the suppliers experience submissions, but none of the 5 would be excluded at that stage.

ITT Response Submissions have been submitted and we have worked with procurement to understand which bids can be taken through to evaluation.  This will be significantly less than the 5 companies within the restricted process.

Issues

Smaller number of bids to evaluate than anticipated.

Next Steps.

Complete the evaluation.

TEL070

Moodle Annual Upgrade

Compliance

Milestones:

Integration Sign off 10-Jun-2021
Acceptance Sign off 30-Jun-2021
Deployment to LIVE 12-Jul-2021
Deployment Sign off 21-Jul-2021
Project Closure 06-Aug-2021

RAG Status:

AMBER

 

Report by David Watters for May 2021

Achievements this period

  • Build of new DEV environment completed
  • Upgraded version of Moodle applied to DEV
  • LTW colleagues started initial testing in DEV

Issues

  • Our technical team had problems around the template for a MariaDB VM. This delayed making the upgraded environment available

Next Steps

  • LTW team to complete initial testing and any necessary tweaks to be carried out
  • TEST environment, with upgrade/data/plugins to be completed and made available for testing
  • UAT to start, involving the Moodle user community

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

TEL064

Moodle Upgrade

Closure Approved 14/08/20

TEL063

Lynda.com upgrade to Linkedin Learning

Closure Approved 26/03/21

 

Has formal escalation taken place?

No
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Programme RAG is AMBER (all in progress projects currently have AMBER status).