February 2020

Report Date
February 2020

Overview:

The Teaching Spaces Oversight Group (TSOG) approved the plans for this programme during January 2020..

 

Overall Programme RAG:

Green

 

Projects in Progress:

Code   RAG Manager Status Stage
TSG003 Teaching Space Student Helpers Green Colin Forrest In Progress Execute
TSG004 Specialist Teaching Spaces Amber Colin Forrest In Progress Execute
TSG005 Remote Support for Teaching Spaces Green Colin Forrest In Progress Execute
TSG006 AV Loan Services Review Green Colin Forrest In Progress Execute

 

Project Reports

TSG003 

Teaching Space Student Helpers

 

Discretionary

 

RAG Status

Green

Report Date

Feb 2020

Notes

Recruitment of our Supervisor

The team are delighted to announce that Delia Georgescu will be joining us as the Student Intern Supervisor from the School of Education, starting on the 16th of March.  Delia’s main responsibility will be to supervise the students working within this project.

Delia’s previous line manager’s have been very encouraging and have allowed Delia to spend time with the Learning Spaces Technology team over the last couple of weeks.  This has included being part of our student inductions and we get the initial pilots up and running.

1st Steering Group

Our Steering Group convened on the 25th of February for the first time.  This was a very positive meeting where the Terms of Reference, Project Brief and outline project plan were approved.

Group members:

  • Robert Garnett, Timetabling Unit and Chair
  • Lesley Greer, Learning Spaces Technology.
  • David Brook, Estates Management.
  • Eileen Mullan, Estates Management (Helpdesk).
  • Helen Sang, CAHSS.
  • Delia Georgescu, Student Helper Supervisor within Learning Spaces Technology.
  • Victoria Dishon, CSE.  (Optional)
  • Jim Nisbet, CMVM.  (Optional)
  • Euan Murray, Head of Learning Spaces Technology.
  • Colin Forrest, Project and Programme Manager.

Student Recruitment and Inductions

We have recruited 18 students.  These students come from across the campus, with the majority have worked as student helpers on the lecture recording implementation.  All 18 have been inducted into the project and have their right to work checks complete.

During the inductions we explained that this was a new initiative and that we wanted the students to help us build the service from the ground up.  All the students have been positive and engaged.   We have also had several new applications through word of mouth, but we will wait until Delia begins in earnest to recruit more.

Initial Survey

Once inducted the first job we want the students to do is to survey all centrally managed rooms at least once.  We will ask them to do this electronically using their own device.  We will store this initial survey information within SharePoint where we analyse/triage the surveys. 

 The Teaching Space Checks Application.

Using Microsoft tools, a simple app has been designed for the students to use with their phone.  The Teaching Spaces Checks applications allows students to choose rooms to do and check timetabling for available times.  Once they have done this, they will check the room against four main subjects with an option to add other information.

  • Fabric
  • Furniture
  • Writing Surfaces
  • Signage

The application also allows students to upload photos which attached to any issues they report.

Students have assisted with testing and feedback for the application and we have now begun the survey of all centrally managed rooms.

Risks

No Additional risks.

Next month.

  • We will continue with the survey throughout March.
  • Our Student Supervisor will start full time on the 16th of March.
  • We will begin to analyse the data coming in from the survey.  This will help us to create our checklist and build an initial picture of the teaching space across the campus.
  • Schedule further focus groups.

TSG005

Remote Support for Teaching Spaces

 

Discretionary

 

RAG Status 

Green

Report Date

Feb 2020

Notes

Last Month

  • The Remote Support tool has been demonstrated to EDINA with the potential for them to develop the tool into an off the shelf product.
  • The tool continues to be used in its pilot form.
  • Policy has been developed and will be progressed during 2020 with an announcement in the start of 20/21 lecture recording newsletter.

Issues

  • None.

Next Steps

  • Work with EDINA to progress development plans.

TSG004

Specialist Teaching Spaces

 

Discretionary

 

RAG Status 

Green

Report Date

Feb 2020

Notes

Last Month

  • Our primary job over the last month has been to work with colleagues across the colleges and schools to finalise the installation list for this financial year's specialist space project.
  • We are pleased to report that this has been completed and we are now taking it through governance with a final sign off expected on the 11th of March.

Issues/Risks

  • Until the project obtains final sign off we will retain the Amber risk against our timeline and the project will remain Amber overall.

Next Steps

  • Get sign off.
  • Execute the refurbishment of the rooms.

TSG006

AV Loan Services

Discretionary

 

RAG Status 

Green

Report Date

Feb 2020

Last Month

  • We have assigned project manager Karen Beggs to this project.
  • An initial meeting has taken place.
  • Initial statistics for LST AV loans have been extracted and a meeting to put the next steps in place is set for early March. 

Issues

  • None.

Next Steps

  • Wrking with stakeholders we will begin to plan the review.

 

Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No
RAG Commentary
Although we have Specialist Teaching Spaces at Amber we would expect to sign the room list off at the Teaching Spaces Oversight on the 11th of March.

Documentation

Not available.