Report for December

Report Date
December 2020

Overall TTU Programme is  AMBER

 

TTU021 is Amber - planned upgrade to Exam Scheduler v3.6 is expected to be postponed to March 2021, as no Scientia resources available to do the upgrade in January

Supplier S2unified still don’t have a working new release of Calsync for Office365 integration – Programme status kept at Amber until this issue resolved – else we will have no solution to publish personalised Student timetables to 35,000 taught students from Q3 2021.

 

 

RAG Status at end of Dec  2020

 

** Add new RAG**

 

Actual Spend to the end of Dec 20

 

**Add new Actual Spend from ASTA**

 

 

 

 

 

Section Two: Projects Not Started

Project Info Programme Manager's Commentary

None

 

 

 

Section Three: Projects in Progress

Project Info                                         Project Managers Commentary

TTU021 - Scientia Exam Scheduler Upgrade 2020

 

Milestones

   

Stage

Milestone

Due Date

Plan

Planning Complete

18-May-2020

Build

WP1 - Upgrade Exam Scheduler DEV & TEST to latest new release

20-Jul-2020

Accept

WP1 - Acceptance sign-off for Upgrade

24-Jul-2020

Accept

WP4 - Connect - Complete UAT on TEST

24-Jul-2020

Deliver

WP4 - deploy to LIVE

24-Jul-2020

Deliver

WP1 - Deployment review

16-Sep-2020

Build

WP2 - Calsync Upgrade DEV & Test

08-Jan-2021

Accept

WP1 - Complete Exam Scheduler system testing and UAT in TEST

15-Jan-2021

Accept

WP-2 UAT Test on Dev / Test

15-Jan-2021

Deliver

WP1 - Upgrade LIVE Exam Scheduler to latest new release

22-Jan-2021

Integrate

WP2 - Completion of Integration testing

22-Jan-2021

Deliver

WP2 - Deploy to LIVE

22-Jan-2021

Build

WP3 -Document Process for running Scientia Cleardown Script to clear old Data

29-Jan-2021

Accept

WP2 - Acceptance of Live enviroment stability and functionality

29-Jan-2021

Deliver

Delivery Of Outcomes

29-Jan-2021

Close

Project Closure

05-Feb-2021

RAG Status

AMBER

Report by Alan Donald for December 2020

Achievements this period

  • Test Exam Scheduler update applied following assistance from Scientia Support and passed over to Exam Scheduling for UAT
  • Scientia have confirmed the licence for Connect runs until July 2022 with details on a replacement to follow

Issues

  • Exam Scheduler data refresh failed due to a mismatch in versions between TEST and LIVE. Scientia support provided a data fix to allow the refresh to be applied, however this delayed the ability of the exam scheduling team to progress with testing notifications in December.

 

  • An unexpected Technical Issue was found during UAT. of Exam Scheduler. The supplier has investigated the issue and identified a date field within an oracle database that was the incorrect format. SSP have tried amending this date field to a different format on the Test environment and this has been tested however the error remains This issue has mean the upgrade could not happen before the Exam Scheduling team required to use the system for Scheduling This has meant that the upgrade will need to wait until the next available time that the Exam scheduling team are free. This will now be January. Scientia have yet to come back with a date confirming when they would be able to apply the update which may result in another delay as the update would need to be applied in the January Window

 

  • There has been an on-going legal dispute between Scientia and the 3rd party supplier of the Connect ETL tool. As result of this legal dispute , UoE may be forced to move away from ‘Connect’ platform and then Scientia would be contracted to provide replacement solution – however functionality may be different in new solution , and UoE would be required to contribute to gathering of business reqs and then re-test the solution as part of business UAT.

 

 

Next Steps

  • Change in scope - look at adding in work to ensure data issue discovered in UAT is not repeated
  • Change in scope - Assess how much effort is required to carry out options appraisal for Connect Replacement

 

TTU022 - Teaching Timetabling Rollforward

Category:  Compliance

Milestones 

Milestone

Due Date

Resource Booker Upgrade to V3.0 by Scientia

No date available

Complete UAT for Resource Booker Upgrade

No date available

End of Planning

27-Nov-2020

XML Data Feed to Bookable Rooms

18-Dec-2020

Release of latest version (v1.22) of CalSync by S2 Unified

11-Jan-2021

Deliver new 21-22 database in Enterprise Timetabler

15-Jan-2021

Deliver 21-22 Medical School Resource Booker

15-Jan-2021

Upgrade of CalSync from v1.21 to v1.22

18-Jan-2021

Deliver 21-22 database for the Web applications ( WRB and Web Timetables)

25-Jan-2021

Complete UAT for CalSync upgrade from v1.21 to v1.22

29-Jan-2021

Roll-forward Incoming Interfaces to 21-22 - go-live

19-Apr-2021

Roll-forward Bookable Rooms feed to 21-22 - go-live

07-Jun-2021

Roll-forward Course Table Browser to 21-22 - Go-live

21-Jun-2021

Roll-forward BI Reports to 21-22 - Go-Live

05-Jul-2021

Roll-forward Calsync feed to 21-22 - Go-Live

12-Jul-2021

Roll-forward Learn Feed to 21-22 - Go-Live

12-Jul-2021

Roll-forward Medical School Resource Booker ( Switch over for default year)

19-Jul-2021

Roll-forward Lecture Capture Feed to 21-22 - Go-Live

19-Jul-2021

Roll-forward to 21/22 Academic Year - all live feeds - Onelan etc at start of new 21-22 session

19-Jul-2021

End of Delivery

30-Jul-2021

Deployment Review

27-Sep-2021

Project Closure

29-Oct-2021

RAG Status

GREEN

 

Report by Alan Donald for December 2020

Achievements this period

  • Timetabling work completed on data for database build
  • Bookable Rooms work underway
  • January Database build tasks scheduled

Issues

  • Scientia Support still to confirm dates for Resource Booker upgrade

Next Steps

  • Confirm dates for Resource Booker upgrade
  • Complete development of XML Data Feed for Bookable Rooms
  • Schedule further tasks
  • Confirm dates for CalSync upgrade

RAG commentary

Green

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

TTU007 Annual Roll Forward 14/15

Category: Compliance

Report by Morna Findlay

This project was closed on 16-Oct-15.

Please see the Completion Report  for further information.

TTU008 Timetabling Small Enhancements

Category: Discretionary

Report by Franck Bergeret

This project was closed on 04-Sep-15.

Please see the Completion Report for further information.

TTU010 Scientia Upgrade 15/16

Category: Compliance

Report by Morna Findlay

This project was closed on 29-Feb-16.

Please see the Completion Report for further information

TTU011 Improvements to start of Semester 1 processing for Timetabling 

Category: Discretionary

Report by Franck Bergeret

This project was closed on 04-Jul-15.

Please see the Completion Report for further information

TTU012: Timetabling Service Annual rebuild and Roll-Forward to 16/17

Category:Compliance

Report by Morna Findlay

This project was closed on 07-Oct-16.

See Completion report for further info

TTU013 : Timetabling Service Compliance Upgrades 16/17

Category:Compliance

Report by Susan Duff

This project closed in March 2018

See Completion report for further info

 

TTU014 - Timetabling Service Roll-forward to 17-18

Category: Compliance 

Report by Susan Duff

This project closed in Oct 2017

See Completion report for further info

TTU015 - Course Timetable Browser Upgrade 

Category: Compliance 

Report by Nick Graham

This project closed in March 2018

See Completion report for further info

TTU016 - Timetabling Service - Annual Roll-forward to 18-19

Category:  Compliance 

 

Report by Susan Duff

This project closed in Feb 2019

See Completion report for further info

TTU017 Timetabling Service - Annual Upgrade

Report by Jamie Thn

This project closed in Feb 2020

 

TTU018 - Timetabling Service - Annual Roll-forward to 19-20

Category:  Compliance

 

Report by Victoria Weinsberg

This project closed in Nov 2019

See Completion report for further info

TTU019 - Scientia Exam Scheduler Upgrade 2019

Category:  Compliance

Report by Jamie Thn

This project closed in May 2020

TTU020 - Timetabling Service - Annual Roll-forward to 20-21

Category:  Compliance

Report by Alan Donald

This project closed in Oct 2020

Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
Yes
Escalated to
Scientia account manager
RAG Commentary
AMBER - awaiting supplier Scientia to confirm availability of tech resources to support project work

Documentation

Not available.