Report for September 2024

Report Date
September 2024

(draft) USD Monthly report for Neil Bruce (Programme Owner) for September 2024.

Section One: Commentary, RAG, and Resources Update

Programme Commentary

September monthly report for USD Programme. 

RAG Status and Forward Look

Resources

 

Section Two: Projects to be Started

Project Info Commentary
Move IS Alerts System to the Cloud start date tbc - expected to be 14/10/24.
UniDesk Archive start date tbc - to be reviewed with USD by mid October.

Section Three: Projects in Progress

Project Info

Project Managers Commentary

ISG027 ISG Website Migration 

Milestones

Change Freeze Starts 30-Sep-2024
Migration Review 04-Nov-2024
Migration Complete - ISG Website Live on EdWeb 2 (Major) 11-Nov-2024
Closure Review (Major) 29-Nov-2024

RAG:

GREEN

Report by Anna Forostianko for September 2024

Achievements this period

  • Migration & Change Freeze started
  • EdWeb2 Training for Lead Publishers underway
  • Lead Publishers on track with the migration preparation

Issues

  • Awaiting confirmation from the PMO on the budget change (submitted Apps Review of 5 Sep)
  • The dates for the start of Change Freeze and Migration Completion have changed (30 Sep & 11 Nov respectively) due to the complexity of the ISG Website and resourcing within the Migration Team. The new milestone dates below, Apps Review log underway. See change log
  • Some section editors have limited capacity for the migration preparation & EdWeb2 training. They have been communicated the risks, and their pages might migrate as is. See issue

Next Steps

  • Complete LIVE migration to EdWeb2
  • Confirm the budget

USD028 Card Implementation

Milestones

RAG

AMBER

Report by Colin Watt for September 2024

This is a restricted project. Those with access will be able to view the September report on the project's website.

Link to secure report

USD029 Printer Fleet Contract

Milestones

RAG

AMBER

Report by Colin Watt for September 2024

This is a restricted project. Those with access will be able to view the September report on the project's website.

Link to secure report

USD031 Business Continuity for ISG Services

Milestones

Build secondary technical option for BCP Storage Solution 18-Oct-2024
Major - Deliver BCP Storage Solution - Primary and Secondary 18-Oct-2024
Project Closure 31-Oct-2024

 

RAG

RED

Report by Sonali Nakhate for September 2024

Achievements this period

  • Secondary solution storage – clarity on technical way forward after meeting with the reseller, Computacentre.
  • Domain name to be purchased agreed and awaiting University's digital card for procurement and further setup.
  • Project will then be closed.

Issues

  • Awaiting University Digital card to complete domain procurement and then the Google Cloud platform setup

Next Steps

  • BCP Secondary solution to be setup and integrated with the primary solution.

USD032 ISG Staff Intranet

Milestones

Complete Prototype testing 15-Aug-2024
End of Design 23-Aug-2024
Phase 1 Content created 01-Oct-2024
Complete Build of Staff Intranet 18-Oct-2024
Complete UAT 01-Nov-2024
UAT Acceptance Review 08-Nov-2024
Deliver - Test complete, ready for go-live - Major 11-Nov-2024
Closure - Major 13-Dec-2024

RAG

RED

 

Report by Sonali Nakhate for September 2024

Achievements this period

  • SharePoint Design document completed and being reviewed by the team. Design phase continues with SharePoint Architect working on creation of Architecture document. There has been some delay in this phase due to limited SharePoint architect time.

Issues

Next Steps

  • Awaiting direction from SLT on how we should be proceeding with the project.
  • Complete Design of the new Intranet, in readiness for build to commence.
  • Sign off of the Information Architecture by the Project Board

USD033 Cloud Printing Implementation Phase 

Milestones

RAG

BLUE (suspended)

Report by Colin Watt for September 2024

Project currently suspended

USD034 IT & Library Business Service Readiness for Start of Semester 24/25

Milestones

Delivery Sign Off Review following Start of Session - Major 17-Oct-2024
International Arrival and Start of Welcome Week (External Milestone) (D2.1) 07-Sep-2024
IS Staff Involvement Agreed (D1.2a, D1.2b, D3.1) 20-May-2024
IT & Library Readiness Fortnightly Reporting Begins 03-Jun-2024
IT & Library Readiness Weekly Reporting Begins 05-Aug-2024
IT & Library Readiness Weekly Reporting Ends 06-Sep-2024
Planning Review Milestone - Major 30-Apr-2024
Project Closure - Major 02-Dec-2024
Start of Teaching Week 2 (External Milestone) 25-Sep-2024
Welcome Week Planning Complete (D1.3, D1.4, D1.5a, D1.5b, D1.6, D1.8, D1.9, D1.10) - Major 27-Aug-2024

RAG:

GREEN

Report by Tim Gray/Anna Forostianko for September 2024

Achievements this period

  • Welcome Week has been completed successfully
  • Social Media content completed
  • IT Readiness workstream closed

Issues

  • Queue management was challenging due to the increased number of students and the new card production system. Post-Welcome Week meetings set up to investigate and work out an alternative approach for the next year.
  • Due to the increased number and students and facilities being short staffed, floor management was challenging during the Welcome Week. This will be addressed in the Project Retrospective meeting (Nov 2024).

Next Steps

  • Complete the project handover
  • Hold post-project meetings to address the challenges during the Welcome Week and draft the approach for the next year
  • Hold a general project post-mortem

Section Four: Closed or Withdrawn Projects 2023/24

Project Info.    Project Managers Commentary

 

 

 

Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Overall Programme RAG status this month is AMBER.