Report for September 2024

ISG027 ISG Website Migration 

Milestones

RAG:

GREEN

Report by Anna Forostianko for September 2024

Achievements this period

• Migration & Change Freeze started
• EdWeb2 Training for Lead Publishers underway
• Lead Publishers on track with the migration preparation

Issues

• Awaiting confirmation from the PMO on the budget change (submitted Apps Review of 5 Sep)
• The dates for the start of Change Freeze and Migration Completion have changed (30 Sep & 11 Nov respectively) due to the complexity of the ISG Website and resourcing within the Migration Team. The new milestone dates below, Apps Review log underway. See change log
• Some section editors have limited capacity for the migration preparation & EdWeb2 training. They have been communicated the risks, and their pages might migrate as is. See issue

Next Steps

• Complete LIVE migration to EdWeb2
• Confirm the budget

USD028 Card Implementation

Milestones

RAG

AMBER

Report by Colin Watt for September 2024

This is a restricted project. Those with access will be able to view the September report on the project's website.

Link to secure report

USD029 Printer Fleet Contract

Milestones

RAG

AMBER

Report by Colin Watt for September 2024

This is a restricted project. Those with access will be able to view the September report on the project's website.

Link to secure report

USD031 Business Continuity for ISG Services

Milestones

RAG

RED

Report by Sonali Nakhate for September 2024

Achievements this period

• Secondary solution storage – clarity on technical way forward after meeting with the reseller, Computacentre.
• Domain name to be purchased agreed and awaiting University's digital card for procurement and further setup.
• Project will then be closed.

Issues

• Awaiting University Digital card to complete domain procurement and then the Google Cloud platform setup

Next Steps

• BCP Secondary solution to be setup and integrated with the primary solution.

USD032 ISG Staff Intranet

Milestones

RAG

RED

Report by Sonali Nakhate for September 2024

Achievements this period

• SharePoint Design document completed and being reviewed by the team. Design phase continues with SharePoint Architect working on creation of Architecture document. There has been some delay in this phase due to limited SharePoint architect time.

Issues

• User engagement is patchy and has delayed finalisation of permissions model and will be an ongoing issue towards making progress - Lack of engagement from all ISG directorates 
• Sign off and finalisation of some user stories has been impacted due to staff availability issue -  Availability of Facilities colleagues
• Awaiting sign off of Information Architecture by the Project Board - Sign-off of Information Architecture of the new Intranet by the Project Board

• Design stage has been delayed by a couple of weeks' due to SharePoint resource's availability due to other higher priority work. - Lack of capacity in SharePoint Team

Next Steps

• Awaiting direction from SLT on how we should be proceeding with the project.
• Complete Design of the new Intranet, in readiness for build to commence.
• Sign off of the Information Architecture by the Project Board

USD033 Cloud Printing Implementation Phase 

Milestones

RAG

BLUE (suspended)

Report by Colin Watt for September 2024

Project currently suspended

USD034 IT & Library Business Service Readiness for Start of Semester 24/25

Milestones

RAG:

GREEN

Report by Tim Gray/Anna Forostianko for September 2024

Achievements this period

• Welcome Week has been completed successfully
• Social Media content completed
• IT Readiness workstream closed

Issues

• Queue management was challenging due to the increased number of students and the new card production system. Post-Welcome Week meetings set up to investigate and work out an alternative approach for the next year.
• Due to the increased number and students and facilities being short staffed, floor management was challenging during the Welcome Week. This will be addressed in the Project Retrospective meeting (Nov 2024).

Next Steps

• Complete the project handover
• Hold post-project meetings to address the challenges during the Welcome Week and draft the approach for the next year
• Hold a general project post-mortem