Report for March 2014

Report Date
March 2014

Report compiled by Tim Gray (IS Apps Programme Manager) for Dawn Ellis (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects

Section Five: Actions/Notes from Previous Meeting

Section Six: Actions/Notes from Current Meeting

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period work has continued on all projects with one project UWP005 closing. The Polopoly TEST and LIVE databases have been upgraded to 11g and moved over to the new DB infrastructure. This has been achieved without any issues and the deployment deemed a good success. This project (UWP007) now moves on to build the new front-end servers for TEST and LIVE.

The Drupal project completed the non-development iteration and also a further development iteration. The Business Analyst was unavailable due to illness and with co-location not possible a new BA has been secured to take over and work on the project until further notice. The non-development iteration did not completely review the backlog but several epics were broken down into stories, prioritised and estimated. The picture of what needs to be developed in order to launch in July is now emerging and it is clear that further prioritisation by UWP is required. A mis-match has emerged between the deliverables agreed with the agency engaged to deliver the IA, graphic design and Drupal themes and what the project team were expecting. This is being addressed but with the timescales for delivery and associated cost not yet clear this is a concern.

RAG and Forward Look

Resources

The resources table below reflects numbers rounded to the nearest whole:

The table below shows a resource breakdown per team:

Note: Production Management time includes 60% FTE developing on UWP006

Section Two: Projects Not Started

All projects planned for the current session 2013/14 are now in progress or have been completed/withdrawn.

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

UWP006 (AP34-045)

New University-wide Web CMS

Category: Funded

Milestones

16-May-201416-May-2014Development Phase 3 Review (Themeing, advanced image and doc mgt, basic proxy functionality)
13-Jun-201413-Jun-2014Migration Process Review
25-Jul-201425-Jul-2014Initial Delivery
01-Aug-201401-Aug-2014Development Phase 4 Review (Advanced/devolved user mgt, advanced dashboard, advanced proxy functionality)
15-Aug-201415-Aug-2014Initial Deployment Review
21-Nov-201421-Nov-2014Development Phase 4 Review
20-Mar-201520-Mar-2015Development Phase 5 Review
01-Jul-201501-Jul-2015Final build release
03-Aug-201503-Aug-2015Migration and Rollout Review
18-Sep-201518-Sep-2015Closure

RAG Status

GREEN

Report by Tim Gray for March 2014

Achievements in Last Period

  • Non development iteration completed
  • Iteration 8 started and completed
  • Backlog review started and stories transferred to JIRA

Issues

  • Deliverables from Headscape not clarified
  • Resource availability form UWP
  • BA unavailable for several weeks
  • Infrastructure issues hampering development

Next Steps

  • Resolve infrastructure issues
  • Completed backlog review and prioritise for July launch
  • Start and complete iteration 9
  • Start non-development iteration

UWP007 (AP34-042)

Polopoly CMS Applications Upgrade and Web Server Replacement

Funded

Report by Tim Gray for March 2014

Achievements

  • Polopoly TEST DB upgraded to 11g
  • UAT completed successfully
  • Polopoly LIVE DB upgraded to 11g
  • Remaining work and milestones re-planned

Issues

  • Revised budget: The project will require an additional 18 days to complete. The days are available from programme budget, the revised estimate agreed and changes submitted to WIS.

Next steps

  • Build of new TEST Front End servers
  • Integration testing of TEST Front End servers
  • DR and load testing of TEST Front End servers

 

Milestones

14-Apr-201413-Feb-2014Server Build Review
28-Apr-201411-Mar-2014Server Integration Review
28-May-201407-Apr-2014Server Acceptance sign Off
02-Jun-201414-Apr-2014Server Delivery
18-Jun-201425-Apr-2014Deployment Sign Off
25-Jun-201405-May-2014Closure

 

RAG Status

GREEN

UWP009 (AP34-046)

Migration Preparation of Polopoly Content and Data Structures

Category: Funded

Milestones

 

30-Apr-201430-Apr-2014Migration Analysis and BO Enhancements    
30-May-201430-May-2014Acceptance Review: Migration Testing    
30-Jun-201430-Jun-2014Completion Report    

 

 

RAG Status

GREEN

 

Achievements in Last Period

  • The end of Analysis Milestone was reached
  • The project plan has been given additional scope surrounding the BO reports on Polopoly the site tree.
  • A wiki has been setup to assist the UWP team.  It'll help to provide some easy definition of the project for UWP members who are working relentlessly on the Drupal project and need a quick (but familiar) view of the migration project process.  This will still be mirrored on the Project's website. 
  • Historic Data and how it will be handled by the migration has reached a decision.  We will only handle Published data and produce a short line to explain UWP data retention procedure.
  • Image data which is non formatted in Polopoly may not be part of the Auto Migration and shall instead be looked at as a separate step in the migration process where we prep the content owners early and get them to choose what happen with their images. 

Issues

  • This is a small project running alongside a behemoth and as such finding clear definition of what tasks are within the scope of UWP009 needs constant attention.  

Next Steps

  • A proof of concept migration report
  • A clear front to back migration process with responsibilities delegated.

Report by Colin Forrest for March 2014

 

 

 

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary
UWP001 (AP23-903) Drupal - Business Requirements and Business Case

Funded

Report by Tim Gray

This project was closed on 30/08/13.

Please see the Completion Report for further information. 

UWP002 (AP23-905)

Drupal - Further Investigation And Training

Funded

Report by Tim Gray

This project was closed on 30/08/13.

Please see the Completion Report for further information.

UWP003 (AP23-049)

Polopoly Graphic Design Refresh

Category: Funded

Report by Tim Gray

This project was closed on 13/09/13.

Please see the Completion Report for further information.

UWS004 (AP23-049)

Search Improvements within Polopoly

Category: Funded

Report by Tim Gray

This project was closed on 17/01/14.

Please see the Completion Report for further information.

UWP005 (AP23-049)

CMS Usage Information

Category: Funded

Report by Tim Gray

This project was closed on 10/04/14.

Please see the Completion Report for further information.

AP34-044

Replace Polopoly LIVE and TEST front web servers

Category: Funded

This project was withdrawn on 22/11/13 (WIS Notes 22/11/13).

The project scope will now be incorporated into UWP007.

UWP008 (AP23-049)

Polopoly Database Upgrade

Category: Funded

Report by Stevie Conlon.

The project was withdrawn on 28/07/2014 ( WIS Notes 28/02/2014)

The project scope will now be incorporated into UWP007.

 

Section Five: Actions/Notes from previous monthly meeting on 13/03/14

ProjectAction / NotesResponsibilityStatus
Annual PlanningPrepare a project proposal for migration work covering the 252 days from APTGin draft

Section Six: Actions/Notes from monthly meeting on 16/04/14

ProjectAction / NotesResponsibilityStatus
Annual PlanningComplete project proposal for migration work covering the 252 days from APTG/BD/SF