Report for March 2015

Report Date
March 2015

Report compiled by Tim Gray (IS Apps Programme Manager) for Dawn Ellis (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects

Section Five: Actions/Notes from Current Meeting

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

This has been an other excellent month for the programme with the next migration phase starting successfully. EdWeb development continues with work on the next release due out at the end of May.

The programme remains on schedule to deliver 1055 days this year, the RAG status is GREEN.

 

RAG and Forward Look

Resources

The resources table below reflects numbers rounded to the nearest whole:

The table below shows a resource breakdown per team:

 

Note: Production Management time includes 60% FTE developing on UWP006

Section Two: Projects Not Started

Project InfoProject Manager's Commentary
Both this year's projects are now in flight.

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

UWP006 (AP34-045)

New University-wide Web CMS

Category: Funded

Milestones

15-May-2015Release 4 ReviewDeliver
31-Jul-2015Release 5 ReviewDeliver
08-Aug-2015Migration and Rollout ReviewDeliver
14-Aug-2015ClosureClose

RAG Status

GREEN

Report by Tim Gray for March 2015

Achievements in Last Period

  • Iteration 19 completed
  • Release 3 successfully deployed to LIVE
  • Iteration 20 completed
  • Wunderroot delivered Theming for Event Content type
  • Additional Developer Agnes Gajda joined project team

Issues

  • Graphic Design Lead resource removed for most of March and uncertainly around this role post May (Risk 16)

Next Steps

  • Complete iteration 21
  • Work on resolution to Graphic Design Lead role 
  • Continue to refine and maintain backlog 

 

 

UWP010 (AP45-031)

Drupal Migration

Category: Funded

Milestones

 

12-May-2015Release 3 Migration complete
08-Sept-2015Release 4 Migration completed
30-Sep-2015Release 5 Migration - Interim Progress Review
08-Dec-2015Release 5 Migration complete
15-Jan-2016Closure

RAG

GREEN

Report by Karen Stirling for March 2015

 

Achievements in Last Period

  • Release 3 - 38 JIRAS raised with 28 resolved and tested, 10 remain to be resolved of which 6 have been prioritised as 'must haves'
  • Release 3 – 3 Sites are now LIVE – total number of sites migrated 18
  • Release 3 – 19 sites being updated by the editorial teams / site owners being prepared for URL switch
  • Release 3 – 32 sites being prepared for STAGING
  • Handover completed for migration coordinator tasks
  • UAT VM Build ready for bamboo deployment plan to be completed
  • Release 4 – initial communication issued out to site owners in preparation for release 4 commencing on 01/06
  • Project now has a priority 1 status following IS Apps WIS approval

Issues

  • Availability of Tech Man and App Man resource has delayed URL Switch activity by 1 day for next set of sites going live , all site owners have been advised of delay
  • Review of future release site numbers raised with Tech Management who have raised concerns of time talen to complete work especially around use of blacklist / white list processes  and procedures created for VARNISH handover work via UWP006. The team have advised that the current procress increases risk to URL switching and more time taken for change process. Agreement to review release 3 experience in 3 weeks time.
  • Also scheduled a meeting with Head of Production Management how best to manage increased numbers coming through in release 4 and 5 and options to resource for project via Tech Man team or Dev Tech team, including an impact on sites going live during change freeze period and not just over start of new Semester in September.
  • PICCL raised to update changes to milestones was not approved by Production Management via WIS process due to concerns raised around Release 4 dates this is to be reviewed with David Smyth

Next Steps

  • Resolution of remaining 'must have' JIRAs
  • Continuing migration via STAGING and LIVE for Release 3
  • Agreement of VARNISH tasks and allocation of future resource
  • On-going preparations for Release 4 activity
  • Complete work on UAT VM
  • Review project budget

 

The project status is GREEN

 

 

 

 

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

AP34-066

New University-wide Web CMS

Category: Funded

This project was withdrawn on 29/08/14  (WIS Notes 29/08/14).

The project scope and budget have been incorporated into UWP006.

UWP009 (AP34-046)

Migration Preparation of Polopoly Content and Data Structures

Category: Funded

Report by Colin Forrest

Project was closed on 12/09/14 - Completion Report

 

 

Section Five: Actions/Notes from monthly meeting

ProjectAction / NotesResponsibilityStatus
    
    

 

Documentation

Not available.