Report for May 2015

Report Date
May 2015

Report compiled by Tim Gray (IS Apps Programme Manager) for Dawn Ellis (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects

Section Five: Actions/Notes from Current Meeting

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period both projects have achieved their next scheduled milestones. Despite performance issues on LIVE the migration project has successfully completed the 3rd migration phase. Although the migration phase has been completed, the remaining migration schedule is under review as it is clear that the current significant level of commitment to out of hours is not sustainable for a longer period of time. The CMS development work is now in it's final phase. In the last reporting period EdWeb Release 4 was successfully released. The graphic design risk noted for the past few months has been reduced as CAM have committed to complete all activities currently underway. For June we have a code and performance review scheduled by external consultants.  

In June programme planning for 2015/16. 

 

RAG and Forward Look

Resources

The resources table below reflects numbers rounded to the nearest whole:

The table below shows a resource breakdown per team:

 

Note: Production Management time includes 60% FTE developing on UWP006

Section Two: Projects Not Started

Project InfoProject Manager's Commentary
Both this year's projects are now in flight.

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

UWP006 (AP34-045)

New University-wide Web CMS

Category: Funded

Milestones

15-May-2015Release 4 Review
31-Jul-2015Release 5 Review
08-Aug-2015Migration and Rollout Review
14-Aug-2015Closure

RAG Status

GREEN

Report by Tim Gray for May 2015

 

 

Achievements in Last Period

  • Iterations 21 and 22 completed
  • Release 4 successfully deployed to LIVE
  • Significant progress made with performance issues
  • On-going graphic design issue resolved for the project duration
  • Iteration 23 started

Issues

  • On going performance improvements are requried

Next Steps

  • Complete iteration 23
  • Work with Wunderroot on code audit and performance issues
  • Continue to refine and maintain backlog for remaining 2 iterations

 

 

 

UWP010 (AP45-031)

Content Migration to EdWeb

Category: Funded

Milestones

 (Under Review)

08-Sept-2015Release 4 Migration completed
30-Sep-2015Release 5 Migration - Interim Progress Review
08-Dec-2015Release 5 Migration complete
15-Jan-2016Closure

RAG

GREEN

Report by Karen Stirling for May 2015

Achievements in Last Period

  • Release 3 –  52 sites have been migrated as part of this release, resulting now in a total of 66 sites being migrated via the project
  • Release 3 review completed and actions taken to feed into release 4 and 5
  • 5 JIRAs remaining to be resolved
  • Migration coordinator activities ongoing for Release 4 together with communications being issued out by Migration Liaison Officers to site owners in preparation for release 4 commencing on 01/06
  • Preparation for early migration to Test for IS websites
  • Release 5 sites have been allocated a Migration Liaison Officer
  • Test Migrate VM Environment now has bamboo deployment plan created ready for use

Issues

  • Test Migrate VM Build delayed due to firewall issue and resource allocated to performance issue on UWP006
  • Last batch of sites migration to LIVE and URL Switching were delayed due to performance issues to the home page / panelizer which was resolved via fix on UWP006. This reulted ibn the last remaining sites being URL switched on 2nd June
  • Release 3 review, the project team agreed to include 2 two week breaks during release period to act as a buffer and catch up point should any further issues be encountered similar to the perfromance issues experienced at the end of release 3. An exercise is underway with Migration Liasion Officers to reschedule sites to accommodate this hiatus in both release 4 and 5 which would result in an extension of project milestones for these releases and project closure date. This review is also required to ensure the level of editorial effort is available to cover the number of sites being migrated in these two releases (4 & 5) which are circa 170 and 70 respectively
  • A review of project effort will be undertaken as part of the above exercise.

Next Steps

  • Resolution of remaining JIRAs via Release 4
  • Commence migration for Release 4, first site due to move to staging on 2nd June

 

 

 

 

 

 

 

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

AP34-066

New University-wide Web CMS

Category: Funded

This project was withdrawn on 29/08/14  (WIS Notes 29/08/14).

The project scope and budget have been incorporated into UWP006.

UWP009 (AP34-046)

Migration Preparation of Polopoly Content and Data Structures

Category: Funded

Report by Colin Forrest

Project was closed on 12/09/14 - Completion Report

 

 

Section Five: Actions/Notes from monthly meeting

ProjectAction / NotesResponsibilityStatus
    
    

Documentation

Not available.