Report for June 2015

Report Date
June 2015

Report compiled by Tim Gray (IS Apps Programme Manager) for Dawn Ellis (Programme Owner) 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects

Section Five: Actions/Notes from Current Meeting

Section One: Programme Commentary, RAG and Resources Update

Programme Commentary

In this reporting period work has continued on both active projects. Wunderroot were on site and performed an infrastructure and code audit. Their recommendations have been implemented with huge performance improvement measures on EdWeb. The EdWeb development is now in the final iteration and progressing well. In order to deliver bug fixes and new features faster, and with the number of users increasing continuously, the project team have deployed code to LIVE after each of the last two iterations.

To allow more flexibility and reduce the risk of postponing some sites move over to EdWeb, the migration schedule is in the process of being replanned. This will see the migration continue to the end of Q1 2016.

The budget for next year’s programme has not yet been confirmed, this is a concern and a programme risk has been raised detailing the impact of the current status.

RAG and Forward Look

Resources

The resources table below reflects numbers rounded to the nearest whole:

The table below shows a resource breakdown per team:

 

Note: Production Management time includes 60% FTE developing on UWP006

Section Two: Projects Not Started

Project InfoProject Manager's Commentary
Both this year's projects are now in flight.

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

UWP006 (AP34-045)

New University-wide Web CMS

Category: Funded

Milestones

15-May-2015Release 4 Review
31-Jul-2015Release 5 Review
08-Aug-2015Migration and Rollout Review
14-Aug-2015Closure

RAG Status

GREEN

Report by Tim Gray for June 2015

Achievements in Last Period

  • Iteration 23 completed
  • Iteration 23 successfully deployed to LIVE, this included performance improvements
  • Wunderroot on site to perform performance and code audit
  • Penultimate iteration 24 started

Issues

  • On going performance improvements are required

Next Steps

  • Complete iteration 24
  • Complete prioritisation and estimation for last iteration
  • Start last development iteration

 

 

UWP010 (AP45-031)

Content Migration to EdWeb

Category: Funded

Milestones

 (Under Review)

08-Sept-2015Release 4 Migration completed
30-Sep-2015Release 5 Migration - Interim Progress Review
08-Dec-2015Release 5 Migration complete
15-Jan-2016Closure

RAG

GREEN

Report by Karen Stirling for June 2015

Achievements in Last Period

  • 5 JIRAs remaining to be resolved/closed
  • Migration coordinator activities ongoing for Release 4 together with communications being issued out by Migration Liaison Officers to site owners for release 4 date changes aligned to the reschedule of migrations following decision to incorporate breaks to mitigate risks to schedule
  • Student Funding sites is first release 4 sites to be migrated and switched to Live - 67 Sites are now live in EdWeb
  • A further 9 sites now in Live and passed to editorial teams/site owners
  • IS websites successfully migrated to TEST MIGRATE sites for early testing by IS Champions

Issues

  • An exercise is in progress with Migration Liasion Officers to reschedule sites to accommodate break weeks in both release 4 and 5 which would result in an extension of project milestones for these releases and project closure date. This review has also taken into consideration the level of editorial effort is available to cover the number of sites being migrated in these two releases (4 & 5) which are circa 170 and 70 respectively
  • IS websites migration highlighted a number of duplicate folders which is being reviewed and review of more accurate page numbers required. Migration to TEST Migrate was completed in four batches therefore a review of this process is required to assess process to move to Staging and Live.

Next Steps

  • Resolution of remaining JIRAs via Release 4
  • Continue migrations for Release 4
  • Co-ordination activities for migration
  • Preparation for IS website migrations

 

Section Four: Closed or Withdrawn Projects

 

Project InfoProject Managers Commentary

AP34-066

New University-wide Web CMS

Category: Funded

This project was withdrawn on 29/08/14  (WIS Notes 29/08/14).

The project scope and budget have been incorporated into UWP006.

UWP009 (AP34-046)

Migration Preparation of Polopoly Content and Data Structures

Category: Funded

Report by Colin Forrest

Project was closed on 12/09/14 - Completion Report

 

 

Section Five: Actions/Notes from monthly meeting

ProjectAction / NotesResponsibilityStatus
Programme billing
  • Request 25 days from UWP006 for 2015/16 are billed in 20141/15
  • Confirm to RX that days already billed cover all work in 2014/15
  • TG
  • TG
  • Request raised with KB
  • Complete
Programme planningReschedule VM Widgets, EdWeb and Search projects to start in September, November and October respectively. Inform Dev Services and update ASTATGComplete
Project estimatesConfirm why VM Hosting project was revised from 50 to 100 daysTGOpen
Planning 2016/17 - 2018/19Schedule session in August for initial discussions / ideas gathering TGComplete

Documentation

Not available.