Report for December 2018

Report Date
December 2018

Section One: Commentary, RAG and Resources Update

Programme Commentary

In this reporting period, the final deployment for UWP016 was successfully implemented and the Drupal Planning project (UWP017) was closed and progress made on the other active projects. Preperation for the new application infrastructure for EdWeb is comeplte awaiting deployment in early January.

RAG Status and Forward Look

Resources

Section Two: Projects Not Started

Project Programme Comment
This year's only project is now in flight  

Section Three: Projects in Progress

 

Project Info

Project Managers Commentary

UWP016-Implementation of University Search Engine

Compliance

Milestones

16-Jan-19 Closure

RAG

AMBER

 

 

Report by Emma McNab for December 2018

Achievements in Last Period

  • Progress of final "Must Have" jiras
  • Final Release to "Live"

Issues

  • Budget resolution required at programme level.  The additional funding required to complete this project has been escalated to Programme Level.

Next Steps 

  • Closure

UWP022 EdWeb: GPDR Follow Up Work

Compliance

Milestones

WP1: PHP Upgrade - STAGING Review 23-Nov-2018
WP1: PHP Upgrade - LIVE Delivery 29-Nov-2018
WP1: PHP Upgrade - LIVE Review 06-Dec-2018
WP2: Cookies and Webforms - Build Review 18-Jan-2019
WP2: Cookies and Webforms - Acceptance review 01-Feb-2019
WP2: Cookies and Webforms - Delivery 07-Feb-2019
WP3: Content archive and deletion - Build Review 22-Feb-2019
WP3: Content archive and deletion - Acceptance Review 08-Mar-2019
WP3: Content archive and deletion - Delivery 14-Mar-2019
Deployment Review 05-Apr-2019
Closure Review 12-Apr-2019

 

RAG

GREEN

Report by Tim Gray for December 2018

Achievements in Last Period

  • WP1 - DEV and UAT signed off
  • WP1 - TEST build completed and UAT signed off
  • WP1 - STAGING build in progress

Issues

  • WP1 - Deployment to STAGING delayed due to an issue with bamboo service 

Next Steps

  • WP1 - Complete UAT on TEST and STAGING
  • Deploy to LIVE, now scheduled for 19.12.2018

UWP023 EdWeb Development

Discretionary

Milestones

In planning

RAG

GREEN

Report by Chris Copner for December 2018

Achievements in Last Period

  • End of planning completed 14/12/18 (approved by WIS 14/12/18)

Issues

  • Change 1 - change of PM
  • Change 2 - change to project milestones (approved by WIS 7/12/18)

Next steps

  • Build review (scheduled 22/2/19)
  • Acceptance review (scheduled 15/3/19)

EdWeb and EdGEL - Powering collaborative development

Discretionary

Milestones

on going

RAG

GREEN

Report by Bruce Darby for December 2018

Completed actions

  • D8 contribution day - collaboration with Dundee University (Monday 10 December) - 20 people attended, 5 issues completed.
  • EdWEb steering group met 13 November
    • Have now met with CAHSS and CAM representatives to prioritise work in EdWeb.

Ongoing actions

  • Web publishing workshop planning complete (10 January 2019) - invites sent out to representatives across the University.
  • EdWEb steering group scheduled to meet 7 February 2019
  • Representing University at Edinburgh Drupal events (attendance and presentations).
    • Drupal Camp Scotland preparations have now started.
  • Continue having transparent communication between the task force members, having responsibility to share with other stakeholders when relevant.
  • Technical reps from the task force to meet with technical reps from the community to provide feedback and guidance on best practices to adopt EdWeb/EdGEL.

Planned actions

  • Disseminate the long-term University Website vision to key stakeholders.
  • Revisit roles & responsibilities in view of creating web service team(s).
  • Future meeting planning.
  • Schedule regular meetings of the EdWeb/EdGEL Task Force.

 

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

UWP017 Drupal 8 Implementation Planning

Compliance

Report by Tim Gray

This project was submitted for closure on 11/01/2019 (WIS Notes 11/01/19)

Please see the Completion Report for further information

UWP021 Implement GPDR Compliance Requirements

Compliance

 

Report by Tim Gray

This project was closed on 07/09/18  (WIS Notes 07/09/18)

Please see the Completion Report for further information

 

 

Section Five: Actions/Notes from previous monthly meeting

n/a