Report for December 2020

Report Date
December 2020

Section One: Commentary, RAG and Resources Update

Programme Commentary

In this reporting period the Annual EdWeb Upgrade project successfully completed the PHP upgrade unto and including LIVE. This combined with the move to virtual DB infrastructure complex the most urgent updates for EdWeb. 

Planning as been slightly delayed for the portal services project, this will now complete planning in January 2021. 

A new design system project is in planning, this is being managed by LTW but will report into the programme the same was as the new Web Publishing Procurement project. 

Overall the programme RAG remains GREEN.

RAG Status and Forward Look

Resources

Section Two: Projects to be Started

Both this year's projects are now in flight.

Section Three: Projects in Progress

Project Info

Project Managers Commentary

WPS002 Web Publishing Platform: Supplier Procurement

Discretionary

Milestones

Planning phase complete 28-Feb-2020
Supplier chosen 18-Jan-2021
Contract signed 26-Feb-2021
Project closure 26-Mar-2021

RAG

AMBER

Report by Sheri Harrison for December 2020

Achievements in Last Period

  • Got clarification on the suppliers' pricing schedules
  • Drafted the Recommendation Report
  • Began discussions with ISG leadership about chosen supplier's costs

Issues

  • Clarification of suppliers' pricing schedules took longer than expected, and we are now waiting on approval from ISG leadership; this will likely push out the timeline by at least a week (milestone dates will be updated as soon as approval is secured)

Next Steps 

  • Secure approval from the CIO and Director of Procurement on the Recommendation Report
  • Notify suppliers of outcome
  • Begin the regulatory 10-day "standstill" period
RAG Commentary
Clarification of suppliers' pricing schedules took longer than expected, and we are now waiting on approval from ISG leadership; this will likely push out the timeline by at least a week. Setting this project back to amber because of the additional delays.

WPS003 Future WAC Services

Discretionary

Milestones

Streamline and integrate WAC internal processes

2021

Develop an integrated WAC service offering

2021

Establish a Website Procurement Framework

2022

RAG

GREEN

Report by Sheri Harrison for December 2020

Achievements in Last Period

  • Signed SOW with new Scrum training supplier
  • Sent draft portfolio management process to WAC management
  • Created Jira projects for WAC product backlogs (website and portal services)

Issues

  • No issues to report

Next Steps 

  • Work with supplier to customise Scrum training (in progress)
  • Conduct Scrum training for WAC team on 19-20 January and determine next steps
  • Get team feedback on proposed portfolio management process and determine next steps
  • Continue audit of WAC's Unidesk procedures and user help content

WPS005 Annual EdWeb Upgrade

Compliance

Milestones

Deployment 07-Dec-2020
TRAIN complete 14-Dec-2020
Deployment Sign Off 21-Dec-2020
Closure 22-Jan-2021

RAG

GREEN

Report by Chris Konczak for December 2020

Achievements this period

  • Deployment to LIVE complete
  • Deployment to STAGING complete
  • Two post deployment issues resolved

Issues

  • None

Next Steps

  • Deployment sign off
  • Project closure

 

 

WPS006 Annual MyEd Upgrade

Compliance

Milestones

Planning 04-Dec-2020

 

RAG

GREEN

 

Report by Chris Konczak for December 2020

Achievements this period

  • Estimation completed Brief written and distributed Resourcing assigned

Issues

  • Delay in planning sign off due to workload in Project Services during December has resulted in an Amber RAG status of the project. The project team have had a project brief review with some amendments to make to the milestones and consequently the resourcing. Aim to getting the brief into WIS for Friday 22/01/2021

Next Steps

  • Milestone amendments
  • Brief Signoff
  • Analysis work to commence
  • Open JDK upgrade to commence

RAG Commentary

Project is Amber due to delay in planning signoff. This is scheduled to take place on 22/01/2021. The delay was due to project management availability during December. Impact is minimum as software development resource was not available until January 2021

WPS007 Design System

Discretionary

Milestones

Content: Digital experience design principles 

Content: Values and ethos 

Content: What is human-centred design? 

29/01/21 

Content: Our design process 

Content: Editorial style guide 

26/02/21 

Code repo + content: Pattern library 

Content: Accessibility and the law 

31/03/21 

Content: Logo, colours, fonts 

Content: Artwork, photography and video - Guide lines 

Content: What is a design system? 

Content: Who this site is for / how to use this site 

30/04/21 

Process + content: Communities of practice 

Content: How to improve our design system 

Process + content: Governance 

28/05/21 

Service + content: Digital assets 

Content: Sub-brands and joint branding 

Content: Campaigns 

Content: Digital signage 

30/06/21 

RAG

AMBER (for Dec going green for Jan)

Report by Zak Stark for December 2020

Achievements in Last Period

  • Decision on which platform to use (for hosting the DS content) has been completed
  • DS platform populated with portions of available content and demonstrated to stakeholders

Issues

  • Stakeholders have not yet fully defined all deliverables and so time and scope are amber

Next Steps 

  • Fully define (and implement more of) the outstanding deliverables in conjunction with stakeholders and project team 
RAG Commentary
AMBER (time and scope) as stakeholders have not fully defined all deliverables.

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

WPS004 MyEd Continuous Improvements

Discretionary

 

Report by Chris Konczak

This project was closed on 18/09/2020 (WIS Notes 18/09/2020)

Please see the Completion Report for further information

 

 

Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No