This project follows on from HSS037 Replacement of ECA Mini Portfolios - Business Analysis which completed in August 2021. HSS037 reviewed the processes and systems used to manage the submission of portfolios by UG and PG candidates applying to ECA. The College is taking forward the recommendations that a new system is needed and this project is looking to carry out a procurement and implementation of an off the shelf solution.


Start of term is an increasingly challenging time for students and our IT and Library services. Our services are more complex and tightly integrated. Student numbers are increasing, and expectations are growing. It is important that the University provides a professional and positive experience for our students, particularly new first year undergraduates. Staff turnover from year to year can mean that key expertise is lost. This is all too important to leave to chance. 

The University’s project website (PWS) uses an underlying content management system called Drupal to enable the management, delivery and support of Projects, Programmes and Portfolios. The current version of Drupal used by the PWS is Drupal 7. The end of life (EOL) date has been extended to November 2022. This project is required to ensure that the software remains on a supported version of Drupal.

This annual project will upgrade SITS software to the latest supported version 10.3 (was 10.1, completed in Oct 21). This year there will also be a database upgrade to Oracle v19c (was 12.2) as required by the vendor.


Annual project to deploy a call centre to support Clearing and admission queries over the Scottish and UK results days.


Archibus is no longer support by the software supplier as it is an old version. To reduce the risk of downtime the system will need to be upgraded to the latest version once Phase 3 of P&M has been delivered. More details to follow once planning gets underway.

Upgrade of Diester Key Management System as current version coming to end of life. More details to follow once planning commences

Set up a central database for key contacts on Help Desk. More details to follow once planning starts

Upgrade of Perspective system as current version is close to end of life. More details to follow once planning starts