The PMO would like to facilitate the creation of a guidance document for project managers about how to more effectively implement benefits management tools in their projects.

Currently, the guidance is minimal and while there are many resources and effective approaches, there is a need to conciliate and form a standardised practice. 

This project will act as a plan for a potentially larger project implementing and fully replacing the current document management system used in ISG Project Services.

Part of the project is to identify the scope of the project, collecting an inventory of what documents are currently used and gathering common requirements and issues amongst stakeholders. Depending on the outcomes of this research we will make a conclusion as to the best course of action.

Current project status

Report Date RAG Budget Effort Completed Effort to complete
September 2018 BLUE 0.0 days 0.0 days 0.0

Project Managers often work on projects, which involve the procurement of software on behalf of the university. However, thus far, there is no definitive guidance to illustrate the different responsibilities of IS Project Managers and Procurement Staff during a procurement process, leading to a need for clarification.

As an IT service team, we are in need of a repository for:

  • Experiment and other software created for students and staff
  • Technical recipes to fix problems or perform tasks
  • A list of available tools or technologies, indexed by their possible application

 Often this knowledge is within the memory of one individual; the purpose of this project is to make it available to the team. Solving this problem may require these objectives to be split up.

Work carried out under Service Excellence noted that:

Current project status

Report Date RAG Budget Effort Completed Effort to complete
April 2020 0.0 days 0.0 days 0.0

To overhaul and rebuild the Snapshot audit tool to enhance the existing functionality, reduce resource overhead and improve support for websites outside of the EdWeb Content Management System.

The Near Future Library project envisages the future of the Library, and asks what this means for the University of Edinburgh.

Visions of future libraries proliferate in popular culture and media, and are the topic of regular institutional reports and political discussion: there is both anxiety about and anticipation for the form the library will take; the role it will play in education, society and politics; the services it will provide; and the part that technology will play.

The aim of this project is to maximise the benefit to communities in the Edinburgh City Region of the University's procurement processes. This could include community benefit clauses as part of the procurement process, as well as more informal ways of working with the University's suppliers. 'Community' includes people not linked to the University who live in Edinburgh or neighbouring local authorities, but could also potentially include the University's own staff and students (who will also often be citizens of Edinburgh and the surrounding regions).

Current project status

Report Date RAG Budget Effort Completed Effort to complete
August 2020 AMBER 0.0 days 0.0 days 0.0

Externally funded project employing 3 student interns to create and enhance data on medieval manuscript collections, using open source software and embedding digital resources such as images.

Current project status

Report Date RAG Budget Effort Completed Effort to complete
January 2018 GREEN 0.0 days 0.0 days 0.0