See attached document for notes from intial meeting with sponsor to discuss requirements for project and to demonstrate early prototypes ahead of completion of brief.

Initiation meeting held on 25/2. Present Ian Pirie, Chris Giles, Peter Pratt, Dave Berry, Sheila Fraser, Franck Bergeret

Link to Dave's paper in preparation of the meeting: ESS Architecture Review

Current proposals for future work on the shared file server: "O:\projects\planning\Corporate_IT\2013-14 Planning\Annual Plan\SASG\OTH" 


Meeting summary:

Initiation meeting held on 29/11/12 with 

- Jon Jack, Anne-Marie Scott: Service Management/TEL, service owner

-Fiona Littleton and Wesley Kerr, USD, business owner

-Geir Granum, Config Team 

- Maurice Franceschi, Franck Bergeret: Project Services

Reviewed the project information required for the Brief.

Action: Franck to write the Brief and circulate to all- Done 4/12

Guidance: The Project Manager and Project Sponsor complete the assessment tool as part of the initiation of the project. Enter the score for each element to determine whether the project is “Normal”, “Major” or “Strategic”. This scoring will determine the appropriate governance requirements for the project – see the Major Projects Governance Toolkit Guidance for additional resources and information.


Assessment of Project Status Using the Governance Framework Visualisation Tool

 Guidance: This assessment tool should be completed by members of the Project Board, User Group and other key project stakeholders. Please complete the questionnaire providing your views on the current status of the project based on the Major Projects Governance Toolkit Guidance .




Assessment Description



Reasons for Scoring / Suggestions for Improvement

Create Vision

Vision for Change




Assessment Criteria




Initiation meeting held on 30/1 with Richard Arkless, review of the requirements which were submitted to project sponsor and SSIG for feedback (file attached with Ian's comments).


See attached document.