Plan
Following from a request from ISG CIO to produce an ISG project initiation document to assess and plan work in respect of Research Management System - Infonetica's Ethics Tool so that there is appropriate ISG technical and service support for the rollout of the applications to research staff and PHD Students.
The project planning activity within this RIS042 project will be included in the wider strategic change project - there is a current project being managed by Strategic Change Service under GRT Programme to complete a pilot exercise to 7 pilot schools.
The University is having to make substantial operating savings over the next 18 months. The University has idenitfied the lease payment on AH as a desirable revenue saving. Estates has been reviewing building usage across the estate and it is clear from the collated data that there is a consistent under-utilitsation of buildings. The strategy is for Professional Services Groups to share buildings but in the meantime for ISG to right-size its AH footprint from March 2026 when the current lease expires. This will result in a saving of a portion of the current lease cost.
Library Book Management (RFID) is an essential project to replace out-dated self-service and book security equipment at the University’s Main Library and nine site libraries, and to add RFID tags to an estimated 1 million open-shelf library items. The current service enables over 100,000 book transactions a year, and in 2022/23 over 13,000 individual students and 1,900 individual academic staff used the service across University of Edinburgh libraries.
Project funding and timescale
The project requires both capital and revenue funding.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| April 2025 | GREEN | 0.0 days | 0.0 days | 0.0 |
The Tutors and Demonstrators (T&D) system in the School of Maths is an in-house developed systems used to manage tutors and demonstrators across courses and tutorials within the school.
The College of Science and Engineering are interested in bringing the T&D system in Maths up to a college level service available to all schools within the college.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| April 2025 | AMBER | 50.0 days | 5.6 days | 42.0 |
THIS IS A SECURE PROJECT. PLEASE DO NOT PUBLISH.
Enterprise Infrastructure Refresh
Sharepoint Site
https://uoe.sharepoint.com/sites/ITI-Projects/Enterprise%20Infrastructure%20Refresh/default.aspx
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| May 2025 | GREEN | 0.0 days | 0.0 days | 0.0 |
This project is to optimise the procurement process for the supply, installation and maintenance of AV and IT equipment by implementing a procurement framework tailored to the needs of the university and our understanding of the supplier market. Areas covered will ensure allocation of AV works over-time can be achieved with less administration for all parties, that more safeguards are in place to ensure the allocated work can be achieved, and that good practice is followed.
The overall aim of the project is to develop and test an AI-driven system that allows users to accelerate literature review by refining the capabilities of AI-based search tools iteratively The initial scope of the project is limited to producing a software demonstrator that can be used by a defined set of pilot users and gathering feedback from them to inform further development options
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| May 2025 | GREEN | 0.0 days | 0.0 days | 0.0 |
| AP45-019 |
It is a compliance project to support the annual statutory HESA return.
New requirements are expected which will require analysis and configuration changes in EUCLID to meet the hard deadlines
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| April 2025 | GREEN | 0.0 days | 0.0 days | 0.0 |
AP45-003
Annual project to deploy a call centre to provide support for SQA and A Level results days admission queries and Clearing 2025.
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| May 2025 | GREEN | 50.0 days | 13.1 days | 36.0 |
Drummond 2.02 Comp. Lab - Bring room into echo360(+)
Crew 301 and 302. Bring rooms into echo360 (+)
Current project status
| Report Date | RAG | Budget | Effort Completed | Effort to complete |
|---|---|---|---|---|
| October 2024 | GREEN | 0.0 days | 0.0 days | 0.0 |