Organisation
Work/Task Breakdown
Project Planning
| Task | Who | Priority | When |
| O1. Formulate Project Team | |||
| D1.1 Confirm members of the project Team | Project Sponsor / Head of Production / Kx Director | Must | |
| D1.2 Confirm roles and responsibilities | Project Sponsor / Head of Production / Kx Director | Must | |
| O2. Performance Acceptance and Monitoring | |||
| D2.1 Document the key business functionality / reports and associated acceptance times that will form the criteria for assessing the system performance | Project Team | Must | |
| D2.2 Create test scripts relating to key business functionality / reports | Project Team | Must | |
| D2.3 Define tool sets to monitor infrastructure performance | Project Team | Must | |
| D2.4 Define tool sets to deliver application utilisation monitoring | Project Team | Must | |
| D2.5 Define schedule of tests to be undertaken | Project Team | Must | |
| D2.6 Define method of running performance tests | Project Team | Must | |
| D2.7 Define responsibility for managing / running / recording performance tests | Project Team | Must | |
| O3. Application Performance Review | |||
| D3.1 Prepare holding environment | Development Technology | Must | |
| D3.2 Create and restore copy of live database to holding environment | Development Technology | Must | |
| D3.3 Create script to anonymise the database | Kx Technical Lead | Must | |
| D3.4 Anonymise the database | Development Technology | Must | |
| D3.5 Provide copy of database to Kx | Development Technology | Must | |
| D3.6 Prepare report of system performance analysis | Kx Technical Lead | Must | |
| O4. Build new Kx database Test environment (incorporating) | |||
| D4.1 Prepare updated Technical documentation to reflect the new test environment | Technical Lead | Must | |
D4.2 A new test test database environment that mirrors the current live production environment and delivers an acceptable performance that is consistent across both data centres
|
Infrastructure Lead / Technical Lead | Must | |
| D4.3 Configure database and connections | Kx Technical Lead | Must | |
| D4.4 Complete initial performance schedule and tests | Project Team | Must | |
| D4.5 Document current scheduled activities with regards schedule, start time, duration, known issues, known impact | Applications Management | Must | |
| D4.6 Log of performance tests | Project Team | Must | |
| O5. Refresh Kx Application Test environment | |||
| D5.1 Build a new test Web server to replicate the live environment | Development Technology | Should | |
| D5.2 Configure new test Web server to replicate the live environment | Kx Technical Lead | Shoukd | |
| O6. Database Infrastructure Performance Review | |||
| D6.1 Complete performance monitoring at primary site, using defined performance and monitoring tools | Project Team | Must | |
| D6.2 Complete performance monitoring at secondary site, using defined performance and monitoring tools | Project Team | Must | |
| D6.3 Define impact on system performance using defined performance and monitoring tools | Project Team | Must | |
| D6.3 Implement any required tuning to stabilise performance at both sites | Technical Lead / Kx Technical Lead | Must | |
| D6.4 Produce technical recommendation associated with system performance testing | Project Team | Must | |
| D6.5 Produce implementation plan for system performance monitoring on live production environment | Project Team | Must | |
| D6.6 Review system maintenance activities and the impact on performance / reliability | Support Lead / ACE Technical Lead | Must | |
| D6.7 Produce technical recommendation associated with system maintenance activities | Support Lead / ACE Technical Lead | Must | |
| D6.8 Produce implementation for system maintenance activities on live production environment | Support Lead / ACE Technical Lead | Must | |
| O7. Produce Operations Level Agreement | |||
| D7.1 Prepare an agreed Operations Level Agreement between IS Applications and Accommodation Catering and Events | Project Team | Should |
Resources, Skills and Costs
This project will require a variety of resources with the initial estimated activity as follows
| Business Area | Department | Role | Estimated Effort (in days) |
| Accommodation Catering and Events | Technical Team | ACE - Technical Lead and support | |
| Accommodation Catering and Events | Business user(s) | Business Lead | |
| Kx | Technical Team | Kx Technical Lead | |
| IS Applications | Project Services | Project Manager | |
| IS Applications | Development Technology | Technical Lead | |
| IS Applications | Applications Management | Applications Management Lead | |
| IS Applications | Technology Management | Technology Management Lead | |
| ITI | IT Technology | IT Technology Lead |
In addition, there may the requirement to engage a third party consultant to develop the required client server performance test scripts
Project Governance
The project will be overseen as follows;
- The project team as detailed within the project stakeholders
- The project board as detailed within the project stakeholders
Any points of conflict with the project team will be escalated to the project board by the project manager
Project Stakeholders
Details relating to the stakeholders roles and responsibilities can be viewed within the Stakeholder List
| Name | Business area | Role |
| Alister Webb | IS Applications Development Technology | Technical Lead (Project Team) |
| Andrew Glass | Accommodation Catering and Events | ACE Technical Lead (Project Team) |
| Andy Stewart | IS Applications Project Services | Project Manager (Project Team / Project Management Team) |
| Chris Barnes | Accommodation Catering and Events | Project Sponsor (Project Management Team) |
| Claire Barnish | Accommodation Catering and Events | Project Sponsor (Project Management Team) |
| James Love | Kinetics Systems | Kx Project Manager (Project Team / Project Management Team) |
| David Morse | IT Infrastructure | Windows Server Infrastructure Lead (Project Team) |
| Iain Fiddes | IS Applications Development | Head of Development Services (Project Management Team) |
| John Chan | IS Applications Applications Management | Applications Management Lead (Project Team) |
| Mark McGowan | IS Applications Technical Management | Technical Management Lead (Project Team) |
| Scott Moncrieff | Accommodation Catering and Events | Business Area Leads Coordinator (Project Team) |
| Stefan Kaempf | IS Applications Production Management | Head of Production Management (Project Management Team) |
| Warren Colclough | Kinetics Solutions | Kx Technical Lead (Project Team) |
Project Estimations
The project has been estimated at 60 days. Project estimate