Completion Report

Project Summary:

The project scope has remained as it was since project brief was approved.

Objectives

We will create a IT Standards document that IS and Estates (in particular, but any division of the university) must follow when planning and executing new builds or refurbishment of a building in regard to the IT needed to support the activities taking place within that building. Achieved

We will deliver a first draft of this document to the Argyle House team by 11th December, aiming to receive feedback to have a second draft in place for mid-February.

Achieved (but delivered in June 2017)

Deliverables

Musts

The IT Standards Document covering options for different kinds of buildings - Achieved

A Cost Model - this is expected to be a spreadsheet allowing a build project  team to generate estimates based on variables parameters (such as number of rooms, desks, access points, switches, etc.) Not Achieved - a decision to fund further analysis to continue and complete this work is required A Process document to guide the interaction with the IT Standards document by a new build or refurbishment project team. Achieved

An agreed framework to establish ownership and review and update process keeping the IT Infrastructure Standard Document alive. Ownership agreed - decision on review and change are post-project

Should

The IT Infrastructure Design for the Argyle House refurbishment. Achieved  

Should

A Cost Modeller to enable better and comprehensive costing for the IT infrastructure for buidlings. Achieved

Benefits

We will have a consistent, tested standard that future teams can use as a basis for major or new builds and refurbishments that will provide

• consistency
• quality
• cost-effectiveness
• flexibility
• valuable input to procurement(s) for the work

Reduction of Risk in design of any new build or refurbishment - feedback from IS and Estates will monitor this expected reduction from previous projects.

Improved likeliehood of more cost-effective procurement and reduced risk of supplier over-charge - this benefit will realise once we use the modeller to negotiate to our advantage - not realised

Savings to the university over time as a framework for continuous improvement - Estates and IS would have to feedback on this over time to evidence the benefit.

Success Criteria  

A IS Infrastructure Design for the Argyle House document - created from the IT Standards document - that proves itself when tested against the Argyle House refurbishment, thereby validating the Standard Document. Achieved  

An IT Standards document accepted positively by all, and pro-actively owned by whatever group or individual is set up to keep the document alive. Achieved  (CIS are owners)

An IT Standards document accepted positively by all, and pro-actively owned by whatever group or individual is set up to keep the document alive. Achieved  (CIS are owners) An IT Cost Modellerdocument accepted positively by all, and pro-actively owned by whatever group or individual is set up to keep the document alive. Achieved  (CIS are owners)  

Outstanding issues:

Estates raised concern that the current docs name specific suppliers and they are concerned they may run into procurements issues with this. There is a need for an initial understanding of what needs done to remove branding and specific supplier and products from the standards document. This needs to be followed up post-project under Ownership.