Completion Report
Project Summary:
The project scope has remained as it was since project brief was approved.
Objectives
We will create a IT Standards document that IS and Estates (in particular, but any division of the university) must follow when planning and executing new builds or refurbishment of a building in regard to the IT needed to support the activities taking place within that building. Achieved
We will deliver a first draft of this document to the Argyle House team by 11th December, aiming to receive feedback to have a second draft in place for mid-February.
Achieved (but delivered in June 2017)
Deliverables
Musts
The IT Standards Document covering options for different kinds of buildings - Achieved
A Cost Model - this is expected to be a spreadsheet allowing a build project team to generate estimates based on variables parameters (such as number of rooms, desks, access points, switches, etc.) Not Achieved - a decision to fund further analysis to continue and complete this work is required A Process document to guide the interaction with the IT Standards document by a new build or refurbishment project team. Achieved
An agreed framework to establish ownership and review and update process keeping the IT Infrastructure Standard Document alive. Ownership agreed - decision on review and change are post-project
Should
The IT Infrastructure Design for the Argyle House refurbishment. Achieved
Should
A Cost Modeller to enable better and comprehensive costing for the IT infrastructure for buidlings. Achieved
Benefits
We will have a consistent, tested standard that future teams can use as a basis for major or new builds and refurbishments that will provide
- consistency
- quality
- cost-effectiveness
- flexibility
- valuable input to procurement(s) for the work
Reduction of Risk in design of any new build or refurbishment - feedback from IS and Estates will monitor this expected reduction from previous projects.
Improved likeliehood of more cost-effective procurement and reduced risk of supplier over-charge - this benefit will realise once we use the modeller to negotiate to our advantage - not realised
Savings to the university over time as a framework for continuous improvement - Estates and IS would have to feedback on this over time to evidence the benefit.
Success Criteria
A IS Infrastructure Design for the Argyle House document - created from the IT Standards document - that proves itself when tested against the Argyle House refurbishment, thereby validating the Standard Document. Achieved
An IT Standards document accepted positively by all, and pro-actively owned by whatever group or individual is set up to keep the document alive. Achieved (CIS are owners)
An IT Standards document accepted positively by all, and pro-actively owned by whatever group or individual is set up to keep the document alive. Achieved (CIS are owners) An IT Cost Modellerdocument accepted positively by all, and pro-actively owned by whatever group or individual is set up to keep the document alive. Achieved (CIS are owners)
Outstanding issues:
Estates raised concern that the current docs name specific suppliers and they are concerned they may run into procurements issues with this. There is a need for an initial understanding of what needs done to remove branding and specific supplier and products from the standards document. This needs to be followed up post-project under Ownership.