Business Requirements 1 - Current Paper Files and One-Off Bulk Scanning Exercise

Functional Requirements

ID

Requirement

Category

1.1.A

Option A: Create a digital file for each document (715 x 60 = 42,900 files)

COULD HAVE

1.1.B

Option B: Create a digital file for each section (715 x 10 = 7,150 files)

SHOULD HAVE

1.1.C

Option C: Create a digital file for each staff member (715 files)

MUST HAVE

1.2

The digital files must be uploaded into the corresponding sections on SharePoint

MUST HAVE

1.3

The digital files must be uploaded to the SharePoint site in the format PDFAMUST HAVE

1.4

The PDF file must contain the label 'Pre-dig'MUST HAVE

1.5

The SharePoint site must be accessible and usable by ISHR while the scanning takes place. The SharePoint site will be live at the same time as the paper files are sent to be scanned

MUST HAVE

1.6

Identification documents in Section 2 (Eligibility to Work) must be scanned in colourMUST HAVE

1.7

Some paper files contain microfiche, these are NOT to be scannedSHOULD HAVE

 

Non-Functional Requirements

 

File Storage

ID

Requirement

Category

2.1

Paper files must be kept in secure storage for 6 months. This has been agreed as out of scope to this project, and will be managed by ISHR.

MUST HAVE