Business Requirements 2 - ISHR SharePoint Site/BAU Processes

Functional Requirements

ISHR has completed user acceptance testing and the feedback has been listed in a spreadsheet. Each item has been prioritised (MH, SH, CH, WH). The most up to date version of the spreadsheet can be found in the following location:

U:\ISG\ISG-Shared\HR_Digitisation_Project

ID

Requirement

Category

3.1

IS Apps must address the Must Have requirements on the spreadsheet SharePoint Requirements_Final

MUST HAVE

3.2

ISHR must be able to upload a variety of standard Office documents direct to SharePoint once the paper files are sent for scanning

MUST HAVE

3.3

It must be possible for the the names, order and number of sections of a staff file to be changed with no effect on any existing documents

MUST HAVE

3.4

ISHR must be able to apply the UoE Retention Policy to the SharePoint staff files (retention policy not confirmed)

SHOULD HAVE

3.5

ISHR need a process to be able to electonically transfer a staff file to another HR team within the University for internal staff movesSHOULD HAVE

3.6

ISHR need a process to be able to electronically transfer a staff file of an employee who has left the University to central HR, UHRS for archivingSHOULD HAVE

3.7

ISHR must have a comprehensive SharePoint user manual (minimum one user manual, covering general use and Admin activities)MUST HAVE

3.8

Should ISHR purchase a team scanner, the scanner should be configured to support an automated scanning solutionSHOULD HAVE

 

Non-Functional Requirements

Security

ID

Requirement

Category

4.1

Only ISHR must have access to the SharePoint site, but it is also accepted that Service Management (max 2 users) will have site admin rites to SharePoint site

MUST HAVE

 

Note that the current Service Level Agreement with Microsoft SharePoint sufficiently covers the high importance and high risk of resilience, back up, security and disaster recovery in relation to storing Employee records in SharePoint online.