Data Requirements - One-off bulk scanning exercise

META-DATA:

The Project Team has agreed with the scanning company DDSR that the following attributes will be supplied for each PDF document required. (As per option 1.1.B). Requirement 1.1.B - second choice scanning requirement - one PDF scan per section, per staff file - SHOULD HAVE

Staff File:
TitleData
Employee Number:NameNumber:Text
Personnel File:

01. Contracts

PDF Title: Employee number_surname_first name_01_Pre-dig

02. Eligibility to Work

PDF Title: Employee number_surname_first name_02_Pre-dig

03. Sickness Absence

PDF Title: Employee number_surname_first name_03_Pre-dig

04. Other Leave

PDF Title: Employee number_surname_first name_04_Pre-dig

05. Learning & Development

PDF Title: Employee number_surname_first name_05_Pre-dig

06. System Updates

PDF Title: Employee number_surname_first name_06_Pre-dig

07. Discipline, Grievance, Capability

PDF Title: Employee number_surname_first name_07_Pre-dig

08. Induction & Probation

PDF Title: Employee number_surname_first name_08_Pre-dig

09. Recruitment Paperwork

PDF Title: Employee number_surname_first name_09_Pre-dig

10. Pay, Pensions & Reward

PDF Title: Employee number_surname_first name_10_Pre-dig

In the current SharepPoint site there is only a section heading present if there is a document filed in this location. A document can only be stored in one Personnel File at a time (but can be moved). The import will have to be written as such that a section heading is created per each PDF scanned (which will vary over each staff file).

Expected number of sections to be scanned: 7,150