Report for April 2021

Report Date

April 2021

Achievements in Last Period

• Meeting held 26 April to discuss changes to auto-forwarding
• Agreed that managing the groups would be done under the following:
  • All students exempt
  • Existing forwarders
  • Approved forwarders

Issues

• The expectation had been to change the auto-forwarding default allow setting so it matched the Microsoft setting. What hadn’t been intended was to change the groups that had set up for students and staff who were already forwarding. Plus it had been found that some staff who were forwarding no longer forward, staff have left, new staff who are forwarding but not in our list Therefore sponsor has asked for a review of the groups and a refresh of their membership

Next Steps

• Update membership of groups
• Get new list of who actually does have a forward set and agree it with Alex
• Check Johns list to see how many people in support groups versus schools
• Set up a functional account for comms 
• Set up a SharePoint site for email service
• Decide a deployment date 
• Service Management comms (Schools and Colleges Leads  - copying in Abdul Majothi, Relationship manager; Users in the current email forwarding group) to be sent out 2weeks before deployment date
• Project comms (Helpline and EUSA) to be sent out 2weeks before deployment date
• Auto-forwarding enabled

Milestones

RAG Commentary

Commentary:  Project is. AMBER

Description: Additional work to get auto-forwarding delivered

Impact: Unlikely to meet the milestones with the work that has now to be done to the groups and set up of accounts so. Budget is on the edge of the 10% allowance

Plan: New milestones will be submitted. PM will monitor costs and submit a piccl if likely to go over